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auto archiving



 
 
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  #1  
Old August 6th 08, 12:39 AM posted to microsoft.public.outlook
B L Muzzy
external usenet poster
 
Posts: 2
Default auto archiving

I've got a mailbox that receives admin logs. On the first of each month I
want to automatically archive all mail from the preceeding month into a file
named for the month, i.e.; on August 1st I want to archive all mail from
July to july08.pst. Can that be done with outlook 2003 or would that
require a reskit or 3rd party tool?

thanks,

Bob


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  #2  
Old August 6th 08, 02:50 PM posted to microsoft.public.outlook
Brian Tillman
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Posts: 17,452
Default auto archiving

B L Muzzy wrote:

I've got a mailbox that receives admin logs. On the first of each
month I want to automatically archive all mail from the preceeding
month into a file named for the month, i.e.; on August 1st I want to
archive all mail from July to july08.pst. Can that be done with
outlook 2003 or would that require a reskit or 3rd party tool?


Autoarchiving in Outlook doesn't work on specific dates, it uses intervals.
If an item hasn't been modified for a specified interval (one month, seven
days, etc.), then autoarchive will move the item to the archive PST. To
accomplish what you describe would take code or a third-party tool, as you
surmise. http://www.outlookcode.com/ has examples of code and, while I
don't know that any third-party tools exist, you can start here in your
search: http://www.slipstick.com/addins/housekeeping.asp . Some of the
descriptions appear close to what you want.
--
Brian Tillman [MVP-Outlook]

  #3  
Old August 6th 08, 07:49 PM posted to microsoft.public.outlook
B L Muzzy
external usenet poster
 
Posts: 2
Default auto archiving

Thanks, Brian. I'll look into the both the options you suggest. It also
occured to me last night that I could probably achieve similar results by
simply telling outlook to autoarchive mail over 30 days and then schedule a
task to run at the end of each month to simply rename archive.pst to
yyyymm.pst with a simple batch file.

Bob

"Brian Tillman" wrote in message
...
B L Muzzy wrote:

I've got a mailbox that receives admin logs. On the first of each
month I want to automatically archive all mail from the preceeding
month into a file named for the month, i.e.; on August 1st I want to
archive all mail from July to july08.pst. Can that be done with
outlook 2003 or would that require a reskit or 3rd party tool?


Autoarchiving in Outlook doesn't work on specific dates, it uses
intervals. If an item hasn't been modified for a specified interval (one
month, seven days, etc.), then autoarchive will move the item to the
archive PST. To accomplish what you describe would take code or a
third-party tool, as you surmise. http://www.outlookcode.com/ has
examples of code and, while I don't know that any third-party tools exist,
you can start here in your search:
http://www.slipstick.com/addins/housekeeping.asp . Some of the
descriptions appear close to what you want.
--
Brian Tillman [MVP-Outlook]



  #4  
Old August 6th 08, 08:00 PM posted to microsoft.public.outlook
Brian Tillman
external usenet poster
 
Posts: 17,452
Default auto archiving

B L Muzzy wrote:

Thanks, Brian. I'll look into the both the options you suggest. It
also occured to me last night that I could probably achieve similar
results by simply telling outlook to autoarchive mail over 30 days
and then schedule a task to run at the end of each month to simply
rename archive.pst to yyyymm.pst with a simple batch file.


That should come close, although each PST may have items from the end of the
prior month due to the variable number of days per month.
--
Brian Tillman [MVP-Outlook]

 




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