Inserting Email Signature
 

I was also trying to find a way of manually inserting a signature and did an
autotext search in help to find out how. I must have followed the wrong
instructions/ or the instructions wrongly because it didnt work.....This is
what I did: I typed my name in a blank e-mail, highlighted it, then went to
AUTOTEXT/NEW/ and a box came up and asked me what words I wanted to replace
it with, so I typed the signature I did want and said OK to make the change
BUT it not only didnt work - now when I open Insert / Autotext/ and open the
drop down menu ....there is no signature option at all! How do I restore it
so that signatures are a option in that list? Of course I have since learnt
how to create a signture but dont know how to restore the SIGNATURE option in
the Autotext menu. Thanks

"Sue Mosher [MVP-Outlook]" wrote:

WordMail does not include an Insert | Signature command like the regular
Outlook editor. If you want to be able to insert a signature into a WordMail
message manually, you can create an AutoText entry for each signature. You
can then insert them with the Insert | AutoText command.

Or, create multiple signatures the normal way (Tools | Options | Mail
Format) and make one the default. If you want to use a different signature
for the current message, right-click the signature that Outlook inserted
automatically. From the pop-up menu, select either the name of the signature
you want to use or E-mail Signature to create a new one. I personally prefer
this technique. This is also the technique you need to use if you want
Outlook 2003 to automatically change your signature when you switch accounts
on an unsent message.


--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Cindy" wrote in message
...
Before we updated our Outlook, I could insert an email signature into the
current document I'm working on. Now there is not any "button" available,
nor is the choice available from the toolbars. The only instruction I've
gotten from the "Help" choice is that I have to go to the Email Signature
area, copy my signature and paste it into my message. The only options
available in setup is to have it inserted into every email, or not. I
only
want to insert my signature into a few emails, as I'm sending them - not
into
every email, and it seems crazy to have to go to the signature setup, copy
&
paste. Isn't there a way to "insert at will"?

Inserting Email Signature
 

The different categories in the AutoText list correspond to different formatting styles. If you want an AutoText entry to appear in the Signature list, apply a style named Signature to it.

Here's perhaps an easier way to use AutoText for a signatu

1) In a Word document, type in the signature you want to use. Highlight it and then choose Insert | AutoText | New and give it short name such as "mysig."

2) Now, in a message, type mysi -- at that point, you should see a popup with the AutoText name (Mysig). That's your signal that you can press Enter and have Word insert the text into the document or message.

You can also use Tools | AutoCorrect Options to make an AutoCorrect entry for your signature, maybe naming it something quick and easy to type like "sg."

Personally, I prefer the method that uses Outlook's built-in signature feature.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Talia" wrote in message ...
I was also trying to find a way of manually inserting a signature and did an
autotext search in help to find out how. I must have followed the wrong
instructions/ or the instructions wrongly because it didnt work.....This is
what I did: I typed my name in a blank e-mail, highlighted it, then went to
AUTOTEXT/NEW/ and a box came up and asked me what words I wanted to replace
it with, so I typed the signature I did want and said OK to make the change
BUT it not only didnt work - now when I open Insert / Autotext/ and open the
drop down menu ....there is no signature option at all! How do I restore it
so that signatures are a option in that list? Of course I have since learnt
how to create a signture but dont know how to restore the SIGNATURE option in
the Autotext menu. Thanks

"Sue Mosher [MVP-Outlook]" wrote:

WordMail does not include an Insert | Signature command like the regular
Outlook editor. If you want to be able to insert a signature into a WordMail
message manually, you can create an AutoText entry for each signature. You
can then insert them with the Insert | AutoText command.

Or, create multiple signatures the normal way (Tools | Options | Mail
Format) and make one the default. If you want to use a different signature
for the current message, right-click the signature that Outlook inserted
automatically. From the pop-up menu, select either the name of the signature
you want to use or E-mail Signature to create a new one. I personally prefer
this technique. This is also the technique you need to use if you want
Outlook 2003 to automatically change your signature when you switch accounts
on an unsent message.

"Cindy" wrote in message
...
Before we updated our Outlook, I could insert an email signature into the
current document I'm working on. Now there is not any "button" available,
nor is the choice available from the toolbars. The only instruction I've
gotten from the "Help" choice is that I have to go to the Email Signature
area, copy my signature and paste it into my message. The only options
available in setup is to have it inserted into every email, or not. I
only
want to insert my signature into a few emails, as I'm sending them - not
into
every email, and it seems crazy to have to go to the signature setup, copy
&
paste. Isn't there a way to "insert at will"?

Inserting Email Signature
 

Talia, go to Insert | AutoText | Normal | signature name

You will find all your custom created AutoText under the sub heading
NORMAL.



Sue Mosher [MVP-Outlook] wrote:
The different categories in the AutoText list correspond to different formatting styles. If you want an AutoText entry to appear in the Signature list, apply a style named Signature to it.

Here's perhaps an easier way to use AutoText for a signatu

1) In a Word document, type in the signature you want to use. Highlight it and then choose Insert | AutoText | New and give it short name such as "mysig."

2) Now, in a message, type mysi -- at that point, you should see a popup with the AutoText name (Mysig). That's your signal that you can press Enter and have Word insert the text into the document or message.

You can also use Tools | AutoCorrect Options to make an AutoCorrect entry for your signature, maybe naming it something quick and easy to type like "sg."

Personally, I prefer the method that uses Outlook's built-in signature feature.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Talia" wrote in message ...
I was also trying to find a way of manually inserting a signature and did an
autotext search in help to find out how. I must have followed the wrong
instructions/ or the instructions wrongly because it didnt work.....This is
what I did: I typed my name in a blank e-mail, highlighted it, then went to
AUTOTEXT/NEW/ and a box came up and asked me what words I wanted to replace
it with, so I typed the signature I did want and said OK to make the change
BUT it not only didnt work - now when I open Insert / Autotext/ and open the
drop down menu ....there is no signature option at all! How do I restore it
so that signatures are a option in that list? Of course I have since learnt
how to create a signture but dont know how to restore the SIGNATURE option in
the Autotext menu. Thanks

"Sue Mosher [MVP-Outlook]" wrote:

WordMail does not include an Insert | Signature command like the regular
Outlook editor. If you want to be able to insert a signature into a WordMail
message manually, you can create an AutoText entry for each signature. You
can then insert them with the Insert | AutoText command.

Or, create multiple signatures the normal way (Tools | Options | Mail
Format) and make one the default. If you want to use a different signature
for the current message, right-click the signature that Outlook inserted
automatically. From the pop-up menu, select either the name of the signature
you want to use or E-mail Signature to create a new one. I personally prefer
this technique. This is also the technique you need to use if you want
Outlook 2003 to automatically change your signature when you switch accounts
on an unsent message.

"Cindy" wrote in message
...
Before we updated our Outlook, I could insert an email signature into the
current document I'm working on. Now there is not any "button" available,
nor is the choice available from the toolbars. The only instruction I've
gotten from the "Help" choice is that I have to go to the Email Signature
area, copy my signature and paste it into my message. The only options
available in setup is to have it inserted into every email, or not. I
only
want to insert my signature into a few emails, as I'm sending them - not
into
every email, and it seems crazy to have to go to the signature setup, copy
&
paste. Isn't there a way to "insert at will"?