I have Outlook 2003 and Outlook 2007 on different PCs, but they both have a
behavior that I find baffling.

I have to keep some files on the mail server to be able to access them from
work and home, but to keep the mail server from filling up, I thought I'd
make sub folders on my desktops and place messages I want to keep in them.

When I do, they are no longer in my inbox, but they are still on my hosting
company's mail server.

Why don't messages get deleted from the mail server when they are removed
from the Inbox in Outlook?

IMHO, that's the way it should work....not in Inbox means not on server.

jim

"jim" wrote in message
.. .
I have Outlook 2003 and Outlook 2007 on different PCs, but they both have a
behavior that I find baffling.

I have to keep some files on the mail server to be able to access them
from work and home, but to keep the mail server from filling up, I thought
I'd make sub folders on my desktops and place messages I want to keep in
them.

I'd like to make that more clear.... The sub folders that I made are under
the Inbox in Outlook...not out somewhere on my desktops.

When I move emails from the Inbox to a sub folder, I'd like them gone from
the server. Otherwise, how will I keep my emails handy and still not fill
up my email server?

jim

"jim" wrote in message
. ..

"jim" wrote in message
.. .
I have Outlook 2003 and Outlook 2007 on different PCs, but they both have
a behavior that I find baffling.

I have to keep some files on the mail server to be able to access them
from work and home, but to keep the mail server from filling up, I
thought I'd make sub folders on my desktops and place messages I want to
keep in them.

I'd like to make that more clear.... The sub folders that I made are
under the Inbox in Outlook...not out somewhere on my desktops.

When I move emails from the Inbox to a sub folder, I'd like them gone from
the server. Otherwise, how will I keep my emails handy and still not fill
up my email server?


Errrrr.... I think I am missing an important bit of information.

What type of mail server is it?

I mean, that behaviour makes perfect sense for an Exchange environment, as
well as an IMAP environment. Actually, it makes sense for a POP environment
too. The solution would just be different for all three types of servers.
--
f.h.

"F. H. Muffman" wrote in message
...
"jim" wrote in message
. ..

"jim" wrote in message
.. .
I have Outlook 2003 and Outlook 2007 on different PCs, but they both have
a behavior that I find baffling.

I have to keep some files on the mail server to be able to access them
from work and home, but to keep the mail server from filling up, I
thought I'd make sub folders on my desktops and place messages I want to
keep in them.

I'd like to make that more clear.... The sub folders that I made are
under the Inbox in Outlook...not out somewhere on my desktops.

When I move emails from the Inbox to a sub folder, I'd like them gone
from the server. Otherwise, how will I keep my emails handy and still
not fill up my email server?


Errrrr.... I think I am missing an important bit of information.

What type of mail server is it?

I mean, that behaviour makes perfect sense for an Exchange environment, as
well as an IMAP environment. Actually, it makes sense for a POP
environment too. The solution would just be different for all three types
of servers.
--
f.h.

Its a POP3 server.

jim

"jim" wrote in message
. ..
I have Outlook 2003 and Outlook 2007 on different PCs, but they both
have a behavior that I find baffling.

I have to keep some files on the mail server to be able to access them
from work and home, but to keep the mail server from filling up, I
thought I'd make sub folders on my desktops and place messages I want
to keep in them.

I'd like to make that more clear.... The sub folders that I made are
under the Inbox in Outlook...not out somewhere on my desktops.

When I move emails from the Inbox to a sub folder, I'd like them gone
from the server. Otherwise, how will I keep my emails handy and still
not fill up my email server?


Errrrr.... I think I am missing an important bit of information.

What type of mail server is it?

I mean, that behaviour makes perfect sense for an Exchange environment,
as well as an IMAP environment. Actually, it makes sense for a POP
environment too. The solution would just be different for all three
types of servers.

Its a POP3 server.


Then the solution is an ugly one. Basically, it's 'Don't do it, see if your
ISP provides IMAP access.'

Basically, POP has one function, retrieve mail from the server (if you count
the fact that it deletes the mail immediately after downloading, then it has
two.. and yes, this is a grossly over-simplified description). There isn't
a way for the client to update the server after the fact. It isn't just an
Outlook thing. It's a POP thing. You'll have the same affect in Outlook
Express, or whatever other POP clients still exist out there.
--
f.h.

"F. H. Muffman" wrote in message
...
"jim" wrote in message
. ..
I have Outlook 2003 and Outlook 2007 on different PCs, but they both
have a behavior that I find baffling.

I have to keep some files on the mail server to be able to access them
from work and home, but to keep the mail server from filling up, I
thought I'd make sub folders on my desktops and place messages I want
to keep in them.

I'd like to make that more clear.... The sub folders that I made are
under the Inbox in Outlook...not out somewhere on my desktops.

When I move emails from the Inbox to a sub folder, I'd like them gone
from the server. Otherwise, how will I keep my emails handy and still
not fill up my email server?


Errrrr.... I think I am missing an important bit of information.

What type of mail server is it?

I mean, that behaviour makes perfect sense for an Exchange environment,
as well as an IMAP environment. Actually, it makes sense for a POP
environment too. The solution would just be different for all three
types of servers.

Its a POP3 server.


Then the solution is an ugly one. Basically, it's 'Don't do it, see if
your ISP provides IMAP access.'

Basically, POP has one function, retrieve mail from the server (if you
count the fact that it deletes the mail immediately after downloading,
then it has two.. and yes, this is a grossly over-simplified description).
There isn't a way for the client to update the server after the fact. It
isn't just an Outlook thing. It's a POP thing. You'll have the same
affect in Outlook Express, or whatever other POP clients still exist out
there.
--
f.h.

They do provide IMAP. But, if I understand IMAP correctly, it stores all
messages on the server. So, I'll be right back where I started - with
messages being bounced due to a full inbox.

Even if the IMAP protocol allows me to keep my folders on the server also, I
am still faced with an overflowing email account due to space restrictions
on the email server.

What I need is a way to make sure that any messages that I move from the
inbox to a sub folder are deleted from the email server. This seems to be
the only way that I can stop my inbox from overflowing.

I can't believe that other people sith business email accounts that are
hosted are nothaving this issue. This should be handled by the email
client - Outlook in my case.

jim