Apologies - I'm a new user and I've posted the below response to another thread when I think it is meant for this one...

You say below that Outlook can not accommodate irregular occurrences. I completely disagree with this advice. It is entirely WRONG!

I know as I looked for an answer to this specific question and was disappointed to note this response (one that I've seen repeated on other forums too - but mainly by software companies selling a solution!). However, whilst trying to do this I came across a method which seems to meet all of the criteria perfectly.

The question is asking for a way to set up one series of meetings, but occurring on different dates, times etc. He wants these meetings to be linked so that he can edit the series just as if they followed the normal weekly pattern. I didn't think this was an unreasonable request either! As it turns out it isn't - but it can be a bit laborious if you need to set up a LOT of meetings...

Quite simply, you need to create a series of meetings that ALMOST meets your requirements, say for instance, weekly. Whatever's closest.

I had a weekly meeting, but the day and time changed every week. One week Wednesday, another Thursday. Some weeks 10am, others 2pm.

I created a weekly meeting, occurring every Thursday at 10am. Then, I set my calendar view to 5 day.

I was then able to select each meeting individually and drag and drop it to the correct day and time for that week. Outlook asks "Do you want to change just this meeting or the entire series?". Obviously, I selected just this meeting.

The changed meeting is now shown with the Recurring Appointment symbol, but now with a line through it. However, it is still linked to the series, but if you open the recurring appointment it will still show 'Every Thursday 10am'.

Once you've finished changing the various appointments, you can open the series and add invitees. This will automatically send one recurring weekly meeting and an update mail for each changed appointment.

If you open the series and delete the appointment, it will delete them all - including the dates you changed.

I have tested this thoroughly and it seems to work for me. I hope it works for you too.



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tillman1952 wrote on Tue, 06 January 2009 14:23
"casner" wrote in message
...

That's now a broken link. Try:

http://www.websetters.co.uk/WSAddIns/WSRAII/index.htm

It wasn't when I posted it, but you're quoting form a VERY old thread.
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Brian Tillman [MVP-Outlook]