Hi,

Often I want to send a group of people an e-mail to determin what date they
all together are avalable for a certain invitation.
I want to create a standard e-mail for this in wich I just have to alter
four dates and send it to these persons.
Behind each date in this e-mail I want to privide a toggle option so the
receiver only has to reply the e-mail with the dates marked that he or she
is available.

Can anyone point me in the right direction on how to accomplish this?

Hope someone can help

M

Use voting buttons. Name each one for one of the dates and request that the recipients "vote" for the day they are available. When the mail is returned, it will automatically tally for you.

To edit the default voting buttons, erase the displayed entries, then enter your dates separated by a semi-colon but no space before or after the semi-colon. I don't know (remember?) if there is a limit to the number of voting buttons but sending mail with 4 or 5 buttons should work well.

--�
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, news.microsoft.com asked:

| Hi,
|
| Often I want to send a group of people an e-mail to determin what
| date they all together are avalable for a certain invitation.
| I want to create a standard e-mail for this in wich I just have to
| alter four dates and send it to these persons.
| Behind each date in this e-mail I want to privide a toggle option so
| the receiver only has to reply the e-mail with the dates marked that
| he or she is available.
|
| Can anyone point me in the right direction on how to accomplish this?
|
| Hope someone can help
|
| M

Thanx verry much Milly, it was verry usefull. I think I can use it but I
still have a minor problem with it.

If the attendee can be available for 'lets say, three of the five dates I
provide. He or she has to vote on each date separately, so I get three
seperate e-mails with the dates he or she can be available for an
appointment. I would prefer to be notified with just one e-mail. If we want
to invite about 10 people who can vote on five different dates, and they all
vote on three day's they can be available, whe get 30 reply mails. Do you
think there is a posibility to be notified with just one e-mail with the
dates the attendee voted on.

And does this only work with peope who have Outlook(/express)?

M


"Milly Staples [MVP - Outlook]"
schreef in bericht
...
Use voting buttons. Name each one for one of the dates and request that the
recipients "vote" for the day they are available. When the mail is
returned, it will automatically tally for you.

To edit the default voting buttons, erase the displayed entries, then enter
your dates separated by a semi-colon but no space before or after the
semi-colon. I don't know (remember?) if there is a limit to the number of
voting buttons but sending mail with 4 or 5 buttons should work well.

--�
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, news.microsoft.com asked:

| Hi,
|
| Often I want to send a group of people an e-mail to determin what
| date they all together are avalable for a certain invitation.
| I want to create a standard e-mail for this in wich I just have to
| alter four dates and send it to these persons.
| Behind each date in this e-mail I want to privide a toggle option so
| the receiver only has to reply the e-mail with the dates marked that
| he or she is available.
|
| Can anyone point me in the right direction on how to accomplish this?
|
| Hope someone can help
|
| M

No, voting is a single choice option that only works with Outlook users. Outlook Express users are left out of this scenario completely as they will never receive the voting buttons..

--�
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, news.microsoft.com asked:

| Thanx verry much Milly, it was verry usefull. I think I can use it
| but I still have a minor problem with it.
|
| If the attendee can be available for 'lets say, three of the five
| dates I provide. He or she has to vote on each date separately, so I
| get three seperate e-mails with the dates he or she can be available
| for an appointment. I would prefer to be notified with just one
| e-mail. If we want to invite about 10 people who can vote on five
| different dates, and they all vote on three day's they can be
| available, whe get 30 reply mails. Do you think there is a posibility
| to be notified with just one e-mail with the dates the attendee voted
| on.
|
| And does this only work with peope who have Outlook(/express)?
|
| M
|
|
| "Milly Staples [MVP - Outlook]"
| schreef in bericht
| ...
| Use voting buttons. Name each one for one of the dates and request
| that the recipients "vote" for the day they are available. When the
| mail is returned, it will automatically tally for you.
|
| To edit the default voting buttons, erase the displayed entries, then
| enter your dates separated by a semi-colon but no space before or
| after the semi-colon. I don't know (remember?) if there is a limit
| to the number of voting buttons but sending mail with 4 or 5 buttons
| should work well.
|
| --�
| Milly Staples [MVP - Outlook]
|
| Post all replies to the group to keep the discussion intact. All
| unsolicited mail sent to my personal account will be deleted without
| reading.
|
| After furious head scratching, news.microsoft.com asked:
|
|| Hi,
||
|| Often I want to send a group of people an e-mail to determin what
|| date they all together are avalable for a certain invitation.
|| I want to create a standard e-mail for this in wich I just have to
|| alter four dates and send it to these persons.
|| Behind each date in this e-mail I want to privide a toggle option so
|| the receiver only has to reply the e-mail with the dates marked that
|| he or she is available.
||
|| Can anyone point me in the right direction on how to accomplish this?
||
|| Hope someone can help
||
|| M