While you can create exceptions to recurring appointments, you will lose the
exceptions if you edit the meeting later. This is not the same as the
irregular recurrences most people want - they don't want the extra work of
moving appointments around, they want to select the dates or multiple
patterns as they make the appointment.
--
Diane Poremsky [MVP - Outlook]
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"Rufus" rufusthedog[at]btinternet[dot]com wrote in message
...
Apologies - I'm a new user and I've posted the below response to another
thread when I think it is meant for this one...
You say below that Outlook can not accommodate irregular occurrences. I
completely disagree with this advice. It is entirely WRONG!
I know as I looked for an answer to this specific question and was
disappointed to note this response (one that I've seen repeated on other
forums too - but mainly by software companies selling a solution!).
However, whilst trying to do this I came across a method which seems to
meet all of the criteria perfectly.
The question is asking for a way to set up one series of meetings, but
occurring on different dates, times etc. He wants these meetings to be
linked so that he can edit the series just as if they followed the normal
weekly pattern. I didn't think this was an unreasonable request either! As
it turns out it isn't - but it can be a bit laborious if you need to set
up a LOT of meetings...
Quite simply, you need to create a series of meetings that ALMOST meets
your requirements, say for instance, weekly. Whatever's closest.
I had a weekly meeting, but the day and time changed every week. One week
Wednesday, another Thursday. Some weeks 10am, others 2pm.
I created a weekly meeting, occurring every Thursday at 10am. Then, I set
my calendar view to 5 day.
I was then able to select each meeting individually and drag and drop it
to the correct day and time for that week. Outlook asks "Do you want to
change just this meeting or the entire series?". Obviously, I selected
just this meeting.
The changed meeting is now shown with the Recurring Appointment symbol,
but now with a line through it. However, it is still linked to the series,
but if you open the recurring appointment it will still show 'Every
Thursday 10am'.
Once you've finished changing the various appointments, you can open the
series and add invitees. This will automatically send one recurring weekly
meeting and an update mail for each changed appointment.
If you open the series and delete the appointment, it will delete them
all - including the dates you changed.
I have tested this thoroughly and it seems to work for me. I hope it works
for you too.
------------------------------------------------------------ -----
tillman1952 wrote on Tue, 06 January 2009 14:23
"casner" wrote in message
...
That's now a broken link. Try:
http://www.websetters.co.uk/WSAddIns/WSRAII/index.htm
It wasn't when I posted it, but you're quoting form a VERY old thread.
--
Brian Tillman [MVP-Outlook]