Microsoft Outlook email - Advanced Find

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- - Advanced Find (http://www.outlookbanter.com/outlook-general-queries/70068-advanced-find.html)

Hi All,

I am using Outlook 2007, connected to a 2003 exchange server.

I have 6 other users Mailboxes open.

For some reason I cannot get Advanced find to search subfolders on the other
users accounts.

I am wanting to search for emails to or from a certain person in all the
open mailboxes - but it just sits forever and doesn't find anything.

If I go to a single folder, then it works as expected - but still won't
search any subfolders.

Any tips?

Hi Diane,

It says on that page that "Outlook 2007's Instant Search used the Windows
Desktop Search engine to provide instant searches."

How do I use the Instant search to search other users subfolders?

"Diane Poremsky {MVP}" wrote in message
...
Advanced find can only search the main mailbox's folders all at once.
you'll need to search each folder individually or use a different search
tool.

http://www.slipstick.com/addins/search.asp

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:

** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **

"Bob" wrote in message
...
Hi All,

I am using Outlook 2007, connected to a 2003 exchange server.

I have 6 other users Mailboxes open.

For some reason I cannot get Advanced find to search subfolders on the
other users accounts.

I am wanting to search for emails to or from a certain person in all the
open mailboxes - but it just sits forever and doesn't find anything.

If I go to a single folder, then it works as expected - but still won't
search any subfolders.

Any tips?

You'll need to open the folder you want to search and type in the search
terms. If you choose all mail folders, it will search your mail folders, not
the selected mailbox. You can try selecting the top level mailbox and
searching - I thought instant search was limited to one folder too but so
far it seems to search the entire mailbox as it is still searching for my
test string that I know is in two folders. It is *very* slow (in part
because the mailbox is not cached or indexed). I had a total of about 2000
messages in that mailbox and it hasn't found the messages in over 5 min of
searching, so it may eventually error. At this rate browsing for the message
would be faster. g

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:

"Bob" wrote in message
...
Hi Diane,

It says on that page that "Outlook 2007's Instant Search used the Windows
Desktop Search engine to provide instant searches."

How do I use the Instant search to search other users subfolders?

"Diane Poremsky {MVP}" wrote in message
...
Advanced find can only search the main mailbox's folders all at once.
you'll need to search each folder individually or use a different search
tool.

http://www.slipstick.com/addins/search.asp

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:

** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **

"Bob" wrote in message
...
Hi All,

I am using Outlook 2007, connected to a 2003 exchange server.

I have 6 other users Mailboxes open.

For some reason I cannot get Advanced find to search subfolders on the
other users accounts.

I am wanting to search for emails to or from a certain person in all the
open mailboxes - but it just sits forever and doesn't find anything.

If I go to a single folder, then it works as expected - but still won't
search any subfolders.

Any tips?

As far as I can see, when searching the top level mailbox, it never finds
anything - I left it running for more than 48 hours, with no results.

"Diane Poremsky [MVP]" wrote in message
...
You'll need to open the folder you want to search and type in the search
terms. If you choose all mail folders, it will search your mail folders,
not the selected mailbox. You can try selecting the top level mailbox and
searching - I thought instant search was limited to one folder too but so
far it seems to search the entire mailbox as it is still searching for my
test string that I know is in two folders. It is *very* slow (in part
because the mailbox is not cached or indexed). I had a total of about 2000
messages in that mailbox and it hasn't found the messages in over 5 min of
searching, so it may eventually error. At this rate browsing for the
message would be faster. g

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:

"Bob" wrote in message
...
Hi Diane,

It says on that page that "Outlook 2007's Instant Search used the Windows
Desktop Search engine to provide instant searches."

How do I use the Instant search to search other users subfolders?

"Diane Poremsky {MVP}" wrote in message
...
Advanced find can only search the main mailbox's folders all at once.
you'll need to search each folder individually or use a different search
tool.

http://www.slipstick.com/addins/search.asp

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:

** Please include your Outlook version, Account type, and Windows
Version when requesting assistance **

"Bob" wrote in message
...
Hi All,

I am using Outlook 2007, connected to a 2003 exchange server.

I have 6 other users Mailboxes open.

For some reason I cannot get Advanced find to search subfolders on the
other users accounts.

I am wanting to search for emails to or from a certain person in all
the open mailboxes - but it just sits forever and doesn't find
anything.

If I go to a single folder, then it works as expected - but still won't
search any subfolders.

Any tips?