When I check the size of the file within Outlook, it is reported as 6311K.
When I check the size of the .PST file using windows explorer it is reported
as 21.3MB... I have tried Compacting but there is no change. Can someone
explain the mismatch and suggest a method for reducing the size?

--
Best
Nick

Try compacting multiple times. Sometimes it takes more than one attempt.

"Nick Mercardante" wrote in message
...
When I check the size of the file within Outlook, it is reported as 6311K.
When I check the size of the .PST file using windows explorer it is
reported as 21.3MB... I have tried Compacting but there is no change. Can
someone explain the mismatch and suggest a method for reducing the size?

HI Vince,
I tried what you said, I compacted 5 times, exited, restarted Outlook 207...
repeated this procedure 5 times for a total of 25 compactions, the sizes did
not change.
Nick

"Vince Averello [MVP-Outlook]" wrote in message
...
Try compacting multiple times. Sometimes it takes more than one attempt.

"Nick Mercardante" wrote in message
...
When I check the size of the file within Outlook, it is reported as
6311K. When I check the size of the .PST file using windows explorer it
is reported as 21.3MB... I have tried Compacting but there is no change.
Can someone explain the mismatch and suggest a method for reducing the
size?

Try running ScanPST.EXE on the PST file then compact again

"Nick Mercardante" wrote in message
...
HI Vince,
I tried what you said, I compacted 5 times, exited, restarted Outlook
207... repeated this procedure 5 times for a total of 25 compactions, the
sizes did not change.
Nick

Ran SCANPST...Compact several times, still no change.
Thanks
Nick

"Vince Averello [MVP-Outlook]" wrote in message
...
Try running ScanPST.EXE on the PST file then compact again

"Nick Mercardante" wrote in message
...
HI Vince,
I tried what you said, I compacted 5 times, exited, restarted Outlook
207... repeated this procedure 5 times for a total of 25 compactions, the
sizes did not change.
Nick

The file sizes reported by outlook do not include hidden messages -
published forms, rules, views etc so it will always be smaller. There is
other overhead that outlook doesn't report but I don't recall the typical
difference between outlook and the file system's reported sized. Your
overhead of approx 2x the messages seems a bit steep unless you have a lot
of published forms or a lot of rules and other hidden stuff. (My ost is
about 70 megs larger - 397 MG reported by outlook to 466 reported by the
file system.)

What addins do you have installed? Some 3rd party tools - like for
search/indexing will create a lot of hidden messages.


--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:


Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:


** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **


"Nick Mercardante" wrote in message
...
When I check the size of the file within Outlook, it is reported as 6311K.
When I check the size of the .PST file using windows explorer it is
reported as 21.3MB... I have tried Compacting but there is no change. Can
someone explain the mismatch and suggest a method for reducing the size?

--
Best
Nick

I just installed a new HD and did a clean install. I never willingly
installed any add-ins. I don't have any rules, published forms or other
hidden stuff that I know of. Proportionally, your difference makes more
sense than mine. Any ideas as to how I can find some of the hidden stuff, or
is there a way to export my Contacts, Calendar etc..., create a new PST
file, bring them back in then set up my email accounts (just 2)?
Thanks
Nick

"Diane Poremsky {MVP}" wrote in message
...
The file sizes reported by outlook do not include hidden messages -
published forms, rules, views etc so it will always be smaller. There is
other overhead that outlook doesn't report but I don't recall the typical
difference between outlook and the file system's reported sized. Your
overhead of approx 2x the messages seems a bit steep unless you have a lot
of published forms or a lot of rules and other hidden stuff. (My ost is
about 70 megs larger - 397 MG reported by outlook to 466 reported by the
file system.)

What addins do you have installed? Some 3rd party tools - like for
search/indexing will create a lot of hidden messages.


--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:


Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:


** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **


"Nick Mercardante" wrote in message
...
When I check the size of the file within Outlook, it is reported as
6311K. When I check the size of the .PST file using windows explorer it
is reported as 21.3MB... I have tried Compacting but there is no change.
Can someone explain the mismatch and suggest a method for reducing the
size?

--
Best
Nick

no need to export - make a new profile, open the old pst using file, open,
outlook data file then drag the stuff over.

was that pst used with older versions of outlook?

you can install outlookspy and browse the "associated contents" to see what
is hidden.
http://www.outlookspy.com/

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:


Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:


** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **


"Nick Mercardante" wrote in message
...
I just installed a new HD and did a clean install. I never willingly
installed any add-ins. I don't have any rules, published forms or other
hidden stuff that I know of. Proportionally, your difference makes more
sense than mine. Any ideas as to how I can find some of the hidden stuff,
or is there a way to export my Contacts, Calendar etc..., create a new PST
file, bring them back in then set up my email accounts (just 2)?
Thanks
Nick

"Diane Poremsky {MVP}" wrote in message
...
The file sizes reported by outlook do not include hidden messages -
published forms, rules, views etc so it will always be smaller. There is
other overhead that outlook doesn't report but I don't recall the typical
difference between outlook and the file system's reported sized. Your
overhead of approx 2x the messages seems a bit steep unless you have a
lot of published forms or a lot of rules and other hidden stuff. (My ost
is about 70 megs larger - 397 MG reported by outlook to 466 reported by
the file system.)

What addins do you have installed? Some 3rd party tools - like for
search/indexing will create a lot of hidden messages.


--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:


Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:


** Please include your Outlook version, Account type, and Windows Version
when requesting assistance **


"Nick Mercardante" wrote in message
...
When I check the size of the file within Outlook, it is reported as
6311K. When I check the size of the .PST file using windows explorer it
is reported as 21.3MB... I have tried Compacting but there is no change.
Can someone explain the mismatch and suggest a method for reducing the
size?

--
Best
Nick

Nick Mercardante wrote:

I just installed a new HD and did a clean install. I never willingly
installed any add-ins. I don't have any rules, published forms or
other hidden stuff that I know of. Proportionally, your difference
makes more sense than mine. Any ideas as to how I can find some of
the hidden stuff, or is there a way to export my Contacts, Calendar
etc..., create a new PST file, bring them back in then set up my
email accounts (just 2)?

You don't have a prayer of recovering the account information, since that's
kept in the active Windows registry and because you did a clean install, you
wiped out the old registry containing that information. Re-add your mail
accounts manually by creating a mail profile in Control Panel's Mail applet
and adding the accounts.

Forget, as well, that you even know the word "import". You have an existing
PST. Make the new PST in the Mail applet, set it as your delivery location,
then add the existing PST as a second data file. Start Outlook. Now, open
each folder in the old PST, select all the items in it with Ctrl-A, and
either Ctrl-click and drag the selection or click EditCopy to Folder,
specifying the corresponding folder in the new PST as the destination. For
the Calendar, you'll have to switch to a table view before Ctrl-A will
select all the items.

Once you're done copying, close the old PST by right-clicking its root and
choosing Close.
--
Brian Tillman [MVP-Outlook]

OK Thanks Brian, I used the mail applet to create a new profile, but I have
never done this before, how do I add the original PST as a secondary file.
When I start Outlook, the new profile data file will open, then I open the
original file? You say select and ctrl-click and drag, does that mean they
will be open side by side? Thanks for all your help as you can see I am a
newbie when it comes to this...

"Brian Tillman" wrote in message
...
Nick Mercardante wrote:

I just installed a new HD and did a clean install. I never willingly
installed any add-ins. I don't have any rules, published forms or
other hidden stuff that I know of. Proportionally, your difference
makes more sense than mine. Any ideas as to how I can find some of
the hidden stuff, or is there a way to export my Contacts, Calendar
etc..., create a new PST file, bring them back in then set up my
email accounts (just 2)?

You don't have a prayer of recovering the account information, since
that's kept in the active Windows registry and because you did a clean
install, you wiped out the old registry containing that information.
Re-add your mail accounts manually by creating a mail profile in Control
Panel's Mail applet and adding the accounts.

Forget, as well, that you even know the word "import". You have an
existing PST. Make the new PST in the Mail applet, set it as your
delivery location, then add the existing PST as a second data file. Start
Outlook. Now, open each folder in the old PST, select all the items in it
with Ctrl-A, and either Ctrl-click and drag the selection or click
EditCopy to Folder, specifying the corresponding folder in the new PST as
the destination. For the Calendar, you'll have to switch to a table view
before Ctrl-A will select all the items.

Once you're done copying, close the old PST by right-clicking its root and
choosing Close.
--
Brian Tillman [MVP-Outlook]