There is another solution which I use but which rquires some extra effort
(and because I am not 100% efficient I have a large Inbox):-
I copy (Edit/Copy) msgs into my word processor and save as text file. This
way I can just incrementally to add to a thread by copying and pasting. Any
attachments are saved in the same directory. The original e-mail msgs can
then be deleted.
Yes, this means formatting is lost but it keeps file sizes down a lot and it
means all correspondence on a subject can be kept in one place, making
searching so much easier.
Alternatively one can File/Save As to a word processor directory. This
keeps the formatting and attachments as in the original but means one has to
view the message in OE.
I haven't tried it but a third possibility might be to copy/paste into Word.
In order to impose order on the message sequence I start the file name with
the company or subject name and a serial number, e.g.
ABC0101-
ABC0102-
Customer0101-
Customer0102-
Customer0103-
Fishing0101-
Fishing0102-
One quickly learns to insert appropriate key words into the file name to
facilitate searching. On top of that I use a viewer (Quick View Plus) to
allow me to peek into (most) files without having to open them. The
WordPerfect file manager -- so superior to the Word one -- actually
integrates the viewing facility so searching for files using words in file
names is a cinch.
FWIW.
Happy New Year
--
To send an e-mail directly replace "spam" with "schmetterling"
---
"PA Bear [MS MVP]" wrote in message
...
YW, Mike.
I'd really need hands-on access to the machine to assist you any further
than what I'm posting below.
Assuming your new identity is named Genealogy and there's a folder named,
e.g., "Cajun 2008" in the Main Identity which you want to import into the
Genealogy identity:
1. Open OE to the Genealogy identity.
2. File | Import | Messages | (select/highlight) OE6 | (select/highlight)
Import mail from an OE6 identity | (select/highlight) Main Identity | Make
sure the location in the next window is correct | check "Selected Folders"
| (select/highlight the folder) Cajun 2008 | ...
3. Manually compact all folders in Genealogy identity.
4. Switch back to Main Identity, delete the Cajun 2008 folder, empty
Deleted Items folder, then compact all folders.
ABOUT "MAIN IDENTITY" = This is the default identity created when you
first open OE. It is MUCH more prone to corruption (i.e., loss of
messages; problems) than a user-created identity. I'd recommend that you
replace it:
Create another new identity (named, e.g., CajunMike) | compact all folders
in Main Identity | switch to CajunMike identity | import all folders from
Main Identity | set up all of your mail & news accounts in the new
identity. Once you're sure everything's set-up & working OK, delete
(remove) the Main Identity via File | Identities | Manage identities.
--
~Robear Dyer (PA Bear)
MS MVP-IE, Mail, Security, Windows Desktop Experience - since 2002
AumHa VSOP & Admin http://aumha.net
DTS-L http://dts-l.net/
cajun_mike wrote:
Hi Bear! Thanks much.
I can appreciate the theory of this and started to do exactly this but it
was the "Open OE to the new identity and import only the 'ABC Inc 200'
portion that bogged me down. I am a genealogist and /must/ keep a lot of
files archived so need a secure way to do so. I created a new identity
with
that name but can't get the files from my main identity into the
'genealogy'
identity.
Thanks again and I really appreciate your help.
Tip: If you simply *must* archive tons of messages, use another identity
as
an archive:
1. Move all related messages (e.g., all email exchanges between you and
ABC, Inc. during 2008) to a newly created folder (e.g., one named 'ABC
Inc
2008').
..
2. Compact all OE folders manually.
3. Create a new identity via File | Identities | Add new identity.
4. Open OE to the new identity and import only the 'ABC Inc 2008' folder
from your other identity into the new one; compact all folders manually.
5. Switch back to your other identity, Delete the folder named 'ABC Inc
2008', and compact all OE folders once more.
PA Bear [MS MVP] wrote:
I've been adding folders under the "Inbox" folder for a long time.
Then,
I
began adding folders under the sub-folders - ie. nesting folders.
This
is
not a good practice...
Not quite, Mike. While the other folders appear to you as subfolders
of
Inbox folder (another DBX file is responsible for this), each folder
has
its
own DBX file.
You want to avoid archiving (long-term storage) messages in ANY default
folder (i.e., Inbox; Sent Items; Deleted Items). These folders are
constantly being "written to" and are more prone to corruption. Keep
these
folders "lean & mean."
You can right-click on any DBX file in your message store
(http://www.insideoe.com/files/store.htm#storemain) to determine its
size.
General OE Caveats:
- Don't use Inbox or Sent Items to archive messages. Move them to
local
folders created for this purpose.
- Empty Deleted Items folder daily.
- Frequently perform a manual compact of all OE folders while "working
offline". More at http://www.insideoe.com/files/maintain.htm
- Do not cancel Automatic Compacting, should it occur, and do not
attempt
to
close OE via Task Manager or shutdown your machine if Automatic
Compacting
is taking place.
- Disable email scanning by your anti-virus application. It can cause
corruption (i.e., loss of messages) and provides no additional
protection:
Why you don't need your anti-virus to scan your email
http://thundercloud.net/infoave/tuto...ning/index.htm
cajun_mike wrote:
I've been adding folders under the "Inbox" folder for a long time.
Then,
I
began adding folders under the sub-folders - ie. nesting folders.
This
is
not a good practice I'm learning after my OE database became
corrupted.
I
also have allowed the folders get too large which contributed, I'm
sure.
So, I have a couple of questions:
1) If I can't put my user folders under the "Inbox" folder, where do I
put
them and how are they handled with the software?
2) If 100 mb is the arbitrary maximum size of the folder, how can I
tell
how
large the folders are quickly so I can do something about it?
Thanks much,
Mike