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#1
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Hi to all of you
I've done a little search but cannot seem to find a similar question in this group So if it has been posted before, my appologies We have a pst file problem On one of our computers, when we open Outlook it takes for ages to open This is (apparently) mainly due to the VERY large pst file (8 years of Emails with attachements etc) Unfortunately he insists on having access to all of his emails once in a while even those two, three or more years old And as he is the managing director I have to accept it Has anybody got an idea? Is it possible for instance to have different sessions One where only the mails for the last running year are loaded And one where everything is automatically saved, even if it is not opened So that when Outlook is opened today only the mails between December 4 2005 and December 4 2006 are loaded and when it is opened on january 8 2007 only the emails between 8 january 2006 and january 8 2007 will open BUT as mentioned all mails should be saved in a main file I haven't got a glue if this is clear or not and if it is feasable or not Any idea or indication of where to look will be very appreciated Thank to you all Rex |
#2
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rthompson wrote:
Hi to all of you I've done a little search but cannot seem to find a similar question in this group So if it has been posted before, my appologies We have a pst file problem On one of our computers, when we open Outlook it takes for ages to open This is (apparently) mainly due to the VERY large pst file (8 years of Emails with attachements etc) Unfortunately he insists on having access to all of his emails once in a while even those two, three or more years old And as he is the managing director I have to accept it Has anybody got an idea? I'd recommend moving emails to archive PST files. You can even do it automatically with the Archive function under Tools\Options\Other. Set it to run autoarchive once a day, then every few days change the archive rule - set it up so it archives everything older than, say, 7 years to an appropriately named file, then a few days later everything older than 6 years to another, etc. Show the user how to use File\Open to open the old archive folders when he needs to see old emails. Get his PST file trimmed down to size and his Outlook should run a *lot* faster, especially when he's doing things like sorting emails. One big reason he should do this: the bigger the PST file, the more vulnerable it is to corruption. If that file gets corrupted and the repair program (scanpst.exe) can't fix it, everything will be gone unless he's got a backup. -- Walt Smith Firelock on DALNet |
#4
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rthompson wrote:
Hi there And thank you for the advice I will try to get him to do this But .............. :-))) I will let you know how things get on Good luck - one of the biggest parts of the job is getting user's expectations in line with technical capabilities. You might be able to use the faster response from his email program when he sorts emails or searches them as a selling point - when it only has to search 12 to 24 months' worth it will be lightning fast compared to searching eight years' worth. And there's nothing stopping him from keeping everything over a year old in one honking big archive file that stays open in his folder list, the auto-archive can move things there for him and since he'll probably never seek anything in there he'll have it accessible while still having fast response from his usual PST. -- Walt Smith Firelock on DALNet |
#5
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Hi and thanks
Getting an old dog to learn new tricks is one of the most difficult tasks I have encountered so far And I'm getting close to the sixties Rex a écrit dans le message de news: ... rthompson wrote: Hi there And thank you for the advice I will try to get him to do this But .............. :-))) I will let you know how things get on Good luck - one of the biggest parts of the job is getting user's expectations in line with technical capabilities. You might be able to use the faster response from his email program when he sorts emails or searches them as a selling point - when it only has to search 12 to 24 months' worth it will be lightning fast compared to searching eight years' worth. And there's nothing stopping him from keeping everything over a year old in one honking big archive file that stays open in his folder list, the auto-archive can move things there for him and since he'll probably never seek anything in there he'll have it accessible while still having fast response from his usual PST. -- Walt Smith Firelock on DALNet |
#6
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rthompson wrote:
On one of our computers, when we open Outlook it takes for ages to open This is (apparently) mainly due to the VERY large pst file (8 years of Emails with attachements etc) How large is the PST and what version of Outlook? Unfortunately he insists on having access to all of his emails once in a while even those two, three or more years old And as he is the managing director I have to accept it Has anybody got an idea? Divide the PST into multiple PSTs. Organize items in those PSTs in anty way the director is comfortable. For example, move all messages received in 2004 to a PST named "2004" and move all mesasges received in 2005 to a PST named "2005". If that ordering doesn't work, use another. Create a PST for each sender, for example, and move all messages from the same person to a PST dedicated to messages from that person. You can organize things in whatever way the director wants to work. -- Brian Tillman |
#7
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Hi
And thanks for the reply YES I agree that seems to be the way to go, but..........# Unfortunateley it means that he will have to open and close things manually, and this is what he refuses Basically, what he wants is a miracle solutio "Brian Tillman" a écrit dans le message de news: ... rthompson wrote: On one of our computers, when we open Outlook it takes for ages to open This is (apparently) mainly due to the VERY large pst file (8 years of Emails with attachements etc) How large is the PST and what version of Outlook? Unfortunately he insists on having access to all of his emails once in a while even those two, three or more years old And as he is the managing director I have to accept it Has anybody got an idea? Divide the PST into multiple PSTs. Organize items in those PSTs in anty way the director is comfortable. For example, move all messages received in 2004 to a PST named "2004" and move all mesasges received in 2005 to a PST named "2005". If that ordering doesn't work, use another. Create a PST for each sender, for example, and move all messages from the same person to a PST dedicated to messages from that person. You can organize things in whatever way the director wants to work. -- Brian Tillman |
#8
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rthompson wrote:
YES I agree that seems to be the way to go, but..........# Unfortunateley it means that he will have to open and close things manually, and this is what he refuses No at all. You can have all the PSTs open at the same time. -- Brian Tillman |
#9
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Hi
Thank you for the reply Would this not cause Outlook to be slow again? Rex "Brian Tillman" a écrit dans le message de news: ... rthompson wrote: YES I agree that seems to be the way to go, but..........# Unfortunateley it means that he will have to open and close things manually, and this is what he refuses No at all. You can have all the PSTs open at the same time. -- Brian Tillman |
#10
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rthompson wrote:
Would this not cause Outlook to be slow again? It shouldn't, since each PST is much smaller, ideally. Outlook has no trouble handling multiple PSTs. -- Brian Tillman |
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