Our department has a calendar used to schedule the conference room that is a
secondary calender on the Chief's secretary's Outlook account. She needs to
be able to share this calendar using the MS Exchange server on an XP machine
using Outlook 2003, but the system only allows her to share her primary,
personal calendar.

We also tried sharing the calendar as a .pst file in a shared folder on the
server, but only one user could access it at a time.

How can we share this calendar information for the conference room? We are
at a government facility and we are not allowed to install any 3rd party
software on Uncle Sam's machines.

To access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself.

The user who needs access then goes into Tools | E-mail Accounts or Tools | Services (depending on the Outlook version), brings up the properties for the Exchange Server service, and on the Advanced tab, adds the mailbox.

For more information on folder permissions, with how-to screen shots, see http://www.howto-outlook.com/howto/permissions.htm and http://office.microsoft.com/assistan...HA011134811033

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Kila" wrote in message ...
Our department has a calendar used to schedule the conference room that is a
secondary calender on the Chief's secretary's Outlook account. She needs to
be able to share this calendar using the MS Exchange server on an XP machine
using Outlook 2003, but the system only allows her to share her primary,
personal calendar.

We also tried sharing the calendar as a .pst file in a shared folder on the
server, but only one user could access it at a time.

How can we share this calendar information for the conference room? We are
at a government facility and we are not allowed to install any 3rd party
software on Uncle Sam's machines.

Thank you. That worked. I NEVER would have figured that out. I was going
thru "Open Other User's Folder", but that did not display the secondary
folder. Now, as a follow-up question, if this user leaves, is there an easy
way to move this calendar to someone else? It has a lot of recurring events
on it. Thanks!

Once you have it open in the Folder List, you can simply copy the entire folder to another mailbox. How easy it will be to edit existing recurring events is something I don't know. If you try it, let us know what you find out.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Kila" wrote in message ...
Thank you. That worked. I NEVER would have figured that out. I was going
thru "Open Other User's Folder", but that did not display the secondary
folder. Now, as a follow-up question, if this user leaves, is there an easy
way to move this calendar to someone else? It has a lot of recurring events
on it. Thanks!

Well doggone if she did not move to a different department while I was out
yesterday!! NOW when she logs on in a different PC, we cannot see the new
calendar we made at all to move it!!!! Where did it go? Thanks for your
help!!

Kila

"Sue Mosher [MVP-Outlook]" wrote:

Once you have it open in the Folder List, you can simply copy the entire folder to another mailbox. How easy it will be to edit existing recurring events is something I don't know. If you try it, let us know what you find out.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Kila" wrote in message ...
Thank you. That worked. I NEVER would have figured that out. I was going
thru "Open Other User's Folder", but that did not display the secondary
folder. Now, as a follow-up question, if this user leaves, is there an easy
way to move this calendar to someone else? It has a lot of recurring events
on it. Thanks!

If her mailbox was moved to a different server, she may need to reshare the folder and you may need to remove and add her mailbox again.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Kila" wrote in message ...
Well doggone if she did not move to a different department while I was out
yesterday!! NOW when she logs on in a different PC, we cannot see the new
calendar we made at all to move it!!!! Where did it go? Thanks for your
help!!

Kila

"Sue Mosher [MVP-Outlook]" wrote:

Once you have it open in the Folder List, you can simply copy the entire folder to another mailbox. How easy it will be to edit existing recurring events is something I don't know. If you try it, let us know what you find out.

"Kila" wrote in message ...
Thank you. That worked. I NEVER would have figured that out. I was going
thru "Open Other User's Folder", but that did not display the secondary
folder. Now, as a follow-up question, if this user leaves, is there an easy
way to move this calendar to someone else? It has a lot of recurring events
on it. Thanks!