What's the best way to send mass emails?
 

Hi,

About once a month we have to send an email out to many of our clients and
employees across the county letting them know of updates and other events
going on within our company. I have been importing the list of emails into
Outlook and then selecting all of the email addresses in the contact folder
when addressing the email.

I use the BCC field so as not to allow anyone else see who else is getting
the email. The problem is that the list of emails is just under 11,000
emails strong and when populating the BCC field it takes a long time to
complete. So my next thought was to create distribution lists to help break
up the large list of emails. The problem is that you can only cut and paste
about 200 emails in per distribution list.

Is there another way to handle either setting up the distribution lists or
sending out the email?

What's the best way to send mass emails?
 

With 11,000 addresses, I would use a dedicated list management application. Mail bounce rates for mailings tend to run 5-10%. Do you really want to manually process the bounces for up to 1100 addresses? There are many such applications available, both hosted and ones you can install locally.

If you insist on using Outlook, perform a mail merge with Word to send 11,000 individual messages.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Jim Moberg" wrote in message ...
Hi,

About once a month we have to send an email out to many of our clients and
employees across the county letting them know of updates and other events
going on within our company. I have been importing the list of emails into
Outlook and then selecting all of the email addresses in the contact folder
when addressing the email.

I use the BCC field so as not to allow anyone else see who else is getting
the email. The problem is that the list of emails is just under 11,000
emails strong and when populating the BCC field it takes a long time to
complete. So my next thought was to create distribution lists to help break
up the large list of emails. The problem is that you can only cut and paste
about 200 emails in per distribution list.

Is there another way to handle either setting up the distribution lists or
sending out the email?

What's the best way to send mass emails?
 

Hi Jim,

maybe this sites coud be helpfull:
http://office.microsoft.com/en-us/ou...431381033.aspx
http://www.outlook-tips.net/howto/mailmerge.htm

--
Oliver Vukovics
Share Outlook without Exchange: Public ShareFolder
Synchronisation for Notebooks: Public SyncTool
http://www.publicshareware.com

"Jim Moberg" schrieb im Newsbeitrag
...
Hi,

About once a month we have to send an email out to many of our clients and
employees across the county letting them know of updates and other events
going on within our company. I have been importing the list of emails
into
Outlook and then selecting all of the email addresses in the contact
folder
when addressing the email.

I use the BCC field so as not to allow anyone else see who else is getting
the email. The problem is that the list of emails is just under 11,000
emails strong and when populating the BCC field it takes a long time to
complete. So my next thought was to create distribution lists to help
break
up the large list of emails. The problem is that you can only cut and
paste
about 200 emails in per distribution list.

Is there another way to handle either setting up the distribution lists or
sending out the email?

What's the best way to send mass emails?
 

Please try our email scheduler (http://www.lbetoolbox.com/scheduleemail.htm)
which will allow you to send multiple individual emails, either as a one-off
or regularly at a specified time and interval.


--
John Blessing

http://www.LbeHelpdesk.com - Help Desk software priced to suit all
businesses
http://www.room-booking-software.com - Schedule rooms & equipment bookings
for your meeting/class over the web.
http://www.lbetoolbox.com - Remove Duplicates from MS Outlook, find/replace,
send newsletters

"Jim Moberg" wrote in message
...
Hi,

About once a month we have to send an email out to many of our clients and
employees across the county letting them know of updates and other events
going on within our company. I have been importing the list of emails
into
Outlook and then selecting all of the email addresses in the contact
folder
when addressing the email.

I use the BCC field so as not to allow anyone else see who else is getting
the email. The problem is that the list of emails is just under 11,000
emails strong and when populating the BCC field it takes a long time to
complete. So my next thought was to create distribution lists to help
break
up the large list of emails. The problem is that you can only cut and
paste
about 200 emails in per distribution list.

Is there another way to handle either setting up the distribution lists or
sending out the email?

What's the best way to send mass emails?
 

Thanks Sue!

"Sue Mosher [MVP-Outlook]" wrote:

With 11,000 addresses, I would use a dedicated list management application. Mail bounce rates for mailings tend to run 5-10%. Do you really want to manually process the bounces for up to 1100 addresses? There are many such applications available, both hosted and ones you can install locally.

If you insist on using Outlook, perform a mail merge with Word to send 11,000 individual messages.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Jim Moberg" wrote in message ...
Hi,

About once a month we have to send an email out to many of our clients and
employees across the county letting them know of updates and other events
going on within our company. I have been importing the list of emails into
Outlook and then selecting all of the email addresses in the contact folder
when addressing the email.

I use the BCC field so as not to allow anyone else see who else is getting
the email. The problem is that the list of emails is just under 11,000
emails strong and when populating the BCC field it takes a long time to
complete. So my next thought was to create distribution lists to help break
up the large list of emails. The problem is that you can only cut and paste
about 200 emails in per distribution list.

Is there another way to handle either setting up the distribution lists or
sending out the email?

What's the best way to send mass emails?
 

I will try this the next time. Thanks Oliver!

"Oliver Vukovics" wrote:

Hi Jim,

maybe this sites coud be helpfull:
http://office.microsoft.com/en-us/ou...431381033.aspx
http://www.outlook-tips.net/howto/mailmerge.htm

--
Oliver Vukovics
Share Outlook without Exchange: Public ShareFolder
Synchronisation for Notebooks: Public SyncTool
http://www.publicshareware.com

"Jim Moberg" schrieb im Newsbeitrag
...
Hi,

About once a month we have to send an email out to many of our clients and
employees across the county letting them know of updates and other events
going on within our company. I have been importing the list of emails
into
Outlook and then selecting all of the email addresses in the contact
folder
when addressing the email.

I use the BCC field so as not to allow anyone else see who else is getting
the email. The problem is that the list of emails is just under 11,000
emails strong and when populating the BCC field it takes a long time to
complete. So my next thought was to create distribution lists to help
break
up the large list of emails. The problem is that you can only cut and
paste
about 200 emails in per distribution list.

Is there another way to handle either setting up the distribution lists or
sending out the email?

What's the best way to send mass emails?
 

Thanks John!

"John Blessing" wrote:

Please try our email scheduler (http://www.lbetoolbox.com/scheduleemail.htm)
which will allow you to send multiple individual emails, either as a one-off
or regularly at a specified time and interval.


--
John Blessing

http://www.LbeHelpdesk.com - Help Desk software priced to suit all
businesses
http://www.room-booking-software.com - Schedule rooms & equipment bookings
for your meeting/class over the web.
http://www.lbetoolbox.com - Remove Duplicates from MS Outlook, find/replace,
send newsletters

"Jim Moberg" wrote in message
...
Hi,

About once a month we have to send an email out to many of our clients and
employees across the county letting them know of updates and other events
going on within our company. I have been importing the list of emails
into
Outlook and then selecting all of the email addresses in the contact
folder
when addressing the email.

I use the BCC field so as not to allow anyone else see who else is getting
the email. The problem is that the list of emails is just under 11,000
emails strong and when populating the BCC field it takes a long time to
complete. So my next thought was to create distribution lists to help
break
up the large list of emails. The problem is that you can only cut and
paste
about 200 emails in per distribution list.

Is there another way to handle either setting up the distribution lists or
sending out the email?