Is there a quick way to add a user to multiple shared calendars?

Example:
I have say 10 calendars that are shared amongst staff in a customer services
department. New member joins the department and needs access to all
calendars. I currently either have to go roun each PC and add the user or if
they are remote users log onto a PC as that user and add the new user
manually.

I am looking for a solution where I can add new user to all 10 calendars at
once. Possible?

I am running SBS, Exchange 2003, Outlook 2003.

Base the permissions on a security group rather than individual names. YOu'll need to work with the network administrator to set up the group and add/remove names, but once you have it set up and are setting permissions using the group, all you'll have to do when someone arrives/leaves is change the group membership. You won't have to touch the folder permissions again.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"blackjackburger" wrote in message ...
Is there a quick way to add a user to multiple shared calendars?

Example:
I have say 10 calendars that are shared amongst staff in a customer services
department. New member joins the department and needs access to all
calendars. I currently either have to go roun each PC and add the user or if
they are remote users log onto a PC as that user and add the new user
manually.

I am looking for a solution where I can add new user to all 10 calendars at
once. Possible?

I am running SBS, Exchange 2003, Outlook 2003.

blackjackburger wrote:

Is there a quick way to add a user to multiple shared calendars?

Example:
I have say 10 calendars that are shared amongst staff in a customer
services department. New member joins the department and needs
access to all calendars. I currently either have to go roun each PC
and add the user or if they are remote users log onto a PC as that
user and add the new user manually.

I am looking for a solution where I can add new user to all 10
calendars at once. Possible?

Use Security Groups in AD. Set up a security group that represents the
collection of employees that should access the calendar. Allow the security
group access to the appropriate calendars via the calendar permissons. Then
when a new employee joins, you can simply add that person to the appropriate
security group and you're all done.
--
Brian Tillman

Thanks for the tips! I have a further question. We want all our users to have
"Reviewer" rights to everyone's Outlook calendar in our domain. We have set
up a Universal Security Group called Calendar Access, and added Domain Users
to this group. This works very well in testing! In theory, each user in the
company can now manually add in the Calendar Access group to have Reviewer
permissions on their calendar.

However, I'd like to avoid asking all of our users to do this task
themselves. There is a risk that the end users will make a mistake or will
not feel they have the technical skills to do this. Is there a way for
administrators to automate this procedure, for example by using scripting? I
am comfortable using VBScript and WMI.

Thanks!

"Sue Mosher [MVP-Outlook]" wrote:

Base the permissions on a security group rather than individual names. YOu'll need to work with the network administrator to set up the group and add/remove names, but once you have it set up and are setting permissions using the group, all you'll have to do when someone arrives/leaves is change the group membership. You won't have to touch the folder permissions again.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"blackjackburger" wrote in message ...
Is there a quick way to add a user to multiple shared calendars?

Example:
I have say 10 calendars that are shared amongst staff in a customer services
department. New member joins the department and needs access to all
calendars. I currently either have to go roun each PC and add the user or if
they are remote users log onto a PC as that user and add the new user
manually.

I am looking for a solution where I can add new user to all 10 calendars at
once. Possible?

I am running SBS, Exchange 2003, Outlook 2003.

Get the free PFDAVAdmin tool listed at http://www.slipstick.com/exs/permissions.htm#tools. It works for mailbox folders as well as public folders.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Rob Collins" wrote in message ...
Thanks for the tips! I have a further question. We want all our users to have
"Reviewer" rights to everyone's Outlook calendar in our domain. We have set
up a Universal Security Group called Calendar Access, and added Domain Users
to this group. This works very well in testing! In theory, each user in the
company can now manually add in the Calendar Access group to have Reviewer
permissions on their calendar.

However, I'd like to avoid asking all of our users to do this task
themselves. There is a risk that the end users will make a mistake or will
not feel they have the technical skills to do this. Is there a way for
administrators to automate this procedure, for example by using scripting? I
am comfortable using VBScript and WMI.

Thanks Sue. I'm just reading the PFDAVAdmin documentation now. I got the tool
from:
http://www.microsoft.com/downloads/d...displaylang=en

Yay!

"Sue Mosher [MVP-Outlook]" wrote:

Get the free PFDAVAdmin tool listed at http://www.slipstick.com/exs/permissions.htm#tools. It works for mailbox folders as well as public folders.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Rob Collins" wrote in message ...
Thanks for the tips! I have a further question. We want all our users to have
"Reviewer" rights to everyone's Outlook calendar in our domain. We have set
up a Universal Security Group called Calendar Access, and added Domain Users
to this group. This works very well in testing! In theory, each user in the
company can now manually add in the Calendar Access group to have Reviewer
permissions on their calendar.

However, I'd like to avoid asking all of our users to do this task
themselves. There is a risk that the end users will make a mistake or will
not feel they have the technical skills to do this. Is there a way for
administrators to automate this procedure, for example by using scripting? I
am comfortable using VBScript and WMI.

I also found the following article which is essential reading for people
using PFDAVAdmin to share calendar access.

http://support.microsoft.com/?kbid=237924

"Sue Mosher [MVP-Outlook]" wrote:

Get the free PFDAVAdmin tool listed at http://www.slipstick.com/exs/permissions.htm#tools. It works for mailbox folders as well as public folders.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Rob Collins" wrote in message ...
Thanks for the tips! I have a further question. We want all our users to have
"Reviewer" rights to everyone's Outlook calendar in our domain. We have set
up a Universal Security Group called Calendar Access, and added Domain Users
to this group. This works very well in testing! In theory, each user in the
company can now manually add in the Calendar Access group to have Reviewer
permissions on their calendar.

However, I'd like to avoid asking all of our users to do this task
themselves. There is a risk that the end users will make a mistake or will
not feel they have the technical skills to do this. Is there a way for
administrators to automate this procedure, for example by using scripting? I
am comfortable using VBScript and WMI.