Hello
I want to create a distribution list in Outlook 2003 with contacts that I
have on a spreadsheet.
This is what I know.
In Outlook I click File IMPORT FROM ANOTHER PROGRAM OR FILE, Browse for
the file, choose Contacts for the destination and done.
But the trouble is it will throw it all in with all my other contacts.
From what I can see in Help, I then have to create the distribution list and
go into contacts to pick them off one by one into that list. Which will take
a while and I can't be sure that I may leave any behind or take any that
don't belong to the new list.
Can someone please tell me how I can avoid mixing the Excel email list with
the existing contacts in Outlook?
I hope someone can help as it it getting urgent now.
Thanks
J

You can't. You cannot import into a DL.
You can only import into a Contacts Folder, then use those Contacts to make
your DL.
If you don't want them in with the rest of your Contacts, just create a
separate Contacts subfolder for this task.
--
Russ Valentine
[MVP-Outlook]
"JB" wrote in message
...
Hello
I want to create a distribution list in Outlook 2003 with contacts that I
have on a spreadsheet.
This is what I know.
In Outlook I click File IMPORT FROM ANOTHER PROGRAM OR FILE, Browse for
the file, choose Contacts for the destination and done.
But the trouble is it will throw it all in with all my other contacts.
From what I can see in Help, I then have to create the distribution list
and go into contacts to pick them off one by one into that list. Which
will take a while and I can't be sure that I may leave any behind or take
any that don't belong to the new list.
Can someone please tell me how I can avoid mixing the Excel email list
with the existing contacts in Outlook?
I hope someone can help as it it getting urgent now.
Thanks
J

Thanks for your reply.
Ok, that explains it, re DL.
But I must be doing something wrong because I once created a subfolder in
Contacts and it's there but when I click TO or click on Address book, it
doesn't show. Or is there something I need to do when I use it for email?
J


"Russ Valentine [MVP-Outlook]" wrote in message
...
You can't. You cannot import into a DL.
You can only import into a Contacts Folder, then use those Contacts to
make your DL.
If you don't want them in with the rest of your Contacts, just create a
separate Contacts subfolder for this task.
--
Russ Valentine
[MVP-Outlook]
"JB" wrote in message
...
Hello
I want to create a distribution list in Outlook 2003 with contacts that I
have on a spreadsheet.
This is what I know.
In Outlook I click File IMPORT FROM ANOTHER PROGRAM OR FILE, Browse
for the file, choose Contacts for the destination and done.
But the trouble is it will throw it all in with all my other contacts.
From what I can see in Help, I then have to create the distribution list
and go into contacts to pick them off one by one into that list. Which
will take a while and I can't be sure that I may leave any behind or take
any that don't belong to the new list.
Can someone please tell me how I can avoid mixing the Excel email list
with the existing contacts in Outlook?
I hope someone can help as it it getting urgent now.
Thanks
J

Found the answer!!
Properties "Use this folder in Address Book"
Thanks for your help
J


"JB" wrote in message
...
Thanks for your reply.
Ok, that explains it, re DL.
But I must be doing something wrong because I once created a subfolder in
Contacts and it's there but when I click TO or click on Address book, it
doesn't show. Or is there something I need to do when I use it for email?
J


"Russ Valentine [MVP-Outlook]" wrote in message
...
You can't. You cannot import into a DL.
You can only import into a Contacts Folder, then use those Contacts to
make your DL.
If you don't want them in with the rest of your Contacts, just create a
separate Contacts subfolder for this task.
--
Russ Valentine
[MVP-Outlook]
"JB" wrote in message
...
Hello
I want to create a distribution list in Outlook 2003 with contacts that
I have on a spreadsheet.
This is what I know.
In Outlook I click File IMPORT FROM ANOTHER PROGRAM OR FILE, Browse
for the file, choose Contacts for the destination and done.
But the trouble is it will throw it all in with all my other contacts.
From what I can see in Help, I then have to create the distribution list
and go into contacts to pick them off one by one into that list. Which
will take a while and I can't be sure that I may leave any behind or
take any that don't belong to the new list.
Can someone please tell me how I can avoid mixing the Excel email list
with the existing contacts in Outlook?
I hope someone can help as it it getting urgent now.
Thanks
J