Let's try this again...
Hi. I'm having a similar problem as Sandra described.
I'm only able to view a select number of contacts when attempting to send a
fax using the Windows Fax program (Start - Accessories - Communications -
Fax - Send a Fax). I'm using Microsoft Office Outlook 2003 (11.6359.8107)
SP1 to manage my contacts. I have One hundred and Twenty three contacts in
my contacts view. I select Address Book from the "Send Fax Wizard"
application as described above, and in the field listed "Show Names from
the:" I choose "Contacts" which is listed under "Outlook Address Book". The
result is a list of only twenty one of the one hundred and twenty three
contacts that I
have in my Outlook Contacts list. Some of these twenty one entries list the
"email type" as "SMTP" while most list is as "FAX"
From what I can tell, the other one hundred and two entries have the same
fields populated.
Also to further clarify. The same twenty one entries appear when trying to
compose a new email message and clicking the "To" button (which displays the
"Select Names" window). I also cannot type ahead in the "To:" field and
have any of the other one hundred and two names resolve to their display
names.
Microsoft Office Outlook 2003 (11.6359.8107) SP1
Microsoft Windows XP Professional Version 2002 Service Pack 2
Thank you in advance for your kind attention and support!
"Russ Valentine [MVP-Outlook]" wrote in message
...
Windows XP Fax will integrate it's address book automatically with
whatever you have set as your default Contact List manager in Control
Panel Internet Options Programs.
Clarify the problem you are having and in which address book.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in message
news:I9zlh.1000$0F1.390@trnddc02...
Thanks for clarifing that. I wasn't aware fax numbers were generally
considered electronic addresses.
I'm using the Fax program native in Windows XP. I've done nothing to
actually "intergrate" it with Outlook.
"Russ Valentine [MVP-Outlook]" wrote in message
news
Any Contact with any type of electronic address will appear in the
Outlook Address Book. Fax numbers are electronic addresses. Your problem
will have one of the cause I have already mentioned. In addition, which
fax program you are using and how you integrated with Outlook are in
play. You have provided none of this information.
--
Russ Valentine
[MVP-Outlook]
"Jonathan R Williams" wrote in message
news:829lh.3932$Xr.2392@trnddc04...
This sounds similar to a problem I'm having. I think I understand what
Sandra is wanting. You don't necessarily have to have email addresses
in your contacts, or at least you didn't used to have to. Suppose you
are using your contacts for other purposes, like faxing only? This is
what I'm trying to do now.
I have several contacts in my contacts folder for sending business
faxes, most of them do not have email addresses associated. When I use
the Fax wizard, I used to be able to select these names from the
"Address book " button on the Send Fax Wizard. I've done this several
times in the past.
However, now I'm getting similar results as Sandra I have 123 contacts
in this address book and only 21 of them are sowing up. And some of
those are ARE showing up, do not have and email address associated at
all.
I'm running Office Profession Edition 2003 SP2
Jonathan
"Russ Valentine [MVP-Outlook]" wrote in message
...
As I said, use "Save and Close." Do not exit without saving.
What you describe is not a known Outlook problem. It appears to be an
end
user problem. Are you saving these Contacts to the same folder you are
displaying? Use Folder List view to see how many Contact folders you
have in
your profile.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne" wrote
in
message ...
When Outlook program is opened, there is a panel (column) on the left
side.
At the bottom of the panel are the choices Mail, Calendar, Contacts,
and
Tasks. If I want to check my e-mail, I click on Mail. If I need an
address
or phone number, I click Contacts. When I click Contacts, all the
names
and
addresses in address card form are presented with an A-Z directory on
the
right side. If I want to add a new name and address to this component
(nothing to do with e-mail), I click New Contact and fill in the
window
with
name, address, phone, etc. I then click the X to close the box and
the
question, "do you want to save changes", I then click Yes. Until
recently,
that new information would be instantly added to the Contack component
of
the
Outlook program. I have Outlook 2003. When I do a Search for a name
I
just
tried to add, that new name does appear in a page all alone with the
word
Contacts at the top, but the name is not in the Contacts component
with
all
my other names and addresses. I hope that helps you.
"Russ Valentine [MVP-Outlook]" wrote:
Normally one would click "Save and Close" to save a new Contact
rather
than
exiting without saving. When you say the new Contact does not appear
in
the
"Contact portion of my Outlook," what do you mean?
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne" wrote
in
message ...
Thank you for your patience with me. When I click on Microsoft
Outlook,
on
the left panel there are four choices: mail, contacts, calendar,
and
tasks.
I click on contacts and my list of names and addresses appear. In
the
top
left corner there is an icon for new contacts. When I click that a
form
window appears where I can input name, address, phone, birthdate,
e-mail
address, etc. After inputing the info I click the close "x" and
the
question, "do you want to save changes" appears. I click "yes",
then
the
saved information should appear in the Contact portion of my
Outlook.
It
does not. But when I do a Search for a particular name, the data I
have
just
typed shows up in a address card appearing form. But it is not in
the
whole
list in my Contacts. This just started happening a few weeks ago.
I
have
followed the suggestions on the Help menu, but nothing has
corrected
this
problem. Sorry I am so computer ID10T, but you are very kind to
try to
help
me.
Sandra
"Russ Valentine [MVP-Outlook]" wrote:
The Outlook address book has never contained Contacts without
email
addresses. It's sole purpose is to present a list of electronic
addresses
that might be needed for sending messages. There is no reason for
it
to
contain other Contacts, and it never has.
That's why your post is difficult to understand. Are you sure you
are
talking about Outlook? If so what version? Any Contact you create
that
has a
valid electronic address in the correct field will appear in the
Outlook
Address Book view.
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message ...
Until recently when I added a new contact in the Outlook
program, it
would
appear in the address book whether or not there was an e-mail.
Maybe I
don't
know the correct names of Contacts or Address Book, but I know I
was
able
to
add names, addresses,etc. and now I can't. Please help.
I don't know what a valid resolved electronic address is. Also,
I
did
not
add the contact to a folder before, I just saved it and then it
appeared
in
the address list.
"Russ Valentine [MVP-Outlook]" wrote:
Two things are required:
1. The Contact have a valid resolved electronic address
2. You add the Contact to the same folder you are displaying in
the
address
book view
--
Russ Valentine
[MVP-Outlook]
"Sandra Lou Thorne"
wrote
in
message
...
I add a new contact then it does not appear in the contact
address
book.
When I do a search, the information appears separately as a
Contact,
but
is
not in the total list of contacts.