Nikki wrote:

Ok, I get it. That is not normal behavior.

It IS normal behavior.
--
Brian Tillman

thank you...finally the answer to the question!!!! i appreciate it!
so, do you think that an adjustable recurrence series is possible for
microsoft to code? or are we stuck with the way it is now where a recurrence
is really one appt.? maybe no one else has a problem with the way it is...
again, thanks!

"Brian Tillman" wrote:

sfpe wrote:

1)i set up a recurrence
2)as time goes on, sometimes i have to shift one or a few of the
occurances, so i do that, no problem
3)then later on in time, i want to change the end the recurrance
4)problem is that if i make a change of any kind, even changing the
end date of an existing recurrance, it resets all occurances in the
past, even the few i had shifted
5)i need an accurate record of the actual date of each occurance in
the past of that recurrance, but now, the program has moved those few
appointments i had shifted manually within the recurrance back into
the original recurrance schedule.

Then you'll have to make the exceptions separate entries rather than
exceptions to the recurring item. An entry with recurrences is only a
single item in your calendar no matter how many times you may see it on the
calendar. The recurrences are calculated by Outook on the fly. When you
modify the series, you regenerate the entire series, losing all of the
exceptions.
--
Brian Tillman

sfpe wrote:

thank you...finally the answer to the question!!!! i appreciate it!
so, do you think that an adjustable recurrence series is possible for
microsoft to code?

Beats me. I suppose anything is possible to code. However, I personally
don't know anyone who works for Microsoft.

or are we stuck with the way it is now where a
recurrence is really one appt.? maybe no one else has a problem with
the way it is...

I certainly think it would be a good idea for exceptions to remain even when
the series is modified. You can post this as a suggestion using the web
interface or you can write to outwish at microsoft.com (I think that's the
address for Outlook suggestions).
--
Brian Tillman

This thread has been dead for a while but I just got to it. I see Nikki's
point. But what do you do if you set up a recurrence with "no end date" in
the first place, and then change individual occurrences within that
recurrence? If you ever want that recurrence to stop recurring in your
calendar, you can only do that at the price of losing any record of these
previous exceptions. That seems almost bug-like, or at least something that
should be documented with a warning somewhere.

"Brian Tillman" wrote:

sfpe wrote:

thank you...finally the answer to the question!!!! i appreciate it!
so, do you think that an adjustable recurrence series is possible for
microsoft to code?

Beats me. I suppose anything is possible to code. However, I personally
don't know anyone who works for Microsoft.

or are we stuck with the way it is now where a
recurrence is really one appt.? maybe no one else has a problem with
the way it is...

I certainly think it would be a good idea for exceptions to remain even when
the series is modified. You can post this as a suggestion using the web
interface or you can write to outwish at microsoft.com (I think that's the
address for Outlook suggestions).
--
Brian Tillman

Lodgepole wrote:

This thread has been dead for a while but I just got to it. I see
Nikki's point. But what do you do if you set up a recurrence with "no
end date" in the first place, and then change individual occurrences
within that recurrence? If you ever want that recurrence to stop
recurring in your calendar, you can only do that at the price of
losing any record of these previous exceptions.

This is a correct observance.

That seems almost bug-like, or at least something that should be
documented with a
warning somewhere.

Outlook itself warns you that you will lose exceptions when you make a
change that will regenerate the event item (at least it does for me). Is
that not good enough?
--
Brian Tillman

I can't find the warning Brian mentions in Outlook 2003.

"Brian Tillman" wrote:

Lodgepole wrote:

This thread has been dead for a while but I just got to it. I see
Nikki's point. But what do you do if you set up a recurrence with "no
end date" in the first place, and then change individual occurrences
within that recurrence? If you ever want that recurrence to stop
recurring in your calendar, you can only do that at the price of
losing any record of these previous exceptions.

This is a correct observance.

That seems almost bug-like, or at least something that should be
documented with a
warning somewhere.

Outlook itself warns you that you will lose exceptions when you make a
change that will regenerate the event item (at least it does for me). Is
that not good enough?
--
Brian Tillman

Lodgepole wrote:

I can't find the warning Brian mentions in Outlook 2003.

As far as I can tell, there's nothing to "find". I just created a recurring
appointment. then added some exceptions. I I then changed the series in a
way that caused Outlook to have to generate the event over, by changing the
end date of the recurrence. Outlook 2003 pops up the message "Any
exceptions associated with this recurring appointment will be lost. If any
of the exceptions are meetings, the attendees will not be notified. Is this
OK?" Seems fairly clear to me.
--
Brian Tillman

It should pop up when you make the change.

If you need to end the occurrences, export then import it splits it into
individual items.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:


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Subscribe to Exchange Messaging Outlook newsletter:



"Lodgepole" wrote in message
...
I can't find the warning Brian mentions in Outlook 2003.

"Brian Tillman" wrote:

Lodgepole wrote:

This thread has been dead for a while but I just got to it. I see
Nikki's point. But what do you do if you set up a recurrence with "no
end date" in the first place, and then change individual occurrences
within that recurrence? If you ever want that recurrence to stop
recurring in your calendar, you can only do that at the price of
losing any record of these previous exceptions.

This is a correct observance.

That seems almost bug-like, or at least something that should be
documented with a
warning somewhere.

Outlook itself warns you that you will lose exceptions when you make a
change that will regenerate the event item (at least it does for me). Is
that not good enough?
--
Brian Tillman

Is there a way to quickly locate all such exceptions?

"Brian Tillman" wrote:

Lodgepole wrote:

I can't find the warning Brian mentions in Outlook 2003.

As far as I can tell, there's nothing to "find". I just created a recurring
appointment. then added some exceptions. I I then changed the series in a
way that caused Outlook to have to generate the event over, by changing the
end date of the recurrence. Outlook 2003 pops up the message "Any
exceptions associated with this recurring appointment will be lost. If any
of the exceptions are meetings, the attendees will not be notified. Is this
OK?" Seems fairly clear to me.
--
Brian Tillman

If you have never used another calendar programme apart from Outlook I guess
this laborious solution seems OK. Compared to the Palm Calendar Outlook is
very basic and frustrating if you have to deal with the realities of
cancelled meetings and wish to keep a meaningful past history of
appointments. Does anyone know how to encourage Microsoft to listen to
requests to improve the functionality?
--
John M


"Diane Poremsky [MVP]" wrote:

It should pop up when you make the change.

If you need to end the occurrences, export then import it splits it into
individual items.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:


Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:



"Lodgepole" wrote in message
...
I can't find the warning Brian mentions in Outlook 2003.

"Brian Tillman" wrote:

Lodgepole wrote:

This thread has been dead for a while but I just got to it. I see
Nikki's point. But what do you do if you set up a recurrence with "no
end date" in the first place, and then change individual occurrences
within that recurrence? If you ever want that recurrence to stop
recurring in your calendar, you can only do that at the price of
losing any record of these previous exceptions.

This is a correct observance.

That seems almost bug-like, or at least something that should be
documented with a
warning somewhere.

Outlook itself warns you that you will lose exceptions when you make a
change that will regenerate the event item (at least it does for me). Is
that not good enough?
--
Brian Tillman