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#1
May 3rd 06, 12:13 PM
posted to microsoft.public.outlook.calendaring
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restrict meeting requests?
Hi,
I have a senior exec who would like only certain people access to their calendar & free/ busy info. I am planning on setting default views on the calendar to 'None' and add-in select users to view the calendar etc. What I want to make sure is that when a user who doesn't have any permissions tries to see the calendar via a meeting request, they do not see any appointment info. I have tested using the 'private' tickbox with mixed success: If an entry is placed in the calendar and subsequently altered to private, the entry can still be seen. Conversely, if an entry is initially marked as private then changed to open, it is not seen. This is being tested using exch2k , outlook 2k on the exec and outlook97 on the 'barred user'. Any thoughts or suggestions? Cheers 
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#2
May 3rd 06, 01:16 PM
posted to microsoft.public.outlook.calendaring
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restrict meeting requests?
After further testing by decreasing my free/ busy update times, I'm now in
the situation where both entries are marked as private yet I can still see that time is busy. I've set the entry to show as free which is a workaround but I'd like to know if I can get around not doing that. "Rob" wrote: Hi, I have a senior exec who would like only certain people access to their calendar & free/ busy info. I am planning on setting default views on the calendar to 'None' and add-in select users to view the calendar etc. What I want to make sure is that when a user who doesn't have any permissions tries to see the calendar via a meeting request, they do not see any appointment info. I have tested using the 'private' tickbox with mixed success: If an entry is placed in the calendar and subsequently altered to private, the entry can still be seen. Conversely, if an entry is initially marked as private then changed to open, it is not seen. This is being tested using exch2k , outlook 2k on the exec and outlook97 on the 'barred user'. Any thoughts or suggestions? Cheers
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#3
May 3rd 06, 02:19 PM
posted to microsoft.public.outlook.calendaring
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restrict meeting requests?
Free/busy time is reported for *all* items, private and non-private. That's so that the exec doesn't get double-booked for a time slot where a private meeting is already scheduled.
-- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "Rob" wrote in message ... After further testing by decreasing my free/ busy update times, I'm now in the situation where both entries are marked as private yet I can still see that time is busy. I've set the entry to show as free which is a workaround but I'd like to know if I can get around not doing that. "Rob" wrote: Hi, I have a senior exec who would like only certain people access to their calendar & free/ busy info. I am planning on setting default views on the calendar to 'None' and add-in select users to view the calendar etc. What I want to make sure is that when a user who doesn't have any permissions tries to see the calendar via a meeting request, they do not see any appointment info. I have tested using the 'private' tickbox with mixed success: If an entry is placed in the calendar and subsequently altered to private, the entry can still be seen. Conversely, if an entry is initially marked as private then changed to open, it is not seen. This is being tested using exch2k , outlook 2k on the exec and outlook97 on the 'barred user'. Any thoughts or suggestions? Cheers
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#4
May 3rd 06, 02:39 PM
posted to microsoft.public.outlook.calendaring
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restrict meeting requests?
Thanks Sue, I thought this may be the case (after all it is collaboration
software!). I just needed to double check befoer I report back with some workarounds - like i said, the exec wants to see if cerain users cannot see her calendar entries AT ALL. Cheers "Sue Mosher [MVP-Outlook]" wrote: Free/busy time is reported for *all* items, private and non-private. That's so that the exec doesn't get double-booked for a time slot where a private meeting is already scheduled. -- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "Rob" wrote in message ... After further testing by decreasing my free/ busy update times, I'm now in the situation where both entries are marked as private yet I can still see that time is busy. I've set the entry to show as free which is a workaround but I'd like to know if I can get around not doing that. "Rob" wrote: Hi, I have a senior exec who would like only certain people access to their calendar & free/ busy info. I am planning on setting default views on the calendar to 'None' and add-in select users to view the calendar etc. What I want to make sure is that when a user who doesn't have any permissions tries to see the calendar via a meeting request, they do not see any appointment info. I have tested using the 'private' tickbox with mixed success: If an entry is placed in the calendar and subsequently altered to private, the entry can still be seen. Conversely, if an entry is initially marked as private then changed to open, it is not seen. This is being tested using exch2k , outlook 2k on the exec and outlook97 on the 'barred user'. Any thoughts or suggestions? Cheers
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#5
May 3rd 06, 03:30 PM
posted to microsoft.public.outlook.calendaring
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restrict meeting requests?
That's not possible in today's versions, but Outlook 2007 + Exchange 2007 will offer that option as part of more granular free/busy permissions settings. Perfect for the busy, yet secretive exec!
-- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "Rob" wrote in message ... Thanks Sue, I thought this may be the case (after all it is collaboration software!). I just needed to double check befoer I report back with some workarounds - like i said, the exec wants to see if cerain users cannot see her calendar entries AT ALL. Cheers "Sue Mosher [MVP-Outlook]" wrote: Free/busy time is reported for *all* items, private and non-private. That's so that the exec doesn't get double-booked for a time slot where a private meeting is already scheduled. -- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "Rob" wrote in message ... After further testing by decreasing my free/ busy update times, I'm now in the situation where both entries are marked as private yet I can still see that time is busy. I've set the entry to show as free which is a workaround but I'd like to know if I can get around not doing that. "Rob" wrote: Hi, I have a senior exec who would like only certain people access to their calendar & free/ busy info. I am planning on setting default views on the calendar to 'None' and add-in select users to view the calendar etc. What I want to make sure is that when a user who doesn't have any permissions tries to see the calendar via a meeting request, they do not see any appointment info. I have tested using the 'private' tickbox with mixed success: If an entry is placed in the calendar and subsequently altered to private, the entry can still be seen. Conversely, if an entry is initially marked as private then changed to open, it is not seen. This is being tested using exch2k , outlook 2k on the exec and outlook97 on the 'barred user'. Any thoughts or suggestions? Cheers
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#6
May 3rd 06, 03:47 PM
posted to microsoft.public.outlook.calendaring
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restrict meeting requests?
Roll on 2007 - sounds good!
"Sue Mosher [MVP-Outlook]" wrote: That's not possible in today's versions, but Outlook 2007 + Exchange 2007 will offer that option as part of more granular free/busy permissions settings. Perfect for the busy, yet secretive exec! -- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "Rob" wrote in message ... Thanks Sue, I thought this may be the case (after all it is collaboration software!). I just needed to double check befoer I report back with some workarounds - like i said, the exec wants to see if cerain users cannot see her calendar entries AT ALL. Cheers "Sue Mosher [MVP-Outlook]" wrote: Free/busy time is reported for *all* items, private and non-private. That's so that the exec doesn't get double-booked for a time slot where a private meeting is already scheduled. -- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "Rob" wrote in message ... After further testing by decreasing my free/ busy update times, I'm now in the situation where both entries are marked as private yet I can still see that time is busy. I've set the entry to show as free which is a workaround but I'd like to know if I can get around not doing that. "Rob" wrote: Hi, I have a senior exec who would like only certain people access to their calendar & free/ busy info. I am planning on setting default views on the calendar to 'None' and add-in select users to view the calendar etc. What I want to make sure is that when a user who doesn't have any permissions tries to see the calendar via a meeting request, they do not see any appointment info. I have tested using the 'private' tickbox with mixed success: If an entry is placed in the calendar and subsequently altered to private, the entry can still be seen. Conversely, if an entry is initially marked as private then changed to open, it is not seen. This is being tested using exch2k , outlook 2k on the exec and outlook97 on the 'barred user'. Any thoughts or suggestions? Cheers
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