Outlook 2007
 

I am importing a list from Access and within that list are some contacts that
have been flagged. When I import, how can I segregate the 2 lists into
Outlook? I do have someone that can modify the access side.

Outlook 2007
 

Chrisanne wrote:

I am importing a list from Access and within that list are some
contacts that have been flagged. When I import, how can I segregate
the 2 lists into Outlook? I do have someone that can modify the
access side.

In what manner do you want them segregated?
--
Brian Tillman [MVP-Outlook]

Outlook 2007
 

Thanks for responding.

My list is imported from Access containing employees and clients. I can
flag either of them, or both, in Access.

I need to be able to mass email my employees only without individual
selection.

How can I do this?





"Brian Tillman" wrote:

Chrisanne wrote:

I am importing a list from Access and within that list are some
contacts that have been flagged. When I import, how can I segregate
the 2 lists into Outlook? I do have someone that can modify the
access side.

In what manner do you want them segregated?
--
Brian Tillman [MVP-Outlook]

Outlook 2007
 

Chrisanne wrote:

My list is imported from Access containing employees and clients. I
can flag either of them, or both, in Access.

I need to be able to mass email my employees only without individual
selection.

Is it possible to move one of those collections to another DB so you can
import only one collection at a time? If so, you can import the first
collection, assign an appropriate category to it, then import the second
collection, assigning it a different category after the import.
--
Brian Tillman [MVP-Outlook]

Outlook 2007
 

Chrisanne wrote:

We can segregate the list and import each. How do we assign
categories during the import process after they are imported into
contacts?

You assign the categories within Outlook after the import.
--
Brian Tillman [MVP-Outlook]

Outlook 2007
 

"Brian Tillman" wrote:

Chrisanne wrote:

My list is imported from Access containing employees and clients. I
can flag either of them, or both, in Access.

I need to be able to mass email my employees only without individual
selection.

Is it possible to move one of those collections to another DB so you can
import only one collection at a time? If so, you can import the first
collection, assign an appropriate category to it, then import the second
collection, assigning it a different category after the import.
--
Brian Tillman [MVP-Outlook]


Brian,

We can segregate the list and import each. How do we assign categories
during the import process after they are imported into contacts?

Outlook 2007
 

"Brian Tillman" wrote:

Chrisanne wrote:

We can segregate the list and import each. How do we assign
categories during the import process after they are imported into
contacts?

You assign the categories within Outlook after the import.
--
Brian Tillman [MVP-Outlook]

That is the problem....I have no clue how to do that. I have tried every
help option I could find and have found nothing and no one to help me.

Chrisanne

Outlook 2007
 

Chrisanne wrote:

That is the problem....I have no clue how to do that. I have tried
every help option I could find and have found nothing and no one to
help me.

Right-click one of the imported items and choose Categories. Assign the
category you want. Display the data in the By Category view, select the
other items you imported, then drag the selection to the category you just
created.
--
Brian Tillman [MVP-Outlook]

Outlook 2007
 

"Brian Tillman" wrote:

Chrisanne wrote:

That is the problem....I have no clue how to do that. I have tried
every help option I could find and have found nothing and no one to
help me.

Right-click one of the imported items and choose Categories. Assign the
category you want. Display the data in the By Category view, select the
other items you imported, then drag the selection to the category you just
created.
--
Brian Tillman [MVP-Outlook]

I want to be reassured that once we do this, these email addresses will remain after I export at the end of each day. I have these email addresses in Access and at the end of each day we export to Outlook to keep our information current. We did not have this kind of problem until upgrading to Outlook 07 and Vista. I cannot possibly be the only one that needs two distinct email listings in Outlook. I have one list that has over a 1000 (clients) and another list with about 105 (employees).