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#1
December 18th 06, 04:23 PM
posted to microsoft.public.outlook
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What's the best way to send mass emails?
Hi,
About once a month we have to send an email out to many of our clients and employees across the county letting them know of updates and other events going on within our company. I have been importing the list of emails into Outlook and then selecting all of the email addresses in the contact folder when addressing the email. I use the BCC field so as not to allow anyone else see who else is getting the email. The problem is that the list of emails is just under 11,000 emails strong and when populating the BCC field it takes a long time to complete. So my next thought was to create distribution lists to help break up the large list of emails. The problem is that you can only cut and paste about 200 emails in per distribution list. Is there another way to handle either setting up the distribution lists or sending out the email? 
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#2
December 18th 06, 04:29 PM
posted to microsoft.public.outlook
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What's the best way to send mass emails?
With 11,000 addresses, I would use a dedicated list management application. Mail bounce rates for mailings tend to run 5-10%. Do you really want to manually process the bounces for up to 1100 addresses? There are many such applications available, both hosted and ones you can install locally.
If you insist on using Outlook, perform a mail merge with Word to send 11,000 individual messages. -- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "Jim Moberg" wrote in message ... Hi, About once a month we have to send an email out to many of our clients and employees across the county letting them know of updates and other events going on within our company. I have been importing the list of emails into Outlook and then selecting all of the email addresses in the contact folder when addressing the email. I use the BCC field so as not to allow anyone else see who else is getting the email. The problem is that the list of emails is just under 11,000 emails strong and when populating the BCC field it takes a long time to complete. So my next thought was to create distribution lists to help break up the large list of emails. The problem is that you can only cut and paste about 200 emails in per distribution list. Is there another way to handle either setting up the distribution lists or sending out the email?
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#3
December 18th 06, 08:04 PM
posted to microsoft.public.outlook
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What's the best way to send mass emails?
Thanks Sue!
"Sue Mosher [MVP-Outlook]" wrote: With 11,000 addresses, I would use a dedicated list management application. Mail bounce rates for mailings tend to run 5-10%. Do you really want to manually process the bounces for up to 1100 addresses? There are many such applications available, both hosted and ones you can install locally. If you insist on using Outlook, perform a mail merge with Word to send 11,000 individual messages. -- Sue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx "Jim Moberg" wrote in message ... Hi, About once a month we have to send an email out to many of our clients and employees across the county letting them know of updates and other events going on within our company. I have been importing the list of emails into Outlook and then selecting all of the email addresses in the contact folder when addressing the email. I use the BCC field so as not to allow anyone else see who else is getting the email. The problem is that the list of emails is just under 11,000 emails strong and when populating the BCC field it takes a long time to complete. So my next thought was to create distribution lists to help break up the large list of emails. The problem is that you can only cut and paste about 200 emails in per distribution list. Is there another way to handle either setting up the distribution lists or sending out the email?
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#4
December 18th 06, 05:18 PM
posted to microsoft.public.outlook
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What's the best way to send mass emails?
Hi Jim,
maybe this sites coud be helpfull: http://office.microsoft.com/en-us/ou...431381033.aspx http://www.outlook-tips.net/howto/mailmerge.htm -- Oliver Vukovics Share Outlook without Exchange: Public ShareFolder Synchronisation for Notebooks: Public SyncTool http://www.publicshareware.com "Jim Moberg" schrieb im Newsbeitrag ... Hi, About once a month we have to send an email out to many of our clients and employees across the county letting them know of updates and other events going on within our company. I have been importing the list of emails into Outlook and then selecting all of the email addresses in the contact folder when addressing the email. I use the BCC field so as not to allow anyone else see who else is getting the email. The problem is that the list of emails is just under 11,000 emails strong and when populating the BCC field it takes a long time to complete. So my next thought was to create distribution lists to help break up the large list of emails. The problem is that you can only cut and paste about 200 emails in per distribution list. Is there another way to handle either setting up the distribution lists or sending out the email?
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#5
December 18th 06, 08:05 PM
posted to microsoft.public.outlook
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What's the best way to send mass emails?
I will try this the next time. Thanks Oliver!
"Oliver Vukovics" wrote: Hi Jim, maybe this sites coud be helpfull: http://office.microsoft.com/en-us/ou...431381033.aspx http://www.outlook-tips.net/howto/mailmerge.htm -- Oliver Vukovics Share Outlook without Exchange: Public ShareFolder Synchronisation for Notebooks: Public SyncTool http://www.publicshareware.com "Jim Moberg" schrieb im Newsbeitrag ... Hi, About once a month we have to send an email out to many of our clients and employees across the county letting them know of updates and other events going on within our company. I have been importing the list of emails into Outlook and then selecting all of the email addresses in the contact folder when addressing the email. I use the BCC field so as not to allow anyone else see who else is getting the email. The problem is that the list of emails is just under 11,000 emails strong and when populating the BCC field it takes a long time to complete. So my next thought was to create distribution lists to help break up the large list of emails. The problem is that you can only cut and paste about 200 emails in per distribution list. Is there another way to handle either setting up the distribution lists or sending out the email?
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#6
December 18th 06, 06:02 PM
posted to microsoft.public.outlook
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What's the best way to send mass emails?
Please try our email scheduler (http://www.lbetoolbox.com/scheduleemail.htm)
which will allow you to send multiple individual emails, either as a one-off or regularly at a specified time and interval. -- John Blessing http://www.LbeHelpdesk.com - Help Desk software priced to suit all businesses http://www.room-booking-software.com - Schedule rooms & equipment bookings for your meeting/class over the web. http://www.lbetoolbox.com - Remove Duplicates from MS Outlook, find/replace, send newsletters "Jim Moberg" wrote in message ... Hi, About once a month we have to send an email out to many of our clients and employees across the county letting them know of updates and other events going on within our company. I have been importing the list of emails into Outlook and then selecting all of the email addresses in the contact folder when addressing the email. I use the BCC field so as not to allow anyone else see who else is getting the email. The problem is that the list of emails is just under 11,000 emails strong and when populating the BCC field it takes a long time to complete. So my next thought was to create distribution lists to help break up the large list of emails. The problem is that you can only cut and paste about 200 emails in per distribution list. Is there another way to handle either setting up the distribution lists or sending out the email?
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#7
December 18th 06, 08:07 PM
posted to microsoft.public.outlook
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What's the best way to send mass emails?
Thanks John!
"John Blessing" wrote: Please try our email scheduler (http://www.lbetoolbox.com/scheduleemail.htm) which will allow you to send multiple individual emails, either as a one-off or regularly at a specified time and interval. -- John Blessing http://www.LbeHelpdesk.com - Help Desk software priced to suit all businesses http://www.room-booking-software.com - Schedule rooms & equipment bookings for your meeting/class over the web. http://www.lbetoolbox.com - Remove Duplicates from MS Outlook, find/replace, send newsletters "Jim Moberg" wrote in message ... Hi, About once a month we have to send an email out to many of our clients and employees across the county letting them know of updates and other events going on within our company. I have been importing the list of emails into Outlook and then selecting all of the email addresses in the contact folder when addressing the email. I use the BCC field so as not to allow anyone else see who else is getting the email. The problem is that the list of emails is just under 11,000 emails strong and when populating the BCC field it takes a long time to complete. So my next thought was to create distribution lists to help break up the large list of emails. The problem is that you can only cut and paste about 200 emails in per distribution list. Is there another way to handle either setting up the distribution lists or sending out the email?
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