We have Exchange 2003. We have a lot of users (school district staff and
students), so we have strict limits on the mailbox size. For many years we
have been telling users to save their messages to their PST files (which is
on their network drive). Now we've come across some documentation that
suggests that is a BAD idea.

What do others use for managing mail and keeping the size of the mailbox
low? Where do you store messages/attachments? How easy is it for the
non-technical users?

Thanks for any and all suggestions.

--
Lauri
Bellingham Public Schools
Application Support

"Lauri" wrote in
:

We have Exchange 2003. We have a lot of users (school district staff
and students), so we have strict limits on the mailbox size. For many
years we have been telling users to save their messages to their PST
files (which is on their network drive). Now we've come across some
documentation that suggests that is a BAD idea.

What do others use for managing mail and keeping the size of the mailbox
low? Where do you store messages/attachments? How easy is it for the
non-technical users?

Thanks for any and all suggestions.


We archive to a local PST file and use this utility:

http://www.microsoft.com/downloads/d...8b081f3a-b7d0-
4b16-b8af-5a6322f4fd01&displaylang=en

to make a copy to our network share so that it can be backed up as part of
our regular backup process.

1.. ÔÕÔ ÎÁÄÏ ÄÁ×ÁÔØ ÏÞÅÎØ ÒÁÚ×ÅÒÎÕÔÙÊ ÏÔ×ÅÔ, ÐÏÔÏÍÕ ËÁË APO ÎÅ ÐÏÚ×ÏÌÑÅÔ
ÏÇÒÁÎÉÞÉÔØ ÒÁÚÍÅÒ ÐÏÞÔÏ×ÏÇÏ ÑÝÉËÁ, Á ÔÏÌØËÏ ÕÍÅÎØÛÉÔØ ÅÇÏ ÂÌÁÇÏÄÁÒÑ
ÁÒÈÉ×ÉÒÏ×ÁÎÉÀ ÉÌÉ ÐÅÒÅÎÏÓÁ ÁÔÔÁÞÅÊ ÉÚ ÐÉÓÅÍ × ÆÁÊÌÙ, ÎÁÄÏ ÕÐÏÍÑÎÕÔØ Ï ÔÏÍ,
ÞÔÏ ÜÔÏ ÎÅ ÓÅÒ×ÅÒÎÏÅ Á ËÌÉÅÎÔÓËÏÅ ÒÅÛÅÎÉÅ É ÞÔÏ ÒÁÂÏÔÁÅÔ ÐÏÄ outlook, ÎÁÄÏ
ÏÂßÑÓÎÉÔØ ËÁË ÉÍÅÎÎÏ ÏÎ ÒÁÂÏÔÁÅÔ É ÞÔÏ ÁÔÔÁÞÉ ÍÏÇÕÔ ÓÏÈÒÁÎÑÔØÓÑ ËÁË ÎÁ
ÌÏËÁÌØÎÙÊ ÔÁË É ÎÁ ÓÅÔÅ×ÏÊ ÄÉÓË. óËÁÚÁÔØ Ï ÔÏÍ, ÞÔÏ ÐÒÏÇÒÁÍÍÁ ÒÁÂÏÔÁÅÔ×
Á×ÔÏÍÁÔÉÞÅÓËÏÍ ÒÅÖÉÍÅ É ÎÅ ÔÒÅÂÕÅÔ ×ÍÅÛÁÔÅÌØÓÔ×Á ÐÏÌØÚÏ×ÁÔÅÌÑ (ÏÄÉÎ ÒÁÚ
ÐÏÓÔÁ×ÉÌ, ÎÁÓÔÒÏÉÌ É ÚÁÂÙÌ ÐÒÏ ÎÅ£). ÷ÏÂÝÅÍ ËÁË-ÎÉÔØ ÔÁË. îÕ É ÷ÁÍ ÄÌÑ
Ó×ÅÄÅÎÉÑ, Õ ÎÁÓ ÅÓÔØ ÒÅÛÅÎÉÅ É ÄÌÑ ÓÅÒ×ÅÒÁ ÔÏÖÅ: Rules for Exchange. ïÎÉ
ÔÏÖÅ ÐÏÚ×ÏÌÑÀÔ ÓÏÈÒÁÎÑÔØ ÁÔÔÁÞÉ × ÕËÁÚÁÎÎÏÅ ÍÅÓÔÏ É ÕÄÁÌÑÔØ ÁÔÔÁÞÉ ÉÚ ÐÉÓÅÍ,
ÎÏ ÔÏÌØËÏ × ÐÉÓØÍÅ ÎÅ ÏÓÔÁÅÔÓÑ ÌÉÎËÁ ÎÁ ÜÔÏÔ ÁÔÔÁÞ.
Dear Lauri,
the MAPILab company a solution - Attachment Processor
http://www.mapilab.com/outlook/attachments_processor/ than can extract
attachments and reduce the size of the mailbox by saving attachments to some
local folder or network drive. This add-in is client-side, not server-side
software. It can work automatically after only a simple configuration.
Also, there is an Exchange server-side program MAPILab Rules for Exchange -
http://www.mapilab.com/exchange/rules/ - it can extract attachments from
messages before they arrive to users` Outlook.
Best regards,
Eugene

"Lauri" wrote in message
...
We have Exchange 2003. We have a lot of users (school district staff and
students), so we have strict limits on the mailbox size. For many years
we have been telling users to save their messages to their PST files
(which is on their network drive). Now we've come across some
documentation that suggests that is a BAD idea.

What do others use for managing mail and keeping the size of the mailbox
low? Where do you store messages/attachments? How easy is it for the
non-technical users?

Thanks for any and all suggestions.

--
Lauri
Bellingham Public Schools
Application Support