Hi Tarci

You could just do the mailmerge to the relevant people each month from
Outlook Contacts. I would use a field "date of last visit" sort by it.
Select the people that fall in the date range you want to merge to and merge
them either a letter or an email.

If you want exact instructions on how to do any of those steps:

1 tell us your version
2 tell us which steps you don't know how to do



Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles he www.judygleeson.com
Canberra, Australia

how to post questions: http://support.microsoft.com/?id=555375

"Traci" wrote in message
...
I am trying to send our clients reminder cards for their next appointment.
they are set up to have recurring appointments once a year. Is there any
way
I can do this without importing/exporting and then doing a mail merge?
Thanks