I've read the postings with interest as I've got a similar (I think) problem.
A friend had been using 2 old organizers for all of the contact information
for his outside sales job. The organizers are "dying" so last weekend, I
exported the data and backed it up several ways. I then set up two Excel
data files containing all of the contact information, created CSV files and
ultimately imported & mapped over 1300 entries addresses into Outlook. We
then used hot sync to export the data to his new organizer. In this case,
"File As" provides several "options" but he really wants everything to show
the same as the "company name field." Is there a way that that I can set up
"File As" to automatically show the data shown in the "company name" field.
We're running Office 2000. " With over 1300 records, manually checking and
correcting each one is not efficient! I think there are over 100 entries
showing as "Inc., ......" Any help will be appreciated.
--
Margaret


"A. Dewez" wrote:

Thanks for your prompt reply, Russ. I must admit, I find it very
frustrating! In two Microsoft Help places I have found information that
suggests the contrary.

From: Oulook Help/Display the Contacts list in LastName, FirstName format
(Notes):
"In a contact card, the Display Name for e-mail addresses is the name shown
on the To, Cc, and Bcc lines of an e-mail message as well as in the Address
Book when you search for a contact. The Display Name is created based on how
you type the contact's name in the Full Name box."

Normally I enter the "Full Name" using the complete form you get by clicking
on the "Full Name" box - First Name, Middle, Last etc. I didn't know that if
I typed Smith, John into the "Full Name" box it would still fill in properly.
I thought this might be the answer so I tried a new card using that entry
format. Auspicious beginnings, the "File as" field showed Last name, First
name. But then when I typed in the e-mail address it reverted to First name
Last name in the "Display as" box!!!

The other place that suggested I could control "Display as" is: Microsoft
Office Training: Become an Address Book expert/Quick Reference Card/Change
how names are displayed. The instructions I found here are the ones I
followed and repeated below.

If what you have responded is really true, shouldn't the Help information
say the same thing?

But more important, how can such a sophisticated product as Microsoft Office
not allow distribution lists, which are a critical tool for communication, to
be displayed last name first? I can't imagine many people manage their lists
by first name. This truly is a nightmare!!

Thanks for any ray of hope you can provide ......... Anne


"Russ Valentine [MVP-Outlook]" wrote:

You must edit the Email Display As field manually. There is no other way to
Outlook's default format for that field.
--
Russ Valentine
[MVP-Outlook]
"A. Dewez" A. wrote in message
...
I have selected "File As" in Outlook/Tools/E-mail
accounts/Directory/View
or change existing directories or address books/Show names by but the
"Display as" field in the Contacts form continues to autofill with First
Last. This means my distribution lists are alphabetized by first name,
which
makes reviewing and amending them extremely awkward. Why does "File As"
not
dictate how "Display as" autofills and is there anything that can be done
to
solve the problem?