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#1
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Often I use the calendar appointment to save meetings notes, etc. about a
meeting. But it is often the case that a recurring meeting gets cancelled earlier than anticipated. Unless I delete all future instances by hand, I lose all of the customization I've made to the historical appointments. Among other things, I try to use OL as a historical record of how I've spent my time...and this screws that up. And heaven forbid if a recurring appointment was set up with no end date, then its on my calendar forever unless I choose to blow away all the historical appointments too. |
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"Neil Kane" wrote in message
... Often I use the calendar appointment to save meetings notes, etc. about a meeting. But it is often the case that a recurring meeting gets cancelled earlier than anticipated. Unless I delete all future instances by hand, I lose all of the customization I've made to the historical appointments. Among other things, I try to use OL as a historical record of how I've spent my time...and this screws that up. And heaven forbid if a recurring appointment was set up with no end date, then its on my calendar forever unless I choose to blow away all the historical appointments too. Recurring events are not multiple calendar entries, they are one single event for which Outlook calculates the recurrences based on the starting date and the recurrence pattern. When you manipulate individual recurrences you are building an exception list that Outlook uses to modify the recurrences on the fly for specific views in the Day/Week/Month classes. Some changes to the series, such as end date modification, cause Outlook to regenerate the exception list, wiping out the previous exception list. In order to preserve you history, create a new calendar folder and move the recurring event to that folder. Then, export that folder to a comma-separated values file. Outlook will ask you for a date range. Specify the event's start date and new end date. This will save each recurrence, complete with recurrence-specific information, as an individual item. You can then import that csv file back into your main calendar. -- Brian Tillman [MVP-Outlook] |
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Brian,
I appreciate the thoughtfulness of your reply, but this suggestion is not helpful because I'm never going to go to this trouble. Its modestl helpful to know that there's a workaround (I wasn't aware that there was one), but mostly I wanted the MS developers to know that this was a problem. Perhaps they haven't had people complain about it loudly enough, but my suspicion is that there are many, many people who are irritated by this feature. MS needs to automate the workaround that you've described. What I want is a button in the appintment that says "collapse recurrence" so that the recurring appointments are collapsed into individual objects and the future (i.e., instances that haven't happened yet) can be deleted. "Brian Tillman [MVP - Outlook]" wrote: "Neil Kane" wrote in message ... Often I use the calendar appointment to save meetings notes, etc. about a meeting. But it is often the case that a recurring meeting gets cancelled earlier than anticipated. Unless I delete all future instances by hand, I lose all of the customization I've made to the historical appointments. Among other things, I try to use OL as a historical record of how I've spent my time...and this screws that up. And heaven forbid if a recurring appointment was set up with no end date, then its on my calendar forever unless I choose to blow away all the historical appointments too. Recurring events are not multiple calendar entries, they are one single event for which Outlook calculates the recurrences based on the starting date and the recurrence pattern. When you manipulate individual recurrences you are building an exception list that Outlook uses to modify the recurrences on the fly for specific views in the Day/Week/Month classes. Some changes to the series, such as end date modification, cause Outlook to regenerate the exception list, wiping out the previous exception list. In order to preserve you history, create a new calendar folder and move the recurring event to that folder. Then, export that folder to a comma-separated values file. Outlook will ask you for a date range. Specify the event's start date and new end date. This will save each recurrence, complete with recurrence-specific information, as an individual item. You can then import that csv file back into your main calendar. -- Brian Tillman [MVP-Outlook] . |
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Thread | Thread Starter | Forum | Replies | Last Post |
How to delete PAST instances (only) of RECURRING appointments? | Jim In Minneapolis | Outlook - Calandaring | 6 | April 20th 09 11:25 PM |
How Do I Preserve Modified Instances of a Recurring Appointment? | Prince Rayet | Outlook - Calandaring | 1 | February 7th 07 06:32 PM |
Delete future recurring appointments, retain previous. | Blick TX | Outlook - Calandaring | 1 | June 16th 06 04:20 PM |
Scheduling a future recurring appointment | Jammer | Outlook - Calandaring | 0 | March 9th 06 12:11 AM |
All instances of this recurring appointment occur in the past | markj | Outlook - Calandaring | 0 | February 2nd 06 12:28 AM |