Hi,

I have around 8000 plus emails in my Outlook Express 6 Inbox and around
10000 plus in the Sent Items. I use an IBM thinkpad P4 CPU with Windows 2000
Server as the OS.

Many a times while searching mails or opening the Inbox I get an in
sufficient memory error and only 4000 or 6000 mails are displayed. Have to re
start the machine for all mails from the Inbox to be displayed.

Would like to know the following:

1) Why is this happening? Is this a hardware, software or OS error?
2) whats the solution, can outlook express handle this large size of emails
or should i migrate to MS Outlook?
3) Can i set a Message rule that all messages I send automatically get
copied to a new folder which will reduce new mails in the Very huge Sent
Items folder?

Please guide.

Kind Regards,
Akshay.

iweb wrote:
Hi,

I have around 8000 plus emails in my Outlook Express 6 Inbox and around
10000 plus in the Sent Items. I use an IBM thinkpad P4 CPU with Windows 2000
Server as the OS.

Many a times while searching mails or opening the Inbox I get an in
sufficient memory error and only 4000 or 6000 mails are displayed. Have to re
start the machine for all mails from the Inbox to be displayed.

Would like to know the following:

1) Why is this happening? Is this a hardware, software or OS error?
2) whats the solution, can outlook express handle this large size of emails
or should i migrate to MS Outlook?
3) Can i set a Message rule that all messages I send automatically get
copied to a new folder which will reduce new mails in the Very huge Sent
Items folder?

Please guide.

Kind Regards,
Akshay.


Never archive messages in the default folders such as Inbox and Sent
Items. Create new folders under Local Folders for storage. Keep the
default folders as empty as you can.

Once you've moved your messages out of the default folders, go to
Outlook Express at the top of the Folder Tree. Then File/Work offline.
then File/Folders/Compact all folders. It may take awhile but do NOTHING
until it's through.

Each folder should not exceed 100 MB.

Alias

"iweb" wrote in message
news
Hi,

I have around 8000 plus emails in my Outlook Express 6 Inbox and around
10000 plus in the Sent Items. I use an IBM thinkpad P4 CPU with Windows
2000
Server as the OS.

Many a times while searching mails or opening the Inbox I get an in
sufficient memory error and only 4000 or 6000 mails are displayed. Have to
re
start the machine for all mails from the Inbox to be displayed.

Would like to know the following:

1) Why is this happening? Is this a hardware, software or OS error?
2) whats the solution, can outlook express handle this large size of
emails
or should i migrate to MS Outlook?
3) Can i set a Message rule that all messages I send automatically get
copied to a new folder which will reduce new mails in the Very huge Sent
Items folder?

Please guide.

Kind Regards,
Akshay.


To answer your Questions:

1) User error.

2) Yes & Not necessary.

Do not store messages in OE's default folders! That is a certain route to
folder corruption and message loss.

3) Create folders for various senders etc, create rules to move them out of
the defaults.
You can create folders for your old sent messages also.

Do you know how to set message rules?
When was the last time you compacted your message store?


--
Regards Steve.
MS-MVP. OE. [DTS]

Hi,

Does this even apply to MS Outlook or any other email client?

Akshay.

"Alias" wrote:

iweb wrote:
Hi,

I have around 8000 plus emails in my Outlook Express 6 Inbox and around
10000 plus in the Sent Items. I use an IBM thinkpad P4 CPU with Windows 2000
Server as the OS.

Many a times while searching mails or opening the Inbox I get an in
sufficient memory error and only 4000 or 6000 mails are displayed. Have to re
start the machine for all mails from the Inbox to be displayed.

Would like to know the following:

1) Why is this happening? Is this a hardware, software or OS error?
2) whats the solution, can outlook express handle this large size of emails
or should i migrate to MS Outlook?
3) Can i set a Message rule that all messages I send automatically get
copied to a new folder which will reduce new mails in the Very huge Sent
Items folder?

Please guide.

Kind Regards,
Akshay.


Never archive messages in the default folders such as Inbox and Sent
Items. Create new folders under Local Folders for storage. Keep the
default folders as empty as you can.

Once you've moved your messages out of the default folders, go to
Outlook Express at the top of the Folder Tree. Then File/Work offline.
then File/Folders/Compact all folders. It may take awhile but do NOTHING
until it's through.

Each folder should not exceed 100 MB.

Alias

Hi,

Local folders and rules can be created for incoming messages but what abt a
folder like sent items where all sent messages are automatically saved?

Do we have to move them manually from the sent item folder on daily basis?

Pls guide.

Akshay.

"Alias" wrote:

iweb wrote:
Hi,

I have around 8000 plus emails in my Outlook Express 6 Inbox and around
10000 plus in the Sent Items. I use an IBM thinkpad P4 CPU with Windows 2000
Server as the OS.

Many a times while searching mails or opening the Inbox I get an in
sufficient memory error and only 4000 or 6000 mails are displayed. Have to re
start the machine for all mails from the Inbox to be displayed.

Would like to know the following:

1) Why is this happening? Is this a hardware, software or OS error?
2) whats the solution, can outlook express handle this large size of emails
or should i migrate to MS Outlook?
3) Can i set a Message rule that all messages I send automatically get
copied to a new folder which will reduce new mails in the Very huge Sent
Items folder?

Please guide.

Kind Regards,
Akshay.


Never archive messages in the default folders such as Inbox and Sent
Items. Create new folders under Local Folders for storage. Keep the
default folders as empty as you can.

Once you've moved your messages out of the default folders, go to
Outlook Express at the top of the Folder Tree. Then File/Work offline.
then File/Folders/Compact all folders. It may take awhile but do NOTHING
until it's through.

Each folder should not exceed 100 MB.

Alias

"iweb" wrote in message
...
Hi,

Local folders and rules can be created for incoming messages but what abt
a
folder like sent items where all sent messages are automatically saved?

Do we have to move them manually from the sent item folder on daily basis?

Pls guide.

Akshay.

It will depend on how you wish to sort your sent mail? By year Sent 2004,
Sent 2006 etc or To Work, To Joan? Create folders and rules then apply them
manually on a regular basis.

--
Regards Steve.
MS-MVP. OE. [DTS]

Hi,

Message rules are set and I have recently compacted all my folders. What I
need to know is how to set Messages Rules for Sent Items?

Or Do i have to move messages out of Sent Items manually?

Do guide.

Akshay.

"mac" wrote:


"iweb" wrote in message
...
Hi,

Local folders and rules can be created for incoming messages but what abt
a
folder like sent items where all sent messages are automatically saved?

Do we have to move them manually from the sent item folder on daily basis?

Pls guide.

Akshay.

It will depend on how you wish to sort your sent mail? By year Sent 2004,
Sent 2006 etc or To Work, To Joan? Create folders and rules then apply them
manually on a regular basis.

--
Regards Steve.
MS-MVP. OE. [DTS]

"iweb" wrote in message
...
Hi,

Message rules are set and I have recently compacted all my folders. What I
need to know is how to set Messages Rules for Sent Items?

Or Do i have to move messages out of Sent Items manually?

Do guide.

Akshay.

Set them in the same way that you do for incoming, where the to line
containsmove it to specified folder, except that you now have to then
select the rule'Apply now'browse to sent itemsapply now.
Do it how ever often suits you.
Name the folders and group them in the folder tree ie Jim In & Jim Out
folders.
HTH?
--
Regards Steve.
MS-MVP. OE. [DTS]

Hi,

How to apply a rule manually on the sent items folder?

I cannot run an automatic rule there, am i correct?

So i have to copy mails to another folder from the sent items system folder
regularly, Am i correct?

Is there some other way - please inform.

Also does this apply to all mails clients like Eudora? MS Outlook? etc or
just for Outlook Express?

Do all email clients should have minimum local folders of under 100MB and
should avoid mails in the local default folders as it might corrupt the mails
and data within?

Try to explain.

Akshay.

Hi,

Message rules are set and I have recently compacted all my folders. What I
need to know is how to set Messages Rules for Sent Items?

Or Do i have to move messages out of Sent Items manually?

Do guide.

Akshay.

"mac" wrote:


"iweb" wrote in message
...
Hi,

Local folders and rules can be created for incoming messages but what abt
a
folder like sent items where all sent messages are automatically saved?

Do we have to move them manually from the sent item folder on daily basis?

Pls guide.

Akshay.

It will depend on how you wish to sort your sent mail? By year Sent 2004,
Sent 2006 etc or To Work, To Joan? Create folders and rules then apply them
manually on a regular basis.

--
Regards Steve.
MS-MVP. OE. [DTS]

iweb wrote:
Hi,

How to apply a rule manually on the sent items folder?

I cannot run an automatic rule there, am i correct?

So i have to copy mails to another folder from the sent items system folder
regularly, Am i correct?

No, you need to move them to another folder.

Is there some other way - please inform.

No.

Also does this apply to all mails clients like Eudora? MS Outlook? etc or
just for Outlook Express?

No.

Do all email clients should have minimum local folders of under 100MB and
should avoid mails in the local default folders as it might corrupt the mails
and data within?

No.

Try to explain.

Akshay.

If you want to use OE, that's what you've got to do. Selecting all the
sent items and moving them isn't exactly a large chore.

Alias

Hi,

Message rules are set and I have recently compacted all my folders. What I
need to know is how to set Messages Rules for Sent Items?

Or Do i have to move messages out of Sent Items manually?

Do guide.

Akshay.

"mac" wrote:

"iweb" wrote in message
...
Hi,

Local folders and rules can be created for incoming messages but what abt
a
folder like sent items where all sent messages are automatically saved?

Do we have to move them manually from the sent item folder on daily basis?

Pls guide.

Akshay.
It will depend on how you wish to sort your sent mail? By year Sent 2004,
Sent 2006 etc or To Work, To Joan? Create folders and rules then apply them
manually on a regular basis.

--
Regards Steve.
MS-MVP. OE. [DTS]