To access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself.

The user who needs access then goes into Tools | E-mail Accounts or Tools | Services (depending on the Outlook version), brings up the properties for the Exchange Server service, and on the Advanced tab, adds the mailbox.

For more information on folder permissions, with how-to screen shots, see http://www.howto-outlook.com/howto/permissions.htm and http://office.microsoft.com/assistan...HA011134811033

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Kila" wrote in message ...
Our department has a calendar used to schedule the conference room that is a
secondary calender on the Chief's secretary's Outlook account. She needs to
be able to share this calendar using the MS Exchange server on an XP machine
using Outlook 2003, but the system only allows her to share her primary,
personal calendar.

We also tried sharing the calendar as a .pst file in a shared folder on the
server, but only one user could access it at a time.

How can we share this calendar information for the conference room? We are
at a government facility and we are not allowed to install any 3rd party
software on Uncle Sam's machines.