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#1
November 28th 08, 02:14 PM
posted to microsoft.public.outlook
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Listing contacts by category
Is there a quick and easy way to filter the contact list by just one
category? I know about Current View | By Category. That gives me expandable/collapsible list for all categories. I just want one category and I would prefer the list not be cluttered by all of those other lists. I tried Advanced Search (Ctrl-Shift-F) | More Choices | Categories | Check one or more categories | OK | Find Now. In the status bart at the bottom, it says "75 items", but in the list pane that opens up below, it says "There are no items to show in this view". Apparently the search is working. Why won't it display the contacts selected? 
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#2
November 28th 08, 02:21 PM
posted to microsoft.public.outlook
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Listing contacts by category
"Square Peg" wrote in message ... Is there a quick and easy way to filter the contact list by just one category? I know about Current View | By Category. That gives me expandable/collapsible list for all categories. I just want one category and I would prefer the list not be cluttered by all of those other lists. I tried Advanced Search (Ctrl-Shift-F) | More Choices | Categories | Check one or more categories | OK | Find Now. In the status bart at the bottom, it says "75 items", but in the list pane that opens up below, it says "There are no items to show in this view". Apparently the search is working. Why won't it display the contacts selected? Try just putting the Category Name in the Search box...
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#3
November 28th 08, 03:14 PM
posted to microsoft.public.outlook
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Listing contacts by category
On Fri, 28 Nov 2008 14:21:50 -0000, "Gordon"
wrote: "Square Peg" wrote in message .. . Is there a quick and easy way to filter the contact list by just one category? I know about Current View | By Category. That gives me expandable/collapsible list for all categories. I just want one category and I would prefer the list not be cluttered by all of those other lists. I tried Advanced Search (Ctrl-Shift-F) | More Choices | Categories | Check one or more categories | OK | Find Now. In the status bart at the bottom, it says "75 items", but in the list pane that opens up below, it says "There are no items to show in this view". Apparently the search is working. Why won't it display the contacts selected? Try just putting the Category Name in the Search box... That method gets the wrong result. In addition to the contacts assigned to that category, it also gets any contacts that have that text string anywhere in the record. One of my categories is "Family" and another is "Office". Both are vary common words.
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#4
November 28th 08, 03:24 PM
posted to microsoft.public.outlook
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Listing contacts by category
"Square Peg" wrote in message ... On Fri, 28 Nov 2008 14:21:50 -0000, "Gordon" wrote: "Square Peg" wrote in message . .. Is there a quick and easy way to filter the contact list by just one category? I know about Current View | By Category. That gives me expandable/collapsible list for all categories. I just want one category and I would prefer the list not be cluttered by all of those other lists. I tried Advanced Search (Ctrl-Shift-F) | More Choices | Categories | Check one or more categories | OK | Find Now. In the status bart at the bottom, it says "75 items", but in the list pane that opens up below, it says "There are no items to show in this view". Apparently the search is working. Why won't it display the contacts selected? Try just putting the Category Name in the Search box... That method gets the wrong result. In addition to the contacts assigned to that category, it also gets any contacts that have that text string anywhere in the record. One of my categories is "Family" and another is "Office". Both are vary common words. Well it didn't here. I have a category called "Cell Group" I put that in the search and the TOP result was the list of the category "Cell Group". The other answer is to export to Excel and sort there....
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#5
November 28th 08, 03:35 PM
posted to microsoft.public.outlook
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Listing contacts by category
On Fri, 28 Nov 2008 15:24:29 -0000, "Gordon"
wrote: "Square Peg" wrote in message .. . On Fri, 28 Nov 2008 14:21:50 -0000, "Gordon" wrote: "Square Peg" wrote in message ... Is there a quick and easy way to filter the contact list by just one category? I know about Current View | By Category. That gives me expandable/collapsible list for all categories. I just want one category and I would prefer the list not be cluttered by all of those other lists. I tried Advanced Search (Ctrl-Shift-F) | More Choices | Categories | Check one or more categories | OK | Find Now. In the status bart at the bottom, it says "75 items", but in the list pane that opens up below, it says "There are no items to show in this view". Apparently the search is working. Why won't it display the contacts selected? Try just putting the Category Name in the Search box... That method gets the wrong result. In addition to the contacts assigned to that category, it also gets any contacts that have that text string anywhere in the record. One of my categories is "Family" and another is "Office". Both are vary common words. Well it didn't here. I have a category called "Cell Group" I put that in the search and the TOP result was the list of the category "Cell Group". The other answer is to export to Excel and sort there.... What happens if you add the string "Cell Group" to some field (eg, Notes) in a contact that is not in that category?
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#6
November 28th 08, 03:53 PM
posted to microsoft.public.outlook
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Listing contacts by category
"Square Peg" wrote in message
... What happens if you add the string "Cell Group" to some field (eg, Notes) in a contact that is not in that category? Doesn't show in the Search results...
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#7
November 28th 08, 05:55 PM
posted to microsoft.public.outlook
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Listing contacts by category
On Fri, 28 Nov 2008 15:53:28 -0000, "Gordon"
wrote: "Square Peg" wrote in message .. . What happens if you add the string "Cell Group" to some field (eg, Notes) in a contact that is not in that category? Doesn't show in the Search results... Exactly what type of search are you doing? When I type a string in the "Search Contacts" field, it returns every contact that has that string anywhere in the record. If you are getting to look just in the Categories, I would like to know how you did that. If not, then it's not what I need. PS: I'm using Outlook 2007, if that makes a difference.
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#8
November 29th 08, 05:11 AM
posted to microsoft.public.outlook
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Listing contacts by category
Expand the Instant search by clicking the pair of down arrows. Click Add
Criteria and choose Categories or type category:="cat_name" in the search field, replacing cat_name with the name of the category you are searching for. -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Outlook Tips by email: EMO - a weekly newsletter about Outlook and Exchange: You can access this newsgroup by visiting http://www.microsoft.com/office/comm...s/default.mspx or point your newsreader to msnews.microsoft.com. "Square Peg" wrote in message ... On Fri, 28 Nov 2008 15:53:28 -0000, "Gordon" wrote: "Square Peg" wrote in message . .. What happens if you add the string "Cell Group" to some field (eg, Notes) in a contact that is not in that category? Doesn't show in the Search results... Exactly what type of search are you doing? When I type a string in the "Search Contacts" field, it returns every contact that has that string anywhere in the record. If you are getting to look just in the Categories, I would like to know how you did that. If not, then it's not what I need. PS: I'm using Outlook 2007, if that makes a difference.
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