Folder List and Mail Merge
 

I am using Outlook 2003 with Exchange, I have created a Public Contact Folder
which I have added to my Favorites, In the properties I have selected the add
to email list.

When I try and access this folder (merging in Publisher) it is not there,
the only thing I can select form is Contacts "Mailbox- Username" there is no
other folder, how do I get this folder to appear for my merge? Kevin

Folder List and Mail Merge
 

Start the merge from Outlook, in that folder, not from Word.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Kevin Gal" wrote in message ...
I am using Outlook 2003 with Exchange, I have created a Public Contact Folder
which I have added to my Favorites, In the properties I have selected the add
to email list.

When I try and access this folder (merging in Publisher) it is not there,
the only thing I can select form is Contacts "Mailbox- Username" there is no
other folder, how do I get this folder to appear for my merge? Kevin

Folder List and Mail Merge
 

I was looking to Merge to Publisher not word, there does not seem to be an
option in Outlook for Publisher..Kevin

"Sue Mosher [MVP-Outlook]" wrote:

Start the merge from Outlook, in that folder, not from Word.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Kevin Gal" wrote in message ...
I am using Outlook 2003 with Exchange, I have created a Public Contact Folder
which I have added to my Favorites, In the properties I have selected the add
to email list.

When I try and access this folder (merging in Publisher) it is not there,
the only thing I can select form is Contacts "Mailbox- Username" there is no
other folder, how do I get this folder to appear for my merge? Kevin

Folder List and Mail Merge
 

You are correct. I overlooked that you were merging with Publisher, which I suspect suffers from the same deficiency as Word: It can't show public folders as a merge source. That leaves you with two immediate options: Port the message content to Word and try the method I suggested, or copy the data from the public folder into a mailbox folder that Publisher can see.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Kevin Gal" wrote in message ...
I was looking to Merge to Publisher not word, there does not seem to be an
option in Outlook for Publisher..Kevin

"Sue Mosher [MVP-Outlook]" wrote:

Start the merge from Outlook, in that folder, not from Word.

"Kevin Gal" wrote in message ...
I am using Outlook 2003 with Exchange, I have created a Public Contact Folder
which I have added to my Favorites, In the properties I have selected the add
to email list.

When I try and access this folder (merging in Publisher) it is not there,
the only thing I can select form is Contacts "Mailbox- Username" there is no
other folder, how do I get this folder to appear for my merge? Kevin

Folder List and Mail Merge
 

How do I add an new mailbox folders that Publisher can see (I don't want to
use my regular contact folder)?...Kevin

"Sue Mosher [MVP-Outlook]" wrote:

You are correct. I overlooked that you were merging with Publisher, which I suspect suffers from the same deficiency as Word: It can't show public folders as a merge source. That leaves you with two immediate options: Port the message content to Word and try the method I suggested, or copy the data from the public folder into a mailbox folder that Publisher can see.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Kevin Gal" wrote in message ...
I was looking to Merge to Publisher not word, there does not seem to be an
option in Outlook for Publisher..Kevin

"Sue Mosher [MVP-Outlook]" wrote:

Start the merge from Outlook, in that folder, not from Word.

"Kevin Gal" wrote in message ...
I am using Outlook 2003 with Exchange, I have created a Public Contact Folder
which I have added to my Favorites, In the properties I have selected the add
to email list.

When I try and access this folder (merging in Publisher) it is not there,
the only thing I can select form is Contacts "Mailbox- Username" there is no
other folder, how do I get this folder to appear for my merge? Kevin

Folder List and Mail Merge
 

You can create a new contacts folder in Outlook with the File | New | Folder command. A check box on the folder's Properties dialog will allow it to display in the Outlook Address Book, which may be related to what Publisher uses.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Kevin Gal" wrote in message ...
How do I add an new mailbox folders that Publisher can see (I don't want to
use my regular contact folder)?...Kevin

"Sue Mosher [MVP-Outlook]" wrote:

You are correct. I overlooked that you were merging with Publisher, which I suspect suffers from the same deficiency as Word: It can't show public folders as a merge source. That leaves you with two immediate options: Port the message content to Word and try the method I suggested, or copy the data from the public folder into a mailbox folder that Publisher can see.

"Kevin Gal" wrote in message ...
I was looking to Merge to Publisher not word, there does not seem to be an
option in Outlook for Publisher..Kevin

"Sue Mosher [MVP-Outlook]" wrote:

Start the merge from Outlook, in that folder, not from Word.

"Kevin Gal" wrote in message ...
I am using Outlook 2003 with Exchange, I have created a Public Contact Folder
which I have added to my Favorites, In the properties I have selected the add
to email list.

When I try and access this folder (merging in Publisher) it is not there,
the only thing I can select form is Contacts "Mailbox- Username" there is no
other folder, how do I get this folder to appear for my merge? Kevin

Folder List and Mail Merge
 

I did that and it works; I used to be able to have public folders come up on
this list as well; I am not sure if this happens after I made them a
"favorite" Anyways. I am trying to merge to one of these public folders????
Kevin

"Sue Mosher [MVP-Outlook]" wrote:

You can create a new contacts folder in Outlook with the File | New | Folder command. A check box on the folder's Properties dialog will allow it to display in the Outlook Address Book, which may be related to what Publisher uses.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Kevin Gal" wrote in message ...
How do I add an new mailbox folders that Publisher can see (I don't want to
use my regular contact folder)?...Kevin

"Sue Mosher [MVP-Outlook]" wrote:

You are correct. I overlooked that you were merging with Publisher, which I suspect suffers from the same deficiency as Word: It can't show public folders as a merge source. That leaves you with two immediate options: Port the message content to Word and try the method I suggested, or copy the data from the public folder into a mailbox folder that Publisher can see.

"Kevin Gal" wrote in message ...
I was looking to Merge to Publisher not word, there does not seem to be an
option in Outlook for Publisher..Kevin

"Sue Mosher [MVP-Outlook]" wrote:

Start the merge from Outlook, in that folder, not from Word.

"Kevin Gal" wrote in message ...
I am using Outlook 2003 with Exchange, I have created a Public Contact Folder
which I have added to my Favorites, In the properties I have selected the add
to email list.

When I try and access this folder (merging in Publisher) it is not there,
the only thing I can select form is Contacts "Mailbox- Username" there is no
other folder, how do I get this folder to appear for my merge? Kevin

Folder List and Mail Merge
 

Public folders haven't worked in Word merge since at least Outlook 2003, and I would imagine the same problem affects Publisher as well.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Kevin Gal" wrote in message ...
I did that and it works; I used to be able to have public folders come up on
this list as well; I am not sure if this happens after I made them a
"favorite" Anyways. I am trying to merge to one of these public folders????
Kevin

"Sue Mosher [MVP-Outlook]" wrote:

You can create a new contacts folder in Outlook with the File | New | Folder command. A check box on the folder's Properties dialog will allow it to display in the Outlook Address Book, which may be related to what Publisher uses.


"Kevin Gal" wrote in message ...
How do I add an new mailbox folders that Publisher can see (I don't want to
use my regular contact folder)?...Kevin

"Sue Mosher [MVP-Outlook]" wrote:

You are correct. I overlooked that you were merging with Publisher, which I suspect suffers from the same deficiency as Word: It can't show public folders as a merge source. That leaves you with two immediate options: Port the message content to Word and try the method I suggested, or copy the data from the public folder into a mailbox folder that Publisher can see.

"Kevin Gal" wrote in message ...
I was looking to Merge to Publisher not word, there does not seem to be an
option in Outlook for Publisher..Kevin

"Sue Mosher [MVP-Outlook]" wrote:

Start the merge from Outlook, in that folder, not from Word.

"Kevin Gal" wrote in message ...
I am using Outlook 2003 with Exchange, I have created a Public Contact Folder
which I have added to my Favorites, In the properties I have selected the add
to email list.

When I try and access this folder (merging in Publisher) it is not there,
the only thing I can select form is Contacts "Mailbox- Username" there is no
other folder, how do I get this folder to appear for my merge? Kevin

Folder List and Mail Merge
 

Do you knowif this has been fixed for the new Word (Office2007)?

"Sue Mosher [MVP-Outlook]" wrote:

Public folders haven't worked in Word merge since at least Outlook 2003, and I would imagine the same problem affects Publisher as well.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Kevin Gal" wrote in message ...
I did that and it works; I used to be able to have public folders come up on
this list as well; I am not sure if this happens after I made them a
"favorite" Anyways. I am trying to merge to one of these public folders????
Kevin

"Sue Mosher [MVP-Outlook]" wrote:

You can create a new contacts folder in Outlook with the File | New | Folder command. A check box on the folder's Properties dialog will allow it to display in the Outlook Address Book, which may be related to what Publisher uses.


"Kevin Gal" wrote in message ...
How do I add an new mailbox folders that Publisher can see (I don't want to
use my regular contact folder)?...Kevin

"Sue Mosher [MVP-Outlook]" wrote:

You are correct. I overlooked that you were merging with Publisher, which I suspect suffers from the same deficiency as Word: It can't show public folders as a merge source. That leaves you with two immediate options: Port the message content to Word and try the method I suggested, or copy the data from the public folder into a mailbox folder that Publisher can see.

"Kevin Gal" wrote in message ...
I was looking to Merge to Publisher not word, there does not seem to be an
option in Outlook for Publisher..Kevin

"Sue Mosher [MVP-Outlook]" wrote:

Start the merge from Outlook, in that folder, not from Word.

"Kevin Gal" wrote in message ...
I am using Outlook 2003 with Exchange, I have created a Public Contact Folder
which I have added to my Favorites, In the properties I have selected the add
to email list.

When I try and access this folder (merging in Publisher) it is not there,
the only thing I can select form is Contacts "Mailbox- Username" there is no
other folder, how do I get this folder to appear for my merge? Kevin

Folder List and Mail Merge
 

I don't remember whether I tested it, but I'd be really surprised if it ever gets fixed, since public folders are being deemphasized in Exchange 2007.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Kevin Gal" wrote in message ...
Do you knowif this has been fixed for the new Word (Office2007)?

"Sue Mosher [MVP-Outlook]" wrote:

Public folders haven't worked in Word merge since at least Outlook 2003, and I would imagine the same problem affects Publisher as well.

"Kevin Gal" wrote in message ...
I did that and it works; I used to be able to have public folders come up on
this list as well; I am not sure if this happens after I made them a
"favorite" Anyways. I am trying to merge to one of these public folders????
Kevin

"Sue Mosher [MVP-Outlook]" wrote:

You can create a new contacts folder in Outlook with the File | New | Folder command. A check box on the folder's Properties dialog will allow it to display in the Outlook Address Book, which may be related to what Publisher uses.


"Kevin Gal" wrote in message ...
How do I add an new mailbox folders that Publisher can see (I don't want to
use my regular contact folder)?...Kevin

"Sue Mosher [MVP-Outlook]" wrote:

You are correct. I overlooked that you were merging with Publisher, which I suspect suffers from the same deficiency as Word: It can't show public folders as a merge source. That leaves you with two immediate options: Port the message content to Word and try the method I suggested, or copy the data from the public folder into a mailbox folder that Publisher can see.

"Kevin Gal" wrote in message ...
I was looking to Merge to Publisher not word, there does not seem to be an
option in Outlook for Publisher..Kevin

"Sue Mosher [MVP-Outlook]" wrote:

Start the merge from Outlook, in that folder, not from Word.

"Kevin Gal" wrote in message ...
I am using Outlook 2003 with Exchange, I have created a Public Contact Folder
which I have added to my Favorites, In the properties I have selected the add
to email list.

When I try and access this folder (merging in Publisher) it is not there,
the only thing I can select form is Contacts "Mailbox- Username" there is no
other folder, how do I get this folder to appear for my merge? Kevin