Auto copy any Email to an outside email server
 

I am thinking of converting from ACT to Outlook after 15 years of ACT. I'm
having all kinds of second thoughts, but I'm proceeding as if I'm going to do
it. I need to be able to have any email from one of my email accounts (I use
5) auto copied to an external email address on an outside server. Can I set
up Outlook to do this with JUST the one email address and not the others, yet
have all five accounts handy to send and receive mail from? I'm currently
considering converting to and using Outlook 2002.

Thanks for any help,

RT

Auto copy any Email to an outside email server
 

You can have a rule setup to forward items to another email address. You
might also be able to set that up on the mail server itself.

"UpinAK" wrote in message
...
I am thinking of converting from ACT to Outlook after 15 years of ACT. I'm
having all kinds of second thoughts, but I'm proceeding as if I'm going to
do
it. I need to be able to have any email from one of my email accounts (I
use
5) auto copied to an external email address on an outside server. Can I
set
up Outlook to do this with JUST the one email address and not the others,
yet
have all five accounts handy to send and receive mail from? I'm currently
considering converting to and using Outlook 2002.

Auto copy any Email to an outside email server
 

Vince,

Thank you for the quick response. The only option that I see when making a
rule from scratch that comes close, but doesn't do the trick, is "through the
specified account". The problem is that all five of the email addresses I use
are part of the same account (same email server). I need to have a copy sent
to a specific email address on that same server (my email and internet
provider) when the email comes from just ONE of the five addresses. This
rules selection appears it will sent a cc copy to the outside email address
when ANY of one of five email :"froms" is used on that one account.

What I need is for the rule to cc a copy to a specific email address when
the FROM field reads " and not
". Can this be done???? How???

Thanks and Cheers!

"Vince Averello [MVP-Outlook]" wrote:

You can have a rule setup to forward items to another email address. You
might also be able to set that up on the mail server itself.

"UpinAK" wrote in message
...
I am thinking of converting from ACT to Outlook after 15 years of ACT. I'm
having all kinds of second thoughts, but I'm proceeding as if I'm going to
do
it. I need to be able to have any email from one of my email accounts (I
use
5) auto copied to an external email address on an outside server. Can I
set
up Outlook to do this with JUST the one email address and not the others,
yet
have all five accounts handy to send and receive mail from? I'm currently
considering converting to and using Outlook 2002.

Auto copy any Email to an outside email server
 

UpinAK wrote:

Thank you for the quick response. The only option that I see when
making a rule from scratch that comes close, but doesn't do the
trick, is "through the specified account". The problem is that all
five of the email addresses I use are part of the same account (same
email server).

Being on the same server doesn't imply the same account unless the five
addresses are aliases of one another. Even if they are, you can use the
"with specific words in the recipient's address" condition to sort between
them.
--
Brian Tillman

Auto copy any Email to an outside email server
 

Thanks once again for the quick responses.

OK... I added a second email account to Outlook 2002. When I set up a rule
from scratch that works on messages after they are sent, through a specified
account, I now get a dropdown box with two choices for accounts. They read:

mail.xxxxx.net
and
mail.xxxxx.net(1)

I'm not sure which is which, or if there is a way to edit/rename them to
associate them with the username of the email accounts. Is the first one,
without the number, the first account, or does Outlook label whichever is the
default account the one without a number. If I know the number/name scheme I
can make it work. After adding the last three email accounts I suppose I will
end up with five accounts, one without a number next to it and four with from
which to choose from when setting a rule from a "specific account".

"with specific words in the recipient's address" to my thinking would not
work. Again, I want only emails with a FROM of one of five accounts cc'd to
an outside email address, regardless of who is the receipient.

Cheers,

RT



"Brian Tillman" wrote:

UpinAK wrote:

Thank you for the quick response. The only option that I see when
making a rule from scratch that comes close, but doesn't do the
trick, is "through the specified account". The problem is that all
five of the email addresses I use are part of the same account (same
email server).

Being on the same server doesn't imply the same account unless the five
addresses are aliases of one another. Even if they are, you can use the
"with specific words in the recipient's address" condition to sort between
them.
--
Brian Tillman

Auto copy any Email to an outside email server
 

Go to Tools | E-mail Accounts, select "View or change existing e-mail
accounts", click Next, then select the mail account you want to rename and
click Change. Then click the More Settings button, and on the General tab,
enter your preferred account name (such as "Home") in the first box. Do the
same for any other accounts you want to rename.

I think Brian meant to say you could use "with specific words in the
*sender's* address", not "recipient's"...or it wasn't clear which one you
wanted to do. But Senders should work.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***


"UpinAK" wrote:

Thanks once again for the quick responses.

OK... I added a second email account to Outlook 2002. When I set up a rule
from scratch that works on messages after they are sent, through a specified
account, I now get a dropdown box with two choices for accounts. They read:

mail.xxxxx.net
and
mail.xxxxx.net(1)

I'm not sure which is which, or if there is a way to edit/rename them to
associate them with the username of the email accounts. Is the first one,
without the number, the first account, or does Outlook label whichever is the
default account the one without a number. If I know the number/name scheme I
can make it work. After adding the last three email accounts I suppose I will
end up with five accounts, one without a number next to it and four with from
which to choose from when setting a rule from a "specific account".

"with specific words in the recipient's address" to my thinking would not
work. Again, I want only emails with a FROM of one of five accounts cc'd to
an outside email address, regardless of who is the receipient.

Cheers,

RT



"Brian Tillman" wrote:

UpinAK wrote:

Thank you for the quick response. The only option that I see when
making a rule from scratch that comes close, but doesn't do the
trick, is "through the specified account". The problem is that all
five of the email addresses I use are part of the same account (same
email server).

Being on the same server doesn't imply the same account unless the five
addresses are aliases of one another. Even if they are, you can use the
"with specific words in the recipient's address" condition to sort between
them.
--
Brian Tillman

Auto copy any Email to an outside email server
 

Jocelyn Fiorello [MVP - Outlook]
om wrote:

I think Brian meant to say you could use "with specific words in the
*sender's* address", not "recipient's"...or it wasn't clear which one
you wanted to do. But Senders should work.

Yup. That's what I meant.
--
Brian Tillman