1) You'll need to create field definitions at the folder level for each folder you want to merge from.

2) In what folder is the linked contact, the one you are trying to open, stored? As the information you cited suggests, this is likely to be a permission/access issue?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Dealmasters" wrote in message ...
Sue,
Thank you very much! Your solution worked and resolved the issue completely.

I have a couple of other problems and if I can get help with these it will
be very much appreciated.
Thanks again,
Clark

(1) When I try and do a mail merge from my contacts to a word document none
of the custom fields are available for the merge unless the fields are listed
in the “All fields / user defined fields in folder” list. I took the time to
manually enter the entire “user defined fields in this item” list in my form
to the “user defined fields in folder” list and it works when I merge the
data from the standard contacts folder but if I make a new contacts folder
those fields are not moved with the form and the mail merge only has the
standard contact fields available for merging.

(2) The “contacts” field (the standard form field for linking contacts)
works briefly but then stops and I get an error message that says: “cannot
perform the requested operation. The command selected is not valid for this
recipient”. When I click the help icon in the error message I get the message
below this paragraph. All I’m trying to do is open a contact that another
contact is linked to, I’m not doing anything with the calendar.