I am frustrated with the reccurrence function in that when you change
anything about an existing occurrence, it changes even past-dated
recurrences...is there any way around this, such as maybe locking past-dated
material on the calendar?
thank you for your help...

The RECURRENCE function is to make appointments that are
the same. When a change occurs you need to END the
recurring appointment and then start a new recurring appointment
with the new information.

If it is only a 1 time change, but all future meetings will continue
at the same time as originally planned, then you would open
only "This Occurence" not the series and make the change on
that one only.

Nikki Peterson

"sfpe" wrote in message
...
I am frustrated with the reccurrence function in that when you change
anything about an existing occurrence, it changes even past-dated
recurrences...is there any way around this, such as maybe locking
past-dated
material on the calendar?
thank you for your help...

hi nikki-
thank you for your response. i think i wasn't quite clear enough with my
question, so i'll try again:
1)i set up a recurrence
2)as time goes on, sometimes i have to shift one or a few of the occurances,
so i do that, no problem
3)then later on in time, i want to change the end the recurrance
4)problem is that if i make a change of any kind, even changing the end date
of an existing recurrance, it resets all occurances in the past, even the few
i had shifted
5)i need an accurate record of the actual date of each occurance in the past
of that recurrance, but now, the program has moved those few appointments i
had shifted manually within the recurrance back into the original recurrance
schedule.
i hope i got my question clearer this time....thank you for any help you can
be,
sfpe

"Nikki" wrote:

The RECURRENCE function is to make appointments that are
the same. When a change occurs you need to END the
recurring appointment and then start a new recurring appointment
with the new information.

If it is only a 1 time change, but all future meetings will continue
at the same time as originally planned, then you would open
only "This Occurence" not the series and make the change on
that one only.

Nikki Peterson

"sfpe" wrote in message
...
I am frustrated with the reccurrence function in that when you change
anything about an existing occurrence, it changes even past-dated
recurrences...is there any way around this, such as maybe locking
past-dated
material on the calendar?
thank you for your help...

"sfpe" wrote:

hi nikki-
thank you for your response. i think i wasn't quite clear enough with my
question, so i'll try again:
1)i set up a recurrence
2)as time goes on, sometimes i have to shift one or a few of the occurances,
so i do that, no problem
3)then later on in time, i want to change the end the recurrance
4)problem is that if i make a change of any kind, even changing the end date
of an existing recurrance, it resets all occurances in the past, even the few
i had shifted
5)i need an accurate record of the actual date of each occurance in the past
of that recurrance, but now, the program has moved those few appointments i
had shifted manually within the recurrance back into the original recurrance
schedule.
i hope i got my question clearer this time....thank you for any help you can
be,
sfpe

"Nikki" wrote:

The RECURRENCE function is to make appointments that are
the same. When a change occurs you need to END the
recurring appointment and then start a new recurring appointment
with the new information.

If it is only a 1 time change, but all future meetings will continue
at the same time as originally planned, then you would open
only "This Occurence" not the series and make the change on
that one only.

Nikki Peterson

"sfpe" wrote in message
...
I am frustrated with the reccurrence function in that when you change
anything about an existing occurrence, it changes even past-dated
recurrences...is there any way around this, such as maybe locking
past-dated
material on the calendar?
thank you for your help...

"sfpe" wrote:

hi nikki-
thank you for your response. i think i wasn't quite clear enough with my
question, so i'll try again:
1)i set up a recurrence
2)as time goes on, sometimes i have to shift one or a few of the occurances,
so i do that, no problem
3)then later on in time, i want to change the end the recurrance
4)problem is that if i make a change of any kind, even changing the end date
of an existing recurrance, it resets all occurances in the past, even the few
i had shifted
5)i need an accurate record of the actual date of each occurance in the past
of that recurrance, but now, the program has moved those few appointments i
had shifted manually within the recurrance back into the original recurrance
schedule.
i hope i got my question clearer this time....thank you for any help you can
be,
sfpe

"Nikki" wrote:

The RECURRENCE function is to make appointments that are
the same. When a change occurs you need to END the
recurring appointment and then start a new recurring appointment
with the new information.

If it is only a 1 time change, but all future meetings will continue
at the same time as originally planned, then you would open
only "This Occurence" not the series and make the change on
that one only.

Nikki Peterson

"sfpe" wrote in message
...
I am frustrated with the reccurrence function in that when you change
anything about an existing occurrence, it changes even past-dated
recurrences...is there any way around this, such as maybe locking
past-dated
material on the calendar?
thank you for your help...

I did understand from the first message. That is why I suggest that
you need to end the recurrance and start a new one with the new
information.

To end the recurrence, just edit the ending date to the date of the
last meeting that was as it was originally setup. This will keep all
the history and start a fresh recurrence to continue with.

Nikki

"sfpe" wrote in message
...


"sfpe" wrote:

hi nikki-
thank you for your response. i think i wasn't quite clear enough with my
question, so i'll try again:
1)i set up a recurrence
2)as time goes on, sometimes i have to shift one or a few of the
occurances,
so i do that, no problem
3)then later on in time, i want to change the end the recurrance
4)problem is that if i make a change of any kind, even changing the end
date
of an existing recurrance, it resets all occurances in the past, even the
few
i had shifted
5)i need an accurate record of the actual date of each occurance in the
past
of that recurrance, but now, the program has moved those few appointments
i
had shifted manually within the recurrance back into the original
recurrance
schedule.
i hope i got my question clearer this time....thank you for any help you
can
be,
sfpe

"Nikki" wrote:

The RECURRENCE function is to make appointments that are
the same. When a change occurs you need to END the
recurring appointment and then start a new recurring appointment
with the new information.

If it is only a 1 time change, but all future meetings will continue
at the same time as originally planned, then you would open
only "This Occurence" not the series and make the change on
that one only.

Nikki Peterson

"sfpe" wrote in message
...
I am frustrated with the reccurrence function in that when you change
anything about an existing occurrence, it changes even past-dated
recurrences...is there any way around this, such as maybe locking
past-dated
material on the calendar?
thank you for your help...

dear nikki-
i think we aren't on the same wave length...i'll try once more, if i may, to
explain my problem. if you're tired of dealing with this, i'll understand,
just say so.
-so i create a new recurrance.
-a few weeks into it, i change the date of ONE occurrance within the
recurrance.
- a few more weeks go by and i decide to change the end date of the entire
recurrance
-now, when i look back at the past history of the recurrance, the ONE date i
changed now has been shifted back to it's original position, negating the
date of this exception.
-i need an accurate record of the ACTUAL date of the exception, but now i've
lost it due to changing the original end date of the recurrance.
-are you saying that everytime i need to change one occurance within a
recurrance, i need to end the original recurrance and start over?
sorry for the confusion. what is intuitive to me is not always what is
intuitive to billy gates...
thanks for your help

"Nikki" wrote:

I did understand from the first message. That is why I suggest that
you need to end the recurrance and start a new one with the new
information.

To end the recurrence, just edit the ending date to the date of the
last meeting that was as it was originally setup. This will keep all
the history and start a fresh recurrence to continue with.

Nikki

"sfpe" wrote in message
...


"sfpe" wrote:

hi nikki-
thank you for your response. i think i wasn't quite clear enough with my
question, so i'll try again:
1)i set up a recurrence
2)as time goes on, sometimes i have to shift one or a few of the
occurances,
so i do that, no problem
3)then later on in time, i want to change the end the recurrance
4)problem is that if i make a change of any kind, even changing the end
date
of an existing recurrance, it resets all occurances in the past, even the
few
i had shifted
5)i need an accurate record of the actual date of each occurance in the
past
of that recurrance, but now, the program has moved those few appointments
i
had shifted manually within the recurrance back into the original
recurrance
schedule.
i hope i got my question clearer this time....thank you for any help you
can
be,
sfpe

"Nikki" wrote:

The RECURRENCE function is to make appointments that are
the same. When a change occurs you need to END the
recurring appointment and then start a new recurring appointment
with the new information.

If it is only a 1 time change, but all future meetings will continue
at the same time as originally planned, then you would open
only "This Occurence" not the series and make the change on
that one only.

Nikki Peterson

"sfpe" wrote in message
...
I am frustrated with the reccurrence function in that when you change
anything about an existing occurrence, it changes even past-dated
recurrences...is there any way around this, such as maybe locking
past-dated
material on the calendar?
thank you for your help...

Nikki wrote:

To end the recurrence, just edit the ending date to the date of the
last meeting that was as it was originally setup. This will keep all
the history and start a fresh recurrence to continue with.

You are wrong. Ending the recurrence will regenerate the entire series and
wipe out any exceptions that had been made to the series prior to that
point.
--
Brian Tillman

sfpe wrote:

1)i set up a recurrence
2)as time goes on, sometimes i have to shift one or a few of the
occurances, so i do that, no problem
3)then later on in time, i want to change the end the recurrance
4)problem is that if i make a change of any kind, even changing the
end date of an existing recurrance, it resets all occurances in the
past, even the few i had shifted
5)i need an accurate record of the actual date of each occurance in
the past of that recurrance, but now, the program has moved those few
appointments i had shifted manually within the recurrance back into
the original recurrance schedule.

Then you'll have to make the exceptions separate entries rather than
exceptions to the recurring item. An entry with recurrences is only a
single item in your calendar no matter how many times you may see it on the
calendar. The recurrences are calculated by Outook on the fly. When you
modify the series, you regenerate the entire series, losing all of the
exceptions.
--
Brian Tillman

thank you...finally the answer to the question!!!! i appreciate it!
so, do you think that an adjustable recurrence series is possible for
microsoft to code? or are we stuck with the way it is now where a recurrence
is really one appt.? maybe no one else has a problem with the way it is...
again, thanks!

"Brian Tillman" wrote:

sfpe wrote:

1)i set up a recurrence
2)as time goes on, sometimes i have to shift one or a few of the
occurances, so i do that, no problem
3)then later on in time, i want to change the end the recurrance
4)problem is that if i make a change of any kind, even changing the
end date of an existing recurrance, it resets all occurances in the
past, even the few i had shifted
5)i need an accurate record of the actual date of each occurance in
the past of that recurrance, but now, the program has moved those few
appointments i had shifted manually within the recurrance back into
the original recurrance schedule.

Then you'll have to make the exceptions separate entries rather than
exceptions to the recurring item. An entry with recurrences is only a
single item in your calendar no matter how many times you may see it on the
calendar. The recurrences are calculated by Outook on the fly. When you
modify the series, you regenerate the entire series, losing all of the
exceptions.
--
Brian Tillman