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#1
April 14th 10, 03:49 PM
posted to microsoft.public.outlook.contacts
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Filter for distribution list
Hi,
we have many contact records (1,800) that we want to use to create some distribution lists. To add each contact manually will be time consuming, so I want to filter the list based on criteria. I know how to do this in the Contacts pane but working with Distribution lists seems limited. Just to clarify: I guess we could just 'Customise view' for contacts, but what we really want to do is select addresses from that customised view and create a distribution list. Any suggestions appreciated! 
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#2
April 14th 10, 09:59 PM
posted to microsoft.public.outlook.contacts
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Filter for distribution list
Have you read any of the information here on how limited and unreliable DL's
are? Are you sure they are your best alternative for grouping recipients? -- Russ Valentine "Graeme at Raptup" wrote in message ... Hi, we have many contact records (1,800) that we want to use to create some distribution lists. To add each contact manually will be time consuming, so I want to filter the list based on criteria. I know how to do this in the Contacts pane but working with Distribution lists seems limited. Just to clarify: I guess we could just 'Customise view' for contacts, but what we really want to do is select addresses from that customised view and create a distribution list. Any suggestions appreciated!
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#3
April 15th 10, 04:45 PM
posted to microsoft.public.outlook.contacts
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Filter for distribution list
create a filtered view that has just the email addresses or email address
and full name. Copy the list and paste into the Members field of the DL. See http://www.outlook-tips.net/howto/copy_data.htm -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com/ Outlook Tips by email: EMO - a weekly newsletter about Outlook and Exchange: New Poll: What type of email account is your main account? http://forums.slipstick.com/showthread.php?t=42402 "Graeme at Raptup" wrote in message ... Hi, we have many contact records (1,800) that we want to use to create some distribution lists. To add each contact manually will be time consuming, so I want to filter the list based on criteria. I know how to do this in the Contacts pane but working with Distribution lists seems limited. Just to clarify: I guess we could just 'Customise view' for contacts, but what we really want to do is select addresses from that customised view and create a distribution list. Any suggestions appreciated!
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#4
May 5th 10, 01:07 PM
posted to microsoft.public.outlook.contacts
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Filter for distribution list
Thanks,
I'll try that out "Diane Poremsky [MVP]" wrote: create a filtered view that has just the email addresses or email address and full name. Copy the list and paste into the Members field of the DL. See http://www.outlook-tips.net/howto/copy_data.htm -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com/ Outlook Tips by email: EMO - a weekly newsletter about Outlook and Exchange: New Poll: What type of email account is your main account? http://forums.slipstick.com/showthread.php?t=42402 "Graeme at Raptup" wrote in message ... Hi, we have many contact records (1,800) that we want to use to create some distribution lists. To add each contact manually will be time consuming, so I want to filter the list based on criteria. I know how to do this in the Contacts pane but working with Distribution lists seems limited. Just to clarify: I guess we could just 'Customise view' for contacts, but what we really want to do is select addresses from that customised view and create a distribution list. Any suggestions appreciated!
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#5
May 6th 10, 09:30 AM
posted to microsoft.public.outlook.contacts
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Filter for distribution list
Thanks Russ,
I'm only finding that out now! I guess my best alternative is to do an advanced find. That's easy enough - but is it possible to save the search? "Russ Valentine" wrote: Have you read any of the information here on how limited and unreliable DL's are? Are you sure they are your best alternative for grouping recipients? -- Russ Valentine "Graeme at Raptup" wrote in message ... Hi, we have many contact records (1,800) that we want to use to create some distribution lists. To add each contact manually will be time consuming, so I want to filter the list based on criteria. I know how to do this in the Contacts pane but working with Distribution lists seems limited. Just to clarify: I guess we could just 'Customise view' for contacts, but what we really want to do is select addresses from that customised view and create a distribution list. Any suggestions appreciated! .
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#6
May 6th 10, 09:49 AM
posted to microsoft.public.outlook.contacts
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Filter for distribution list
Hi Diane,
for my distribution lists requirements (i.e. mailers) your solution will work just fine. Thank you. "Diane Poremsky [MVP]" wrote: create a filtered view that has just the email addresses or email address and full name. Copy the list and paste into the Members field of the DL. See http://www.outlook-tips.net/howto/copy_data.htm -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com/ Outlook Tips by email: EMO - a weekly newsletter about Outlook and Exchange: New Poll: What type of email account is your main account? http://forums.slipstick.com/showthread.php?t=42402 "Graeme at Raptup" wrote in message ... Hi, we have many contact records (1,800) that we want to use to create some distribution lists. To add each contact manually will be time consuming, so I want to filter the list based on criteria. I know how to do this in the Contacts pane but working with Distribution lists seems limited. Just to clarify: I guess we could just 'Customise view' for contacts, but what we really want to do is select addresses from that customised view and create a distribution list. Any suggestions appreciated!
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