Thanks

So let me ask you this -

Can you change the default setting for this field?

"Karl Timmermans" wrote:

There are a variety of fields (Email DisplayAs (EDA) being one of them)
within Outlook that are "derived" fields and different things happen
depending on whether the contact is being added or modified.

The following is a simplistic "generic" overview and not necessarily
applicable to all versions of Outlook or the results may differ in various
versions of Outlook (don't have our reference material handy in terms of
absolute specifics per Outlook version)

Generally it goes something like this for the EDA field for Outlook '2007 as
an example:

#1 - When a contact is "added" via the UI - Outlook automatically generates
the EDA as per format for that version - O'2007 = Name & Email
#2 - If you "Import" via Outlook and don't assign anything to the EDA the
same will occur
#3 - If you "Import" via Outlook and DO assign something to the EDA - the
value from your import file will apply
#4 - If you make a change to the "name" of an existing contact via the UI -
EDA does not change
#5 - If you make a change to the Email Address of an existing contact - the
EDA changes to reflect the new email address and the format of the EDA
reverts to the default format for the version of Outlook you have
#6 - If you manually change the EDA - it will stick until item #5 occurs

Since Outlook doesn't support "updating" pre-existing contacts via the
import wizard - no point going thru that scenario.

However, in short, as soon as an email address is changed - the EDA will
also change regardless as to what it's content may have been. For the
do-it-yourselfer's out there doing anything programmatically, the Outlook
".Save" method will cause the EDA to change if the Email Address value was
changed regardless if a new value was also set for the EDA. A change to the
Email Address will over-ride anything else at the time the contact is
re-saved. There is no way to over-ride what happens when the contact is
saved via the Outlook Object Model. (The Outlook import wizard appears to
use a proprietary import process when importing (saving new contact) data
and hence standard results don't necessarily apply to a given "derived"
field).

Equivalent scenarios apply to the "FileAs" field as another example.

Karl
__________________________________________________ _
Karl Timmermans - The Claxton Group
ContactGenie - Importer 1.3 / DataPorter 2.0 / Exporter
"Power contact importers/exporters for MS Outlook '2000/2007"
http://www.contactgenie.com



"Whyvon" wrote in message
...
OK -thanks. So based on what you said below - we're back to the original
premise that the "Display As" field IS what will appear in the Recipient's
email - for the most part. . . .

So this field IS important.

In addition - it would seem to me VERY IMPORTANT - that folks know they
are
going to lose their "Display As" field when they do an import or export of
their Contacts. Yikes!

At some point during the import / export my client's "Display As" is now
showing email only.

So let me ask you this - how do you set or reset the default for the
"Display As" field? You did say the default should be Name (email) -
correct?

We're going to have to go back and manually change thousands of contacts -
but going forward we want it to display the name - even if that includes
the
email.

Thanks~!

"Brian Tillman" wrote:

Whyvon wrote:

Is that what you are saying? That regardless of what is in the
"Display as" field - what the recipient sees is based on how their
email client provides it?

It's based IN PART on the recipient's client. Most clients I've used
will
show only the Display As value, unless the recipient displays the
properties
of the entities in the recipient field.

My client seems to feel that when I exported her list to excel and
imported
it back into Outlook - that we lost her "Display as" field - which used
to
be
"name" only but is now "name and email".

Exporting and importing will often result in the loss or resetting of
fields
such as Display As. That's why export/import should be avoided when
transferring data from one Outlook to another Outlook.

If she needs to change the Display As field on a wholesale basis, this
tool
could be of use:
http://www.outlook-stuff.com/compone...id,1/Itemid,2/

She doesn't want her recipients to receive an email with the email
address
in it. But she has not control over that - right?

She can certainly try and in most cases, it should work.
--
Brian Tillman