Hello!

I need to know:

1. What function does the "Display as" field have? Someone mentioned in
an earlier post that it is of little consequence. What is this field for
then? I thought it was the field that "displays" to the sender their name as
indicated in that field, when you use their email address. Is that incorrect?

2. If this field is not the one that does this - how do I send an email to
a person, so that when they receive the email - only their "name" is showing
in the "To" field. I know this can be done because I've received emails both
ways - with my name and email address, email only, or just name. How do you
set this?

Many thanks!

Whyvon wrote:

I need to know:

1. What function does the "Display as" field have? Someone
mentioned in an earlier post that it is of little consequence. What
is this field for then? I thought it was the field that "displays" to
the sender their name as indicated in that field, when you use their
email address. Is that incorrect?

It's a convenience for the sender. It displays exactly what the sender
wants to see for that contact to make it easier to remember who the contact
is.

2. If this field is not the one that does this - how do I send an
email to a person, so that when they receive the email - only their
"name" is showing in the "To" field. I know this can be done because
I've received emails both ways - with my name and email address,
email only, or just name. How do you set this?

The Display As field will also appear in the To field of the recipient.
Outook will transmit a To field of

"Display name" address

which should be displayed by the recipient's mail client either as shown or
as simply "Display name".
--
Brian Tillman

Thank you!

Regarding #2 - what determines whether the "TO" field is displayed by the
recipient's mail client as "Display name" address or as simply "Display
name"?

Can we (the sender) decide this?

I want the Sender to see "Display Name" ONLY when they receive the message
in the "TO" field.

Or is this a function of the recipient's mail client?

Many thanks!!!

"Brian Tillman" wrote:

Whyvon wrote:

I need to know:

1. What function does the "Display as" field have? Someone
mentioned in an earlier post that it is of little consequence. What
is this field for then? I thought it was the field that "displays" to
the sender their name as indicated in that field, when you use their
email address. Is that incorrect?

It's a convenience for the sender. It displays exactly what the sender
wants to see for that contact to make it easier to remember who the contact
is.

2. If this field is not the one that does this - how do I send an
email to a person, so that when they receive the email - only their
"name" is showing in the "To" field. I know this can be done because
I've received emails both ways - with my name and email address,
email only, or just name. How do you set this?

The Display As field will also appear in the To field of the recipient.
Outook will transmit a To field of

"Display name" address

which should be displayed by the recipient's mail client either as shown or
as simply "Display name".
--
Brian Tillman

Whyvon wrote:

Regarding #2 - what determines whether the "TO" field is displayed by
the recipient's mail client as "Display name" address or as simply
"Display name"?

The recipient's client determines this. You have no control over it.
--
Brian Tillman

You can edit the Display as field in each contact by opening each one, or by
using Phone List and editing directly on each cell of that column, which you
probably need to add to that particular view.
--
Cheers,
Alphonse


"Whyvon" wrote in message
...
Thank you!

Regarding #2 - what determines whether the "TO" field is displayed by the
recipient's mail client as "Display name" address or as simply "Display
name"?

Can we (the sender) decide this?

I want the Sender to see "Display Name" ONLY when they receive the message
in the "TO" field.

Or is this a function of the recipient's mail client?

Many thanks!!!

"Brian Tillman" wrote:

Whyvon wrote:

I need to know:

1. What function does the "Display as" field have? Someone
mentioned in an earlier post that it is of little consequence. What
is this field for then? I thought it was the field that "displays" to
the sender their name as indicated in that field, when you use their
email address. Is that incorrect?

It's a convenience for the sender. It displays exactly what the sender
wants to see for that contact to make it easier to remember who the
contact
is.

2. If this field is not the one that does this - how do I send an
email to a person, so that when they receive the email - only their
"name" is showing in the "To" field. I know this can be done because
I've received emails both ways - with my name and email address,
email only, or just name. How do you set this?

The Display As field will also appear in the To field of the recipient.
Outook will transmit a To field of

"Display name" address

which should be displayed by the recipient's mail client either as shown
or
as simply "Display name".
--
Brian Tillman

Thank you Brian! This is very enlightening information - in light of the
fact that I've read so many threads from folks who are disappointed that the
"Display As" field cannot be universally changed to reflect "Name Only".

What does it matter then - if we have no control over what the Recipient
receives - based on their email client?

Is that what you are saying? That regardless of what is in the "Display as"
field - what the recipient sees is based on how their email client provides
it?

This is amazing to me.

So let me ask you this:

My client seems to feel that when I exported her list to excel and imported
it back into Outlook - that we lost her "Display as" field - which used to be
"name" only but is now "name and email".

She doesn't want her recipients to receive an email with the email address
in it. But she has not control over that - right?

Thanks for clarification. This is just very strange to me.

"Whyvon" wrote in message
...
Thank you!

Regarding #2 - what determines whether the "TO" field is displayed by the
recipient's mail client as "Display name" address or as simply "Display
name"?

Can we (the sender) decide this?

I want the Sender to see "Display Name" ONLY when they receive the message
in the "TO" field.

Or is this a function of the recipient's mail client?

Many thanks!!!

"Brian Tillman" wrote:

Whyvon wrote:

I need to know:

1. What function does the "Display as" field have? Someone
mentioned in an earlier post that it is of little consequence. What
is this field for then? I thought it was the field that "displays" to
the sender their name as indicated in that field, when you use their
email address. Is that incorrect?

It's a convenience for the sender. It displays exactly what the sender
wants to see for that contact to make it easier to remember who the
contact
is.

2. If this field is not the one that does this - how do I send an
email to a person, so that when they receive the email - only their
"name" is showing in the "To" field. I know this can be done because
I've received emails both ways - with my name and email address,
email only, or just name. How do you set this?

The Display As field will also appear in the To field of the recipient.
Outook will transmit a To field of

"Display name" address

which should be displayed by the recipient's mail client either as shown
or
as simply "Display name".
--
Brian Tillman

Whyvon wrote:

Is that what you are saying? That regardless of what is in the
"Display as" field - what the recipient sees is based on how their
email client provides it?

It's based IN PART on the recipient's client. Most clients I've used will
show only the Display As value, unless the recipient displays the properties
of the entities in the recipient field.

My client seems to feel that when I exported her list to excel and
imported
it back into Outlook - that we lost her "Display as" field - which used to
be
"name" only but is now "name and email".

Exporting and importing will often result in the loss or resetting of fields
such as Display As. That's why export/import should be avoided when
transferring data from one Outlook to another Outlook.

If she needs to change the Display As field on a wholesale basis, this tool
could be of use:
http://www.outlook-stuff.com/compone...id,1/Itemid,2/

She doesn't want her recipients to receive an email with the email address
in it. But she has not control over that - right?

She can certainly try and in most cases, it should work.
--
Brian Tillman