Sharing Contacts between Outlook 2007 and Outlook 2003
 

Our company uses Exchange and a mixed group of Outlook 2003 and Outlook 2007
users.

How can I share a Contacts folder that is not my main Contacts folder?

If I create a subfolder and send a Share Invitation to an Outlook 2003 user
they are unable to open the Contacts folder regardless of what permissions I
provide them (even Owner persmissions). They can see the folder but cannot
see the contacts. See KB:
http://support.microsoft.com/default...b/237825/en-us

We followed the instructions to no avail.

So then I tried to create a shared contacts folder in Windows Sharepoint
Services 2.0. Well, it seems that I am unable to import contact into WSS
2.0. I can link to the contacts folder but I would have to enter all of the
contacts manually.

So, my question is: What is the best way to share a contact list between
Outlook 2007 and Outlook 2003 users? A list where either type of user can
view, add, modify etc.

Sharing Contacts between Outlook 2007 and Outlook 2003
 

Outlook 2003 users cannot take advantage of the easier sharing mechanism in
Outlook 2003. They will need to add your mailbox to their profile as a
secondary mailbox, as described in the KB article. And as the KB article
says, this means that you need to grant Folder Visible permission to the
mailbox root. What the article fails to say is that you also must grant
Folder Visible permissionto your Contacts folder and to any folders in the
hierarchy between the Contacts folder and the subfolder. That's in addition
to the permissions you've already granted on the subfolder itself.
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Nick" wrote in message
...
Our company uses Exchange and a mixed group of Outlook 2003 and Outlook
2007
users.

How can I share a Contacts folder that is not my main Contacts folder?

If I create a subfolder and send a Share Invitation to an Outlook 2003
user
they are unable to open the Contacts folder regardless of what permissions
I
provide them (even Owner persmissions). They can see the folder but
cannot
see the contacts. See KB:
http://support.microsoft.com/default...b/237825/en-us

We followed the instructions to no avail.

So then I tried to create a shared contacts folder in Windows Sharepoint
Services 2.0. Well, it seems that I am unable to import contact into WSS
2.0. I can link to the contacts folder but I would have to enter all of
the
contacts manually.

So, my question is: What is the best way to share a contact list between
Outlook 2007 and Outlook 2003 users? A list where either type of user can
view, add, modify etc.

Sharing Contacts between Outlook 2007 and Outlook 2003
 

I meant, of course, "the easier sharing mechanism in Outlook 2007."

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Sue Mosher [MVP]" wrote in message
...
Outlook 2003 users cannot take advantage of the easier sharing mechanism
in Outlook 2003. They will need to add your mailbox to their profile as a
secondary mailbox, as described in the KB article. And as the KB article
says, this means that you need to grant Folder Visible permission to the
mailbox root. What the article fails to say is that you also must grant
Folder Visible permissionto your Contacts folder and to any folders in the
hierarchy between the Contacts folder and the subfolder. That's in
addition to the permissions you've already granted on the subfolder
itself.


"Nick" wrote in message
...
Our company uses Exchange and a mixed group of Outlook 2003 and Outlook
2007
users.

How can I share a Contacts folder that is not my main Contacts folder?

If I create a subfolder and send a Share Invitation to an Outlook 2003
user
they are unable to open the Contacts folder regardless of what
permissions I
provide them (even Owner persmissions). They can see the folder but
cannot
see the contacts. See KB:
http://support.microsoft.com/default...b/237825/en-us

We followed the instructions to no avail.

So then I tried to create a shared contacts folder in Windows Sharepoint
Services 2.0. Well, it seems that I am unable to import contact into WSS
2.0. I can link to the contacts folder but I would have to enter all of
the
contacts manually.

So, my question is: What is the best way to share a contact list between
Outlook 2007 and Outlook 2003 users? A list where either type of user
can
view, add, modify etc.

Sharing Contacts between Outlook 2007 and Outlook 2003
 

Thanks for your quick response. That's an amazing shortcoming.

So, if I create a new root Contacts folder with a different name, how do I
"mark" it as my main Outlook Address Book. I guess it might be easier to
move all of my contacts to another folder named "Other Contacts", leave the
contacts I want to share in "Contacts" and then share it. Does that make
sense?

How about the Sharepoint Services angle. is there no work-around there?

Nick

"Sue Mosher [MVP]" wrote:

I meant, of course, "the easier sharing mechanism in Outlook 2007."

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Sue Mosher [MVP]" wrote in message
...
Outlook 2003 users cannot take advantage of the easier sharing mechanism
in Outlook 2003. They will need to add your mailbox to their profile as a
secondary mailbox, as described in the KB article. And as the KB article
says, this means that you need to grant Folder Visible permission to the
mailbox root. What the article fails to say is that you also must grant
Folder Visible permissionto your Contacts folder and to any folders in the
hierarchy between the Contacts folder and the subfolder. That's in
addition to the permissions you've already granted on the subfolder
itself.


"Nick" wrote in message
...
Our company uses Exchange and a mixed group of Outlook 2003 and Outlook
2007
users.

How can I share a Contacts folder that is not my main Contacts folder?

If I create a subfolder and send a Share Invitation to an Outlook 2003
user
they are unable to open the Contacts folder regardless of what
permissions I
provide them (even Owner persmissions). They can see the folder but
cannot
see the contacts. See KB:
http://support.microsoft.com/default...b/237825/en-us

We followed the instructions to no avail.

So then I tried to create a shared contacts folder in Windows Sharepoint
Services 2.0. Well, it seems that I am unable to import contact into WSS
2.0. I can link to the contacts folder but I would have to enter all of
the
contacts manually.

So, my question is: What is the best way to share a contact list between
Outlook 2007 and Outlook 2003 users? A list where either type of user
can
view, add, modify etc.




.

Sharing Contacts between Outlook 2007 and Outlook 2003
 

Sorry, but I don't know what you mean by "a new root Contacts folder."

The procedure for adding a contacts folder to the address book is the same
for any such folder: On the folder's Properties dialog, switch to the
Outlook Address Book tab, and check the box there.

You're thinking about Sharepoint as a workaround for what?
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Nick" wrote in message
...
Thanks for your quick response. That's an amazing shortcoming.

So, if I create a new root Contacts folder with a different name, how do I
"mark" it as my main Outlook Address Book. I guess it might be easier to
move all of my contacts to another folder named "Other Contacts", leave
the
contacts I want to share in "Contacts" and then share it. Does that make
sense?

How about the Sharepoint Services angle. is there no work-around there?

Nick

"Sue Mosher [MVP]" wrote:

I meant, of course, "the easier sharing mechanism in Outlook 2007."

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Sue Mosher [MVP]" wrote in message
...
Outlook 2003 users cannot take advantage of the easier sharing
mechanism
in Outlook 2003. They will need to add your mailbox to their profile as
a
secondary mailbox, as described in the KB article. And as the KB
article
says, this means that you need to grant Folder Visible permission to
the
mailbox root. What the article fails to say is that you also must grant
Folder Visible permissionto your Contacts folder and to any folders in
the
hierarchy between the Contacts folder and the subfolder. That's in
addition to the permissions you've already granted on the subfolder
itself.


"Nick" wrote in message
...
Our company uses Exchange and a mixed group of Outlook 2003 and
Outlook
2007
users.

How can I share a Contacts folder that is not my main Contacts folder?

If I create a subfolder and send a Share Invitation to an Outlook 2003
user
they are unable to open the Contacts folder regardless of what
permissions I
provide them (even Owner persmissions). They can see the folder but
cannot
see the contacts. See KB:
http://support.microsoft.com/default...b/237825/en-us

We followed the instructions to no avail.

So then I tried to create a shared contacts folder in Windows
Sharepoint
Services 2.0. Well, it seems that I am unable to import contact into
WSS
2.0. I can link to the contacts folder but I would have to enter all
of
the
contacts manually.

So, my question is: What is the best way to share a contact list
between
Outlook 2007 and Outlook 2003 users? A list where either type of user
can
view, add, modify etc.




.

Sharing Contacts between Outlook 2007 and Outlook 2003
 

Make the sharepoint library, link it to outlook. Copy (or move) the contacts
you want to share to it.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

"Nick" wrote in message
...
Thanks for your quick response. That's an amazing shortcoming.

So, if I create a new root Contacts folder with a different name, how do I
"mark" it as my main Outlook Address Book. I guess it might be easier to
move all of my contacts to another folder named "Other Contacts", leave
the
contacts I want to share in "Contacts" and then share it. Does that make
sense?

How about the Sharepoint Services angle. is there no work-around there?

Nick

"Sue Mosher [MVP]" wrote:

I meant, of course, "the easier sharing mechanism in Outlook 2007."

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Sue Mosher [MVP]" wrote in message
...
Outlook 2003 users cannot take advantage of the easier sharing
mechanism
in Outlook 2003. They will need to add your mailbox to their profile as
a
secondary mailbox, as described in the KB article. And as the KB
article
says, this means that you need to grant Folder Visible permission to
the
mailbox root. What the article fails to say is that you also must grant
Folder Visible permissionto your Contacts folder and to any folders in
the
hierarchy between the Contacts folder and the subfolder. That's in
addition to the permissions you've already granted on the subfolder
itself.


"Nick" wrote in message
...
Our company uses Exchange and a mixed group of Outlook 2003 and
Outlook
2007
users.

How can I share a Contacts folder that is not my main Contacts folder?

If I create a subfolder and send a Share Invitation to an Outlook 2003
user
they are unable to open the Contacts folder regardless of what
permissions I
provide them (even Owner persmissions). They can see the folder but
cannot
see the contacts. See KB:
http://support.microsoft.com/default...b/237825/en-us

We followed the instructions to no avail.

So then I tried to create a shared contacts folder in Windows
Sharepoint
Services 2.0. Well, it seems that I am unable to import contact into
WSS
2.0. I can link to the contacts folder but I would have to enter all
of
the
contacts manually.

So, my question is: What is the best way to share a contact list
between
Outlook 2007 and Outlook 2003 users? A list where either type of user
can
view, add, modify etc.




.

Sharing Contacts between Outlook 2007 and Outlook 2003
 

Dian, I am using WSS 2.0 with Outlook 2007. It is impossible to import
contacts. You can link the folder but not import. See
http://support.microsoft.com/kb/919551

Any other ideas?

And when I say "Root" contacts folder I just mean a new Contacts folder that
is at the same level as the default Contacts folder..meaning not a sub-folder
of Contacts.

Thanks,

Nick


"Diane Poremsky [MVP]" wrote:

Make the sharepoint library, link it to outlook. Copy (or move) the contacts
you want to share to it.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

"Nick" wrote in message
...
Thanks for your quick response. That's an amazing shortcoming.

So, if I create a new root Contacts folder with a different name, how do I
"mark" it as my main Outlook Address Book. I guess it might be easier to
move all of my contacts to another folder named "Other Contacts", leave
the
contacts I want to share in "Contacts" and then share it. Does that make
sense?

How about the Sharepoint Services angle. is there no work-around there?

Nick

"Sue Mosher [MVP]" wrote:

I meant, of course, "the easier sharing mechanism in Outlook 2007."

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Sue Mosher [MVP]" wrote in message
...
Outlook 2003 users cannot take advantage of the easier sharing
mechanism
in Outlook 2003. They will need to add your mailbox to their profile as
a
secondary mailbox, as described in the KB article. And as the KB
article
says, this means that you need to grant Folder Visible permission to
the
mailbox root. What the article fails to say is that you also must grant
Folder Visible permissionto your Contacts folder and to any folders in
the
hierarchy between the Contacts folder and the subfolder. That's in
addition to the permissions you've already granted on the subfolder
itself.


"Nick" wrote in message
...
Our company uses Exchange and a mixed group of Outlook 2003 and
Outlook
2007
users.

How can I share a Contacts folder that is not my main Contacts folder?

If I create a subfolder and send a Share Invitation to an Outlook 2003
user
they are unable to open the Contacts folder regardless of what
permissions I
provide them (even Owner persmissions). They can see the folder but
cannot
see the contacts. See KB:
http://support.microsoft.com/default...b/237825/en-us

We followed the instructions to no avail.

So then I tried to create a shared contacts folder in Windows
Sharepoint
Services 2.0. Well, it seems that I am unable to import contact into
WSS
2.0. I can link to the contacts folder but I would have to enter all
of
the
contacts manually.

So, my question is: What is the best way to share a contact list
between
Outlook 2007 and Outlook 2003 users? A list where either type of user
can
view, add, modify etc.




.

Sharing Contacts between Outlook 2007 and Outlook 2003
 

I don't see anything in Diane's suggestion about importing. Did you try her
solution -- link the folder, then copy or move the contacts into it? You
will need to do that from an Outlook 2007 machine, because Outlook 2003
can't create contacts in a Sharepoint proxy folder (which might negate it as
a solution for you).

And did you try the approach I suggested, which has been used for years, up
until Outlook 2007 made sharing easier?

And what about an Exchange public folder with appropriate permissions?
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Nick" wrote in message
...
Dian, I am using WSS 2.0 with Outlook 2007. It is impossible to import
contacts. You can link the folder but not import. See
http://support.microsoft.com/kb/919551

Any other ideas?

And when I say "Root" contacts folder I just mean a new Contacts folder
that
is at the same level as the default Contacts folder..meaning not a
sub-folder
of Contacts.

"Diane Poremsky [MVP]" wrote:

Make the sharepoint library, link it to outlook. Copy (or move) the
contacts
you want to share to it.


"Nick" wrote in message
...
Thanks for your quick response. That's an amazing shortcoming.

So, if I create a new root Contacts folder with a different name, how
do I
"mark" it as my main Outlook Address Book. I guess it might be easier
to
move all of my contacts to another folder named "Other Contacts", leave
the
contacts I want to share in "Contacts" and then share it. Does that
make
sense?

How about the Sharepoint Services angle. is there no work-around
there?

Nick

"Sue Mosher [MVP]" wrote:

I meant, of course, "the easier sharing mechanism in Outlook 2007."

"Sue Mosher [MVP]" wrote in message
...
Outlook 2003 users cannot take advantage of the easier sharing
mechanism
in Outlook 2003. They will need to add your mailbox to their profile
as
a
secondary mailbox, as described in the KB article. And as the KB
article
says, this means that you need to grant Folder Visible permission to
the
mailbox root. What the article fails to say is that you also must
grant
Folder Visible permissionto your Contacts folder and to any folders
in
the
hierarchy between the Contacts folder and the subfolder. That's in
addition to the permissions you've already granted on the subfolder
itself.


"Nick" wrote in message
...
Our company uses Exchange and a mixed group of Outlook 2003 and
Outlook
2007
users.

How can I share a Contacts folder that is not my main Contacts
folder?

If I create a subfolder and send a Share Invitation to an Outlook
2003
user
they are unable to open the Contacts folder regardless of what
permissions I
provide them (even Owner persmissions). They can see the folder
but
cannot
see the contacts. See KB:
http://support.microsoft.com/default...b/237825/en-us

We followed the instructions to no avail.

So then I tried to create a shared contacts folder in Windows
Sharepoint
Services 2.0. Well, it seems that I am unable to import contact
into
WSS
2.0. I can link to the contacts folder but I would have to enter
all
of
the
contacts manually.

So, my question is: What is the best way to share a contact list
between
Outlook 2007 and Outlook 2003 users? A list where either type of
user
can
view, add, modify etc.

Sharing Contacts between Outlook 2007 and Outlook 2003
 

You need to link the folder and copy the contacts to the linked sharepoint
folder.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

"Nick" wrote in message
...
Dian, I am using WSS 2.0 with Outlook 2007. It is impossible to import
contacts. You can link the folder but not import. See
http://support.microsoft.com/kb/919551

Any other ideas?

And when I say "Root" contacts folder I just mean a new Contacts folder
that
is at the same level as the default Contacts folder..meaning not a
sub-folder
of Contacts.

Thanks,

Nick


"Diane Poremsky [MVP]" wrote:

Make the sharepoint library, link it to outlook. Copy (or move) the
contacts
you want to share to it.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

"Nick" wrote in message
...
Thanks for your quick response. That's an amazing shortcoming.

So, if I create a new root Contacts folder with a different name, how
do I
"mark" it as my main Outlook Address Book. I guess it might be easier
to
move all of my contacts to another folder named "Other Contacts", leave
the
contacts I want to share in "Contacts" and then share it. Does that
make
sense?

How about the Sharepoint Services angle. is there no work-around
there?

Nick

"Sue Mosher [MVP]" wrote:

I meant, of course, "the easier sharing mechanism in Outlook 2007."

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Sue Mosher [MVP]" wrote in message
...
Outlook 2003 users cannot take advantage of the easier sharing
mechanism
in Outlook 2003. They will need to add your mailbox to their profile
as
a
secondary mailbox, as described in the KB article. And as the KB
article
says, this means that you need to grant Folder Visible permission to
the
mailbox root. What the article fails to say is that you also must
grant
Folder Visible permissionto your Contacts folder and to any folders
in
the
hierarchy between the Contacts folder and the subfolder. That's in
addition to the permissions you've already granted on the subfolder
itself.


"Nick" wrote in message
...
Our company uses Exchange and a mixed group of Outlook 2003 and
Outlook
2007
users.

How can I share a Contacts folder that is not my main Contacts
folder?

If I create a subfolder and send a Share Invitation to an Outlook
2003
user
they are unable to open the Contacts folder regardless of what
permissions I
provide them (even Owner persmissions). They can see the folder
but
cannot
see the contacts. See KB:
http://support.microsoft.com/default...b/237825/en-us

We followed the instructions to no avail.

So then I tried to create a shared contacts folder in Windows
Sharepoint
Services 2.0. Well, it seems that I am unable to import contact
into
WSS
2.0. I can link to the contacts folder but I would have to enter
all
of
the
contacts manually.

So, my question is: What is the best way to share a contact list
between
Outlook 2007 and Outlook 2003 users? A list where either type of
user
can
view, add, modify etc.




.

Sharing Contacts between Outlook 2007 and Outlook 2003
 

I appreciate all of this help. The Sharepoint Linked folder appears in
Outlook but it seems to be read only as I am unable to copy contacts into it.
I can only view what I have added to the Sharepoint Contacts folder from
within Sharepoint.

I will also try the other suggestions again.

Thanks,

Nick

"Diane Poremsky [MVP]" wrote:

You need to link the folder and copy the contacts to the linked sharepoint
folder.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

"Nick" wrote in message
...
Dian, I am using WSS 2.0 with Outlook 2007. It is impossible to import
contacts. You can link the folder but not import. See
http://support.microsoft.com/kb/919551

Any other ideas?

And when I say "Root" contacts folder I just mean a new Contacts folder
that
is at the same level as the default Contacts folder..meaning not a
sub-folder
of Contacts.

Thanks,

Nick


"Diane Poremsky [MVP]" wrote:

Make the sharepoint library, link it to outlook. Copy (or move) the
contacts
you want to share to it.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


Do you keep Outlook open 24/7? Vote in our poll:
http://forums.slipstick.com/showthread.php?t=22205

"Nick" wrote in message
...
Thanks for your quick response. That's an amazing shortcoming.

So, if I create a new root Contacts folder with a different name, how
do I
"mark" it as my main Outlook Address Book. I guess it might be easier
to
move all of my contacts to another folder named "Other Contacts", leave
the
contacts I want to share in "Contacts" and then share it. Does that
make
sense?

How about the Sharepoint Services angle. is there no work-around
there?

Nick

"Sue Mosher [MVP]" wrote:

I meant, of course, "the easier sharing mechanism in Outlook 2007."

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54


"Sue Mosher [MVP]" wrote in message
...
Outlook 2003 users cannot take advantage of the easier sharing
mechanism
in Outlook 2003. They will need to add your mailbox to their profile
as
a
secondary mailbox, as described in the KB article. And as the KB
article
says, this means that you need to grant Folder Visible permission to
the
mailbox root. What the article fails to say is that you also must
grant
Folder Visible permissionto your Contacts folder and to any folders
in
the
hierarchy between the Contacts folder and the subfolder. That's in
addition to the permissions you've already granted on the subfolder
itself.


"Nick" wrote in message
...
Our company uses Exchange and a mixed group of Outlook 2003 and
Outlook
2007
users.

How can I share a Contacts folder that is not my main Contacts
folder?

If I create a subfolder and send a Share Invitation to an Outlook
2003
user
they are unable to open the Contacts folder regardless of what
permissions I
provide them (even Owner persmissions). They can see the folder
but
cannot
see the contacts. See KB:
http://support.microsoft.com/default...b/237825/en-us

We followed the instructions to no avail.

So then I tried to create a shared contacts folder in Windows
Sharepoint
Services 2.0. Well, it seems that I am unable to import contact
into
WSS
2.0. I can link to the contacts folder but I would have to enter
all
of
the
contacts manually.

So, my question is: What is the best way to share a contact list
between
Outlook 2007 and Outlook 2003 users? A list where either type of
user
can
view, add, modify etc.




.