Editing distribution lists for another use
 

We have a secretary that has her bosses mailbox added to hers as an
"additional mailbox". So if she has to view his mail she can just
click on his mailbox under hers. Same with contacts. She has rights to
his to do anything. He wants her to build him local distribution lists
with contacts from his contact folder. She can get into his contact
folder by just clicking the contact icon in Outlook 2003 and she can
create the distribution list. But the second she goes to add a new
member she can't see his contacts. It just brings up her contact
address book and his isn't selectable. Is there anyway for her to see
his contacts when adding members to a distribution list under his
contacts folder even though her mailbox is the primary one on the
profile.

Editing distribution lists for another use
 

Yes this can be done, but it's tricky so bear with me. The secret is setting
up the secretary's mailbox so she can use her boss's Contacts folder as an
Outlook Address Book.

First, it's assumed that the secretary has enough permissions to log in
directly to the boss's mailbox so you might want to give her full mailbox
access in AD. Once that's done, go to the secretary's PC, exit from Outlook,
then start the Mail contol panel. In the control panel, edit the secretary's
default profile so that instead of opening her mailbox it opens the boss
mailbox. Now start Outlook with that modified profile so that you're looking
at the boss's mailbox. Right-click the Contacts folder in the boss's mailbox
and select properties. Under the Outlook Address Book tab, check the box to
use the folder as an Outlook Address Book, and change the name for the
address book in that same screen from just Contacts to something like Boss's
Contacts. Now get back out of Outlook, use the Mail control panel to edit
the profile so it points back to the Secretary's mailbox, and restart
Outlook. At this time, if all went well, you should see both Contacts and
Boss's Contacts when selecting people for a distribution list in the Boss's
Contacts folder. You can also undo the full access permissions in AD at this
time.

-Peter

wrote in message
...
We have a secretary that has her bosses mailbox added to hers as an
"additional mailbox". So if she has to view his mail she can just
click on his mailbox under hers. Same with contacts. She has rights to
his to do anything. He wants her to build him local distribution lists
with contacts from his contact folder. She can get into his contact
folder by just clicking the contact icon in Outlook 2003 and she can
create the distribution list. But the second she goes to add a new
member she can't see his contacts. It just brings up her contact
address book and his isn't selectable. Is there anyway for her to see
his contacts when adding members to a distribution list under his
contacts folder even though her mailbox is the primary one on the
profile.

Editing distribution lists for another use
 

One more thing...if the secretary uses the shortcuts pane in Outlook 2003,
rename the xml file associated with her default profile in the Application
Data\Microsoft\Outlook folder first, and then put it back when the process
is complete. Logging into someone elses mailbox really confuses the
shortcuts.

-Peter

"Peter Durkee" wrote in message
...
Yes this can be done, but it's tricky so bear with me. The secret is
setting up the secretary's mailbox so she can use her boss's Contacts
folder as an Outlook Address Book.

First, it's assumed that the secretary has enough permissions to log in
directly to the boss's mailbox so you might want to give her full mailbox
access in AD. Once that's done, go to the secretary's PC, exit from
Outlook, then start the Mail contol panel. In the control panel, edit the
secretary's default profile so that instead of opening her mailbox it
opens the boss mailbox. Now start Outlook with that modified profile so
that you're looking at the boss's mailbox. Right-click the Contacts folder
in the boss's mailbox and select properties. Under the Outlook Address
Book tab, check the box to use the folder as an Outlook Address Book, and
change the name for the address book in that same screen from just
Contacts to something like Boss's Contacts. Now get back out of Outlook,
use the Mail control panel to edit the profile so it points back to the
Secretary's mailbox, and restart Outlook. At this time, if all went well,
you should see both Contacts and Boss's Contacts when selecting people for
a distribution list in the Boss's Contacts folder. You can also undo the
full access permissions in AD at this time.

-Peter

wrote in message
...
We have a secretary that has her bosses mailbox added to hers as an
"additional mailbox". So if she has to view his mail she can just
click on his mailbox under hers. Same with contacts. She has rights to
his to do anything. He wants her to build him local distribution lists
with contacts from his contact folder. She can get into his contact
folder by just clicking the contact icon in Outlook 2003 and she can
create the distribution list. But the second she goes to add a new
member she can't see his contacts. It just brings up her contact
address book and his isn't selectable. Is there anyway for her to see
his contacts when adding members to a distribution list under his
contacts folder even though her mailbox is the primary one on the
profile.