Outlook 2007 - How can create distribution list with sorted contacts?
 

Running Outlook 2007 SP2.

I need to create a distribution list. When I go to create a
distribution list and click SELECT MEMBERS I see the list of all my
contacts, but I only need to select about 500 out of the 6000 contacts.
I only want to select the ones that have a certain Industry field and
University field. I cannot seem to find an option to sort contacts
while selecting members for the distribution list?

Any ideas?


--
dapopa9
http://forums.slipstick.com

Outlook 2007 - How can create distribution list with sorted contacts?
 

"dapopa9" dapopa9.3yd1hm@invalid wrote in message
news:dapopa9.3yd1hm@invalid...

Running Outlook 2007 SP2.

I need to create a distribution list. When I go to create a
distribution list and click SELECT MEMBERS I see the list of all my
contacts, but I only need to select about 500 out of the 6000 contacts.
I only want to select the ones that have a certain Industry field and
University field. I cannot seem to find an option to sort contacts
while selecting members for the distribution list?

Any ideas?


Yes. Don't use a D/L for that sort of number.
Use Categories instead. Much easier to administer.

Outlook 2007 - How can create distribution list with sorted contacts?
 

Well I'm not sure how Categories would help me send emails to those
hundreds of people? Can you explain?

Also, all the information is already entered for those hundreds of
contacts....would I have to re-enter all of that information from the
fields into categories?

thanks for your help!
Clint




Gordon;71905 Wrote:
"dapopa9" dapopa9.3yd1hm@invalid wrote in message
news:dapopa9.3yd1hm@invalid...



Yes. Don't use a D/L for that sort of number.
Use Categories instead. Much easier to administer.


--
dapopa9
http://forums.slipstick.com

Outlook 2007 - How can create distribution list with sorted contacts?
 

"dapopa9" dapopa9.3yd2na@invalid wrote in message
news:dapopa9.3yd2na@invalid...

Well I'm not sure how Categories would help me send emails to those
hundreds of people? Can you explain?


Yes - view Contacts by Category, highlight the Category and do
Actions-Create-Message to Contact or Tools-Mail Merge


Also, all the information is already entered for those hundreds of
contacts....would I have to re-enter all of that information from the
fields into categories?



No. All Categories does is to add a "sorting" index to each Contact.
And you can add a Category to all your 500 contacts at once - select all the
contacts, right-click and choose Categorize...

See here for more info:
http://www.slipstick.com/outlook/olcat.asp