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Auto Archive
Hello
I have just changed from OE to Outlook and have imported my emails. As I understand it, Auto Archive uses the last modified date to move emails to the archives. Unfortunatley, many of my emails now show "none" as the modified date and when I run the AutoArchnive function, the folders are created but the emails are not moved. Is there a way around this. My emails folder size is currently at approx 300mb!! Thanks, Rob |
Auto Archive
Newsgroups wrote:
Hello I have just changed from OE to Outlook and have imported my emails. As I understand it, Auto Archive uses the last modified date to move emails to the archives. Unfortunatley, many of my emails now show "none" as the modified date and when I run the AutoArchnive function, the folders are created but the emails are not moved. Is there a way around this. My emails folder size is currently at approx 300mb!! Thanks, Rob Not really - what you /should/ have done, is export from OE to Outlook. That would have kept the "modified dat" as the original. You /could/ delete the pst file and re-do it, if you still have the data in OE..... |
Auto Archive
On Sat, 04 Feb 2006 09:29:40 GMT, "Newsgroups"
wrote: Hello I have just changed from OE to Outlook and have imported my emails. As I understand it, Auto Archive uses the last modified date to move emails to the archives. Unfortunatley, many of my emails now show "none" as the modified date and when I run the AutoArchnive function, the folders are created but the emails are not moved. Is there a way around this. My emails folder size is currently at approx 300mb!! No, no way around it. You'll have to archive manually. It's really not that hard to move a lot of messages at one time, folder by folder. -- SgtRich Chicago, Illinois, USA |
Auto Archive
Thanks for the info guys.
However, if I export the files again from OE now, will they duplicate or overwrite the ones already in and give me the dates? Thanks Rob "SgtRich" wrote in message ... On Sat, 04 Feb 2006 09:29:40 GMT, "Newsgroups" wrote: Hello I have just changed from OE to Outlook and have imported my emails. As I understand it, Auto Archive uses the last modified date to move emails to the archives. Unfortunatley, many of my emails now show "none" as the modified date and when I run the AutoArchnive function, the folders are created but the emails are not moved. Is there a way around this. My emails folder size is currently at approx 300mb!! No, no way around it. You'll have to archive manually. It's really not that hard to move a lot of messages at one time, folder by folder. -- SgtRich Chicago, Illinois, USA |
Auto Archive
Newsgroups wrote:
Thanks for the info guys. However, if I export the files again from OE now, will they duplicate or overwrite the ones already in and give me the dates? Thanks Rob Create a new pst file, set it as the default (in Control Panel-Mail), remove the original pst file (in the same place) and then export from OE. HTH |
Auto Archive
But that way I will lose all of the mails received since the 18 Jan which is
the day I changed to Outlook. Is moving the old emails from one folder to another the same as Archiving or does that use compression to reduce the size of the archive. If I move the old files and then later perfom the AutoArchive to the same folders, will the emails end up in the same folders. ie Emails in the Caravan Folder are the same whether from moved files or Archived Hope this makes sense. Never tried to archive messages before and I am new to Outlook. Thanbks again Rob "Newsgroups" wrote in message ... Hello I have just changed from OE to Outlook and have imported my emails. As I understand it, Auto Archive uses the last modified date to move emails to the archives. Unfortunatley, many of my emails now show "none" as the modified date and when I run the AutoArchnive function, the folders are created but the emails are not moved. Is there a way around this. My emails folder size is currently at approx 300mb!! Thanks, Rob |
Auto Archive
Archiving is the same as moving. There's no compression performed or
anything like that. If you want to keep the messages you've received since you did the first import of the OE messages, you can follow Gordon's suggestion of creating a new .PST file and making it the default so you can export the old OE messages to it, but keep the old .PST file as well and then just move any newer messages from it to the new .PST. -- Jocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** "Newsgroups" wrote: But that way I will lose all of the mails received since the 18 Jan which is the day I changed to Outlook. Is moving the old emails from one folder to another the same as Archiving or does that use compression to reduce the size of the archive. If I move the old files and then later perfom the AutoArchive to the same folders, will the emails end up in the same folders. ie Emails in the Caravan Folder are the same whether from moved files or Archived Hope this makes sense. Never tried to archive messages before and I am new to Outlook. Thanbks again Rob "Newsgroups" wrote in message ... Hello I have just changed from OE to Outlook and have imported my emails. As I understand it, Auto Archive uses the last modified date to move emails to the archives. Unfortunatley, many of my emails now show "none" as the modified date and when I run the AutoArchnive function, the folders are created but the emails are not moved. Is there a way around this. My emails folder size is currently at approx 300mb!! Thanks, Rob |
Auto Archive
This is an addendum to Jocelyn's advice, for once you get everything
you want where you want it in your pst. I have thousands of messages in tons of folders and my pst was getting huge. IMake a new outlook file and call it (for example) clientspre2006.pst. With both outlook.pst and clientspre2006.pst open, drag all your client folders from outlook.pst to clientspre2006.pst and then start new client folders in outlook.pst. Same with any other major group of emails. I have one for the genealogy program I use, for one specific client as well as the general client one, and a couple other things. I've never had anything show up in Archive folder (don't know why but suspect due to the way I have my folders arranged). I don't care, because using my method works well for me. There is supposedly some way to compress/optimize the main pst to get rid of the bloat, but I don't remember how and can't find it at the moment. |
Auto Archive
You can compress a .PST file from its Properties dialog (right click the root
folder, click Properties, Advanced, Compact Now)...but you will only really notice a size difference if there is enough white space in the file to get rid of by compressing. Emptying the Deleted Items folder before compressing is a very good idea. -- Jocelyn Fiorello MVP - Outlook *** Messages sent to my e-mail address will NOT be answered -- please reply only to the newsgroup to preserve the message thread. *** "KathrynBassett" wrote: This is an addendum to Jocelyn's advice, for once you get everything you want where you want it in your pst. I have thousands of messages in tons of folders and my pst was getting huge. IMake a new outlook file and call it (for example) clientspre2006.pst. With both outlook.pst and clientspre2006.pst open, drag all your client folders from outlook.pst to clientspre2006.pst and then start new client folders in outlook.pst. Same with any other major group of emails. I have one for the genealogy program I use, for one specific client as well as the general client one, and a couple other things. I've never had anything show up in Archive folder (don't know why but suspect due to the way I have my folders arranged). I don't care, because using my method works well for me. There is supposedly some way to compress/optimize the main pst to get rid of the bloat, but I don't remember how and can't find it at the moment. |
Auto Archive
Thanks, I'd look all over for that sucker! And you are right, it didn't
do me any good. 414673 before and after compacting. |
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