When I archive my Calendar, it clears the colors and categories. Everything
displays the same color.

Clarification. My first description was wrong. Actually, what appears to be
happening is that all my Uncategorized (light blue) appts are transferred to
the archive "Calendar in Archive Folders" properly, but any appts that have a
color/category assigned are not transferring into the archive. The only
difference between the two types of appts is that I color/categorized some.
How do I get those into the archive?

"Rick" wrote:

When I archive my Calendar, it clears the colors and categories. Everything
displays the same color.

archive uses the modified date - applying categories or doing other things
will change the modified date. You can add the modified date field to the
view so you can see what the modified date is.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:


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"Rick" wrote in message
...
Clarification. My first description was wrong. Actually, what appears to
be
happening is that all my Uncategorized (light blue) appts are transferred
to
the archive "Calendar in Archive Folders" properly, but any appts that
have a
color/category assigned are not transferring into the archive. The only
difference between the two types of appts is that I color/categorized
some.
How do I get those into the archive?

"Rick" wrote:

When I archive my Calendar, it clears the colors and categories.
Everything
displays the same color.

Thanks, Diane. The modified date provided the clue I needed. All of my color
labeled appointments that should be archiving now show a modified date of
3.20.2008...which was the date I installed Office 2007 with Outlook2007.

So, that suggests that when OL2007 updated my colors, categories etc. using
my 2003 data, it changed all my modified dates. Not a very nice "surprise".
Guess I will have to wait 6 months out from 3.20.08 (or shorten my archiving
schedule) to see those finally archived.

I wonder if I change a category manually now (color or rename), will it
change the modified date on all previously categorized items? I hope not. I
better do a test.

Rick

"Diane Poremsky {MVP}" wrote:

archive uses the modified date - applying categories or doing other things
will change the modified date. You can add the modified date field to the
view so you can see what the modified date is.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:


Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:




"Rick" wrote in message
...
Clarification. My first description was wrong. Actually, what appears to
be
happening is that all my Uncategorized (light blue) appts are transferred
to
the archive "Calendar in Archive Folders" properly, but any appts that
have a
color/category assigned are not transferring into the archive. The only
difference between the two types of appts is that I color/categorized
some.
How do I get those into the archive?

"Rick" wrote:

When I archive my Calendar, it clears the colors and categories.
Everything
displays the same color.

Changing the color shouldn't affect the items as the color is stored only in
the Master Category List. But if you rename a category in the Master
Category List, Outlook 2007 updates all of the assigned items, and that
changes the LastModifiedDate of course.

--
Best regards
Michael Bauer - MVP Outlook

: Outlook Categories? Category Manager Is Your Tool:
: http://www.vboffice.net/product.html?pub=6&lang=en


Am Thu, 22 May 2008 18:24:04 -0700 schrieb RickClif:

Thanks, Diane. The modified date provided the clue I needed. All of my
color
labeled appointments that should be archiving now show a modified date of
3.20.2008...which was the date I installed Office 2007 with Outlook2007.

So, that suggests that when OL2007 updated my colors, categories etc.
using
my 2003 data, it changed all my modified dates. Not a very nice
"surprise".
Guess I will have to wait 6 months out from 3.20.08 (or shorten my
archiving
schedule) to see those finally archived.

I wonder if I change a category manually now (color or rename), will it
change the modified date on all previously categorized items? I hope not.
I
better do a test.

Rick

"Diane Poremsky {MVP}" wrote:

archive uses the modified date - applying categories or doing other
things
will change the modified date. You can add the modified date field to the
view so you can see what the modified date is.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:


Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:




"Rick" wrote in message
...
Clarification. My first description was wrong. Actually, what appears to
be
happening is that all my Uncategorized (light blue) appts are
transferred
to
the archive "Calendar in Archive Folders" properly, but any appts that
have a
color/category assigned are not transferring into the archive. The only
difference between the two types of appts is that I color/categorized
some.
How do I get those into the archive?

"Rick" wrote:

When I archive my Calendar, it clears the colors and categories.
Everything
displays the same color.

Thanks for that info, Michael. I tested both color and renaming and saw them
behave just as you stated.

However, I am still wondering what Outlook design reasons there may be for
someone to need/want the archive to be based on LastModifiedDate of items,
rather than using the date we assign to the items. This is kind of a "by
design?" question, now. Any insights?


"Michael Bauer [MVP - Outlook]" wrote:



Changing the color shouldn't affect the items as the color is stored only in
the Master Category List. But if you rename a category in the Master
Category List, Outlook 2007 updates all of the assigned items, and that
changes the LastModifiedDate of course.

--
Best regards
Michael Bauer - MVP Outlook

: Outlook Categories? Category Manager Is Your Tool:
: http://www.vboffice.net/product.html?pub=6&lang=en


Am Thu, 22 May 2008 18:24:04 -0700 schrieb RickClif:

Thanks, Diane. The modified date provided the clue I needed. All of my
color
labeled appointments that should be archiving now show a modified date of
3.20.2008...which was the date I installed Office 2007 with Outlook2007.

So, that suggests that when OL2007 updated my colors, categories etc.
using
my 2003 data, it changed all my modified dates. Not a very nice
"surprise".
Guess I will have to wait 6 months out from 3.20.08 (or shorten my
archiving
schedule) to see those finally archived.

I wonder if I change a category manually now (color or rename), will it
change the modified date on all previously categorized items? I hope not.
I
better do a test.

Rick

"Diane Poremsky {MVP}" wrote:

archive uses the modified date - applying categories or doing other
things
will change the modified date. You can add the modified date field to the
view so you can see what the modified date is.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:


Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:




"Rick" wrote in message
...
Clarification. My first description was wrong. Actually, what appears to
be
happening is that all my Uncategorized (light blue) appts are
transferred
to
the archive "Calendar in Archive Folders" properly, but any appts that
have a
color/category assigned are not transferring into the archive. The only
difference between the two types of appts is that I color/categorized
some.
How do I get those into the archive?

"Rick" wrote:

When I archive my Calendar, it clears the colors and categories.
Everything
displays the same color.