Keep POP mail out of Exchange's Sent Items
 

We use Exchange 2003 and Outlook 2003 for email. I got tired of going to my
personal ISPs webmail site any time I wanted to send/receive email without
it going thru my Exchange server, so I just created a .pst file, set up my
POP account in Outlook, and created a rule to move all mail from that
account to a folder in the .PST file. Unfortunately, I apparently can't
create a similar rule for outgoing mail? I just sent a test email using
Outlook, making sure to select the POP account as the account to send the
message thru. However, it still showed up in the Sent Items folder in my
Exchange mailbox. That would make sense if I were sending via my Exchange
server, but why should it get copies of mail sent thru other accounts
configured solely in the Outlook client? Shouldn't that bypass Exchange
completely?

Any help appreciated, I'm kind of puzzled on this one. (For those wondering
why I want to bypass Exchange, I have automatic mail archiving in place for
all mail that passes thru my Exchange server. There are times I need to send
extremely large attachments (i.e. to our graphic designer) and I don't want
to chew up storage space in my mail archive with that kind of stuff.)

Thanks,

Bryan

Keep POP mail out of Exchange's Sent Items
 

No, it is expected behavior. Sent items are always stored in the default
mail storage container, in your case, Exchange mailbox. The sending account
has no effect on the default message store and its properties.

If you want it stored in your .pst file, then uncheck the option to save
sent messages in the sent items folder (univeral and maybe not what you
intend) and create a rule for how to handle the message after sending.


--�
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Bryan L asked:

| We use Exchange 2003 and Outlook 2003 for email. I got tired of
| going to my personal ISPs webmail site any time I wanted to
| send/receive email without it going thru my Exchange server, so I
| just created a .pst file, set up my POP account in Outlook, and
| created a rule to move all mail from that account to a folder in the
| .PST file. Unfortunately, I apparently can't create a similar rule
| for outgoing mail? I just sent a test email using Outlook, making
| sure to select the POP account as the account to send the message
| thru. However, it still showed up in the Sent Items folder in my
| Exchange mailbox. That would make sense if I were sending via my
| Exchange server, but why should it get copies of mail sent thru other
| accounts configured solely in the Outlook client? Shouldn't that
| bypass Exchange completely?
|
| Any help appreciated, I'm kind of puzzled on this one. (For those
| wondering why I want to bypass Exchange, I have automatic mail
| archiving in place for all mail that passes thru my Exchange server.
| There are times I need to send extremely large attachments (i.e. to
| our graphic designer) and I don't want to chew up storage space in my
| mail archive with that kind of stuff.)
|
| Thanks,
|
| Bryan

Keep POP mail out of Exchange's Sent Items
 

Bryan L wrote:

We use Exchange 2003 and Outlook 2003 for email. I got tired of
going to my personal ISPs webmail site any time I wanted to
send/receive email without it going thru my Exchange server, so I
just created a .pst file, set up my POP account in Outlook, and
created a rule to move all mail from that account to a folder in the
.PST file. Unfortunately, I apparently can't create a similar rule
for outgoing mail?

Sure you can.

I just sent a test email using Outlook, making
sure to select the POP account as the account to send the message
thru. However, it still showed up in the Sent Items folder in my
Exchange mailbox.

You'll notice that the action on the outgoiing rule is "move a copy". This
means that if you don't want a copy left in Sent Items, you must disable
saving copies of sent items and have two outgoing rules. The first one will
move a copy to the PST's Sent Items folder and include the "stop processing
more rules" action. The second will come after the first rule and be a
catch-all with no condition and whose only action is to move a copy to the
Sent Items of the Exchange mailbox.
--
Brian Tillman

That would make sense if I were sending via my
Exchange server, but why should it get copies of mail sent thru other
accounts configured solely in the Outlook client? Shouldn't that
bypass Exchange completely?
Any help appreciated, I'm kind of puzzled on this one. (For those
wondering why I want to bypass Exchange, I have automatic mail
archiving in place for all mail that passes thru my Exchange server.
There are times I need to send extremely large attachments (i.e. to
our graphic designer) and I don't want to chew up storage space in my
mail archive with that kind of stuff.)
Thanks,

Bryan