There are about 35 of us in our section at work and we all use Outlook 2003.
We have 2 meeting rooms and my boss has asked me to come up with a way of
facilitating the booking of these rooms. My initial thought was to set up 2
new Outlook calendars - one for each room. I have never set up a calendar
before - is this the best/easiest way of achieving what I want? I imagine
that calendars have an "owner" who can then grant access to other users? If
I set up the calendars am I the automatic "owner"? Can I grant different
levels of access to different users? I would want all 35 of us to be able to
view the calendars but I would only want two or three nominated people to be
able to make entries (i.e. book the rooms).

If this is the best way of doing this any clues/tips would be appreciated
although I imagine it's all in the help files?

If it's not the easiest/best way I'd appreciate any help or advice.


Regards,



Gavin

See http://www.slipstick.com/calendar/skedresource.htm. You'll need two new Exchange mailboxes, one for each room.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"gavin" wrote in message ...
There are about 35 of us in our section at work and we all use Outlook 2003.
We have 2 meeting rooms and my boss has asked me to come up with a way of
facilitating the booking of these rooms. My initial thought was to set up 2
new Outlook calendars - one for each room. I have never set up a calendar
before - is this the best/easiest way of achieving what I want? I imagine
that calendars have an "owner" who can then grant access to other users? If
I set up the calendars am I the automatic "owner"? Can I grant different
levels of access to different users? I would want all 35 of us to be able to
view the calendars but I would only want two or three nominated people to be
able to make entries (i.e. book the rooms).

If this is the best way of doing this any clues/tips would be appreciated
although I imagine it's all in the help files?

If it's not the easiest/best way I'd appreciate any help or advice.


Regards,



Gavin

Thanks for your reply, Sue - but oh crikey - it looks a lot more complicated
than I had hoped :-( Phrases like "log directly into the resource mailbox
and set the Resource Scheduling options" don't mean a lot to me. Is it as
complicated as it sounds? Please say it's easy peasy :-)


Gavin





"Sue Mosher [MVP-Outlook]" wrote in message
...
See http://www.slipstick.com/calendar/skedresource.htm. You'll need two new
Exchange mailboxes, one for each room.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"gavin" wrote in message
...
There are about 35 of us in our section at work and we all use Outlook
2003.
We have 2 meeting rooms and my boss has asked me to come up with a way of
facilitating the booking of these rooms. My initial thought was to set up
2
new Outlook calendars - one for each room. I have never set up a calendar
before - is this the best/easiest way of achieving what I want? I imagine
that calendars have an "owner" who can then grant access to other users?
If
I set up the calendars am I the automatic "owner"? Can I grant different
levels of access to different users? I would want all 35 of us to be able
to
view the calendars but I would only want two or three nominated people to
be
able to make entries (i.e. book the rooms).

If this is the best way of doing this any clues/tips would be appreciated
although I imagine it's all in the help files?

If it's not the easiest/best way I'd appreciate any help or advice.


Regards,



Gavin

It's easy, but you do have to take specific steps. Log into a mailbox = start Outlook with a mail profile that accesses that mailbox directly, not as a secondary mailbox

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"gavin" wrote in message m...
Thanks for your reply, Sue - but oh crikey - it looks a lot more complicated
than I had hoped :-( Phrases like "log directly into the resource mailbox
and set the Resource Scheduling options" don't mean a lot to me. Is it as
complicated as it sounds? Please say it's easy peasy :-)


"Sue Mosher [MVP-Outlook]" wrote in message
...
See http://www.slipstick.com/calendar/skedresource.htm. You'll need two new
Exchange mailboxes, one for each room.


"gavin" wrote in message
...
There are about 35 of us in our section at work and we all use Outlook
2003.
We have 2 meeting rooms and my boss has asked me to come up with a way of
facilitating the booking of these rooms. My initial thought was to set up
2
new Outlook calendars - one for each room. I have never set up a calendar
before - is this the best/easiest way of achieving what I want? I imagine
that calendars have an "owner" who can then grant access to other users?
If
I set up the calendars am I the automatic "owner"? Can I grant different
levels of access to different users? I would want all 35 of us to be able
to
view the calendars but I would only want two or three nominated people to
be
able to make entries (i.e. book the rooms).

If this is the best way of doing this any clues/tips would be appreciated
although I imagine it's all in the help files?

If it's not the easiest/best way I'd appreciate any help or advice.

Thanks again, Sue. Excuse me for being a bit thick but I don't know what
"start Outlook with a mail profile" means. When I get to work in the morning
I log on to our corporate network with a username and password, start
Outlook and access my inbox, calendar etc. Do I need to ask our IT section
to create new user accounts for the new mailboxes? I would guess so?


Regards,



Gavin





thick
"Sue Mosher [MVP-Outlook]" wrote in message
...
It's easy, but you do have to take specific steps. Log into a mailbox =
start Outlook with a mail profile that accesses that mailbox directly, not
as a secondary mailbox

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"gavin" wrote in message
m...
Thanks for your reply, Sue - but oh crikey - it looks a lot more
complicated
than I had hoped :-( Phrases like "log directly into the resource
mailbox
and set the Resource Scheduling options" don't mean a lot to me. Is it as
complicated as it sounds? Please say it's easy peasy :-)


"Sue Mosher [MVP-Outlook]" wrote in message
...
See http://www.slipstick.com/calendar/skedresource.htm. You'll need two
new
Exchange mailboxes, one for each room.


"gavin" wrote in message
...
There are about 35 of us in our section at work and we all use Outlook
2003.
We have 2 meeting rooms and my boss has asked me to come up with a way of
facilitating the booking of these rooms. My initial thought was to set up
2
new Outlook calendars - one for each room. I have never set up a calendar
before - is this the best/easiest way of achieving what I want? I imagine
that calendars have an "owner" who can then grant access to other users?
If
I set up the calendars am I the automatic "owner"? Can I grant different
levels of access to different users? I would want all 35 of us to be able
to
view the calendars but I would only want two or three nominated people to
be
able to make entries (i.e. book the rooms).

If this is the best way of doing this any clues/tips would be appreciated
although I imagine it's all in the help files?

If it's not the easiest/best way I'd appreciate any help or advice.

Yes, this is something your IT section would need to set up.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"gavin" wrote in message . ..
Thanks again, Sue. Excuse me for being a bit thick but I don't know what
"start Outlook with a mail profile" means. When I get to work in the morning
I log on to our corporate network with a username and password, start
Outlook and access my inbox, calendar etc. Do I need to ask our IT section
to create new user accounts for the new mailboxes? I would guess so?

"Sue Mosher [MVP-Outlook]" wrote in message
...
It's easy, but you do have to take specific steps. Log into a mailbox =
start Outlook with a mail profile that accesses that mailbox directly, not
as a secondary mailbox


"gavin" wrote in message
m...
Thanks for your reply, Sue - but oh crikey - it looks a lot more
complicated
than I had hoped :-( Phrases like "log directly into the resource
mailbox
and set the Resource Scheduling options" don't mean a lot to me. Is it as
complicated as it sounds? Please say it's easy peasy :-)


"Sue Mosher [MVP-Outlook]" wrote in message
...
See http://www.slipstick.com/calendar/skedresource.htm. You'll need two
new
Exchange mailboxes, one for each room.


"gavin" wrote in message
...
There are about 35 of us in our section at work and we all use Outlook
2003.
We have 2 meeting rooms and my boss has asked me to come up with a way of
facilitating the booking of these rooms. My initial thought was to set up
2
new Outlook calendars - one for each room. I have never set up a calendar
before - is this the best/easiest way of achieving what I want? I imagine
that calendars have an "owner" who can then grant access to other users?
If
I set up the calendars am I the automatic "owner"? Can I grant different
levels of access to different users? I would want all 35 of us to be able
to
view the calendars but I would only want two or three nominated people to
be
able to make entries (i.e. book the rooms).

If this is the best way of doing this any clues/tips would be appreciated
although I imagine it's all in the help files?

If it's not the easiest/best way I'd appreciate any help or advice.