Accessing other users contacts
 

I need to be able to see other people's shared personal contact book when I
click on the "To" button when sending an email. I have access to their
contacts when I am in my contacts folder. I do not want to add their
contacts to my list, I just need the option to see their list when creating a
new email. Thank you so much for your time.

Accessing other users contacts
 

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode.

Note that Outlook 2007 does not support this procedure.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Becca" wrote in message ...
I need to be able to see other people's shared personal contact book when I
click on the "To" button when sending an email. I have access to their
contacts when I am in my contacts folder. I do not want to add their
contacts to my list, I just need the option to see their list when creating a
new email. Thank you so much for your time.

Accessing other users contacts
 

Hi Sue,

I have a similar issue.
We have a shared mail account that all are granted full rights to (Using
Exchange). We can add contact and we can create distribution lists but when
we click on Select Members... we don't see the contacts in the shared contact
folder.

Do you have any suggestion on how to do this?

/Magnus

"Sue Mosher [MVP-Outlook]" skrev:

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode.

Note that Outlook 2007 does not support this procedure.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Becca" wrote in message ...
I need to be able to see other people's shared personal contact book when I
click on the "To" button when sending an email. I have access to their
contacts when I am in my contacts folder. I do not want to add their
contacts to my list, I just need the option to see their list when creating a
new email. Thank you so much for your time.

Accessing other users contacts
 

Did you follow the steps I outliined in my response to Becca?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"MagnusS" wrote in message ...
Hi Sue,

I have a similar issue.
We have a shared mail account that all are granted full rights to (Using
Exchange). We can add contact and we can create distribution lists but when
we click on Select Members... we don't see the contacts in the shared contact
folder.

Do you have any suggestion on how to do this?

/Magnus

"Sue Mosher [MVP-Outlook]" skrev:

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode.

Note that Outlook 2007 does not support this procedure.

"Becca" wrote in message ...
I need to be able to see other people's shared personal contact book when I
click on the "To" button when sending an email. I have access to their
contacts when I am in my contacts folder. I do not want to add their
contacts to my list, I just need the option to see their list when creating a
new email. Thank you so much for your time.

Accessing other users contacts
 

I have exactly the same problem - I have followed the steps your outlined but
I still don't see the "shared" contacts when I stelect the "to" button when
composing a new mail message - I am using outlook 2003 - any additional help
would be much appreciated

"Sue Mosher [MVP-Outlook]" wrote:

Did you follow the steps I outliined in my response to Becca?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"MagnusS" wrote in message ...
Hi Sue,

I have a similar issue.
We have a shared mail account that all are granted full rights to (Using
Exchange). We can add contact and we can create distribution lists but when
we click on Select Members... we don't see the contacts in the shared contact
folder.

Do you have any suggestion on how to do this?

/Magnus

"Sue Mosher [MVP-Outlook]" skrev:

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode.

Note that Outlook 2007 does not support this procedure.

"Becca" wrote in message ...
I need to be able to see other people's shared personal contact book when I
click on the "To" button when sending an email. I have access to their
contacts when I am in my contacts folder. I do not want to add their
contacts to my list, I just need the option to see their list when creating a
new email. Thank you so much for your time.

Accessing other users contacts
 

If you don't see them, then you most likely skipped a step.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Miss Furrypenny" Miss wrote in message ...
I have exactly the same problem - I have followed the steps your outlined but
I still don't see the "shared" contacts when I stelect the "to" button when
composing a new mail message - I am using outlook 2003 - any additional help
would be much appreciated


"Sue Mosher [MVP-Outlook]" skrev:

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode.

Note that Outlook 2007 does not support this procedure.

"Becca" wrote in message ...
I need to be able to see other people's shared personal contact book when I
click on the "To" button when sending an email. I have access to their
contacts when I am in my contacts folder. I do not want to add their
contacts to my list, I just need the option to see their list when creating a
new email. Thank you so much for your time.

Accessing other users contacts
 

Sorry Sue but I have double checked and had one of my colleagues check and
neither of us can get both contact lists to appear at the same time from my
own mail profile. Only one of the contacts appears in the "My Contacts" box
and only one is selectable when choosing the address book options for
resolving addresses (i.e. specify order of lists to search).


"Sue Mosher [MVP-Outlook]" wrote:

If you don't see them, then you most likely skipped a step.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Miss Furrypenny" Miss wrote in message ...
I have exactly the same problem - I have followed the steps your outlined but
I still don't see the "shared" contacts when I stelect the "to" button when
composing a new mail message - I am using outlook 2003 - any additional help
would be much appreciated


"Sue Mosher [MVP-Outlook]" skrev:

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode.

Note that Outlook 2007 does not support this procedure.

"Becca" wrote in message ...
I need to be able to see other people's shared personal contact book when I
click on the "To" button when sending an email. I have access to their
contacts when I am in my contacts folder. I do not want to add their
contacts to my list, I just need the option to see their list when creating a
new email. Thank you so much for your time.

Accessing other users contacts
 

I would suggest that you start over with a new profile that logs directly into the other user's mailbox.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"NikiB" wrote in message ...
Sorry Sue but I have double checked and had one of my colleagues check and
neither of us can get both contact lists to appear at the same time from my
own mail profile. Only one of the contacts appears in the "My Contacts" box
and only one is selectable when choosing the address book options for
resolving addresses (i.e. specify order of lists to search).


"Sue Mosher [MVP-Outlook]" wrote:

If you don't see them, then you most likely skipped a step.


"Miss Furrypenny" Miss wrote in message ...
I have exactly the same problem - I have followed the steps your outlined but
I still don't see the "shared" contacts when I stelect the "to" button when
composing a new mail message - I am using outlook 2003 - any additional help
would be much appreciated


"Sue Mosher [MVP-Outlook]" skrev:

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode.

Note that Outlook 2007 does not support this procedure.

"Becca" wrote in message ...
I need to be able to see other people's shared personal contact book when I
click on the "To" button when sending an email. I have access to their
contacts when I am in my contacts folder. I do not want to add their
contacts to my list, I just need the option to see their list when creating a
new email. Thank you so much for your time.

Accessing other users contacts
 

thanks again for your help Sue and just to satisfy curiosity, I have removed
the existing profile and started again with a new profile but alas, I am
still having exactly the same problem. What I can see is that if in step 6,
I use the other users profile, I can see both contacts in the contacts list
but still not in the address book. If I use my own profile, although I can
"open" other contacts, it does not display the other users contact list under
"other contacts"

There must be more to this as I am following your instruction to the T.
Maybe if you can point me to a more in depth explanation of what your
instructions are actually trying to do then maybe I can work it our for
myself ??? Any other help would be much appreciated and it is becoming
crucial that I try to resolve this issue.

"Sue Mosher [MVP-Outlook]" wrote:

I would suggest that you start over with a new profile that logs directly into the other user's mailbox.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"NikiB" wrote in message ...
Sorry Sue but I have double checked and had one of my colleagues check and
neither of us can get both contact lists to appear at the same time from my
own mail profile. Only one of the contacts appears in the "My Contacts" box
and only one is selectable when choosing the address book options for
resolving addresses (i.e. specify order of lists to search).


"Sue Mosher [MVP-Outlook]" wrote:

If you don't see them, then you most likely skipped a step.


"Miss Furrypenny" Miss wrote in message ...
I have exactly the same problem - I have followed the steps your outlined but
I still don't see the "shared" contacts when I stelect the "to" button when
composing a new mail message - I am using outlook 2003 - any additional help
would be much appreciated


"Sue Mosher [MVP-Outlook]" skrev:

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode.

Note that Outlook 2007 does not support this procedure.

"Becca" wrote in message ...
I need to be able to see other people's shared personal contact book when I
click on the "To" button when sending an email. I have access to their
contacts when I am in my contacts folder. I do not want to add their
contacts to my list, I just need the option to see their list when creating a
new email. Thank you so much for your time.

Accessing other users contacts
 

The step that I find most people have trouble with is #4. You should be working with just one profile, the same profile, throughout the process. In Step 4, you change the primary mailbox of the profile from the other person's mailbox to your own.

I'm not sure what version of Outlook you're using. Did you note that this functionality is not available in Outlook 2007?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"NikiB" wrote in message ...
thanks again for your help Sue and just to satisfy curiosity, I have removed
the existing profile and started again with a new profile but alas, I am
still having exactly the same problem. What I can see is that if in step 6,
I use the other users profile, I can see both contacts in the contacts list
but still not in the address book. If I use my own profile, although I can
"open" other contacts, it does not display the other users contact list under
"other contacts"

There must be more to this as I am following your instruction to the T.
Maybe if you can point me to a more in depth explanation of what your
instructions are actually trying to do then maybe I can work it our for
myself ??? Any other help would be much appreciated and it is becoming
crucial that I try to resolve this issue.

"Sue Mosher [MVP-Outlook]" wrote:

I would suggest that you start over with a new profile that logs directly into the other user's mailbox.

"NikiB" wrote in message ...
Sorry Sue but I have double checked and had one of my colleagues check and
neither of us can get both contact lists to appear at the same time from my
own mail profile. Only one of the contacts appears in the "My Contacts" box
and only one is selectable when choosing the address book options for
resolving addresses (i.e. specify order of lists to search).


"Sue Mosher [MVP-Outlook]" wrote:

If you don't see them, then you most likely skipped a step.


"Miss Furrypenny" Miss wrote in message ...
I have exactly the same problem - I have followed the steps your outlined but
I still don't see the "shared" contacts when I stelect the "to" button when
composing a new mail message - I am using outlook 2003 - any additional help
would be much appreciated


"Sue Mosher [MVP-Outlook]" skrev:

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode.

Note that Outlook 2007 does not support this procedure.

"Becca" wrote in message ...
I need to be able to see other people's shared personal contact book when I
click on the "To" button when sending an email. I have access to their
contacts when I am in my contacts folder. I do not want to add their
contacts to my list, I just need the option to see their list when creating a
new email. Thank you so much for your time.