Two Questions regarding useing categories in Outlook 2007:

First Question: How do I copy and paste categories from one email to another.

Background
In Outlook 2003, I was able to show the category field in the inbox,
hightlight and copy the categories from this field, and paste those
categories (sometimes as many as 10) into a task or calendar or another
email. (when my emails are replied to, the answering email comes back with
the category field empty, so I copy the categories from my recent email of
the same subject and then paste that into the received reply. When I sort on
the category field, all mail in the inbox or sent box appear together in the
same category groups. No searching for emails in folders, etc. By using
categories such as Travel and Proj1, Proj2, etc. I can look in any of the
categories to find the same email.

By using categories in this way, I never "file" my emails. I simply take
each months inbox and sentbox items and move them to a personal folder which
covers a year of inbox and a year of sentbox. Two boxes. Two files.

Now all I do is go to one or the other inbox folder, sort by category,
collapse all groups and scroll to the group I need. (I suppose the way you
would see items in a folder, but without ever taking the time to "file" the
mail.) This is very useful when I have email from Bob and he is working on
more than one project with me, and sometimes his email contains information
for each project. Rather than file two copies of the email, I categorize the
email to Bob, Proj1, Proj2 and this one email will appear in any of those
three categories.

This saves me so much time!!!!! Which brings me to the second question,

Question 2: Is there a keystroke short cut to call up All Categories List,
so all I have to do is type a few letters of the category name, and tap the
space bar to insert categories. The current way in 2007 is to find the
option menu, choose categories, choose all categories and this is all with
the mouse. I want to use the keyboard, which is much quicker for repetative
tasks.

Conclusion
As you can see, it is very important to me to copy and paste categories from
item to item and to enter them as quickly as possible.

Can anyone help me find a way to do this in Outlook 2007?

Thanks so much

Question without background: How do I copy Categories from a sent email to a
received email.



"AnnieB" wrote:

Two Questions regarding useing categories in Outlook 2007:

First Question: How do I copy and paste categories from one email to another.

Background
In Outlook 2003, I was able to show the category field in the inbox,
hightlight and copy the categories from this field, and paste those
categories (sometimes as many as 10) into a task or calendar or another
email. (when my emails are replied to, the answering email comes back with
the category field empty, so I copy the categories from my recent email of
the same subject and then paste that into the received reply. When I sort on
the category field, all mail in the inbox or sent box appear together in the
same category groups. No searching for emails in folders, etc. By using
categories such as Travel and Proj1, Proj2, etc. I can look in any of the
categories to find the same email.

By using categories in this way, I never "file" my emails. I simply take
each months inbox and sentbox items and move them to a personal folder which
covers a year of inbox and a year of sentbox. Two boxes. Two files.

Now all I do is go to one or the other inbox folder, sort by category,
collapse all groups and scroll to the group I need. (I suppose the way you
would see items in a folder, but without ever taking the time to "file" the
mail.) This is very useful when I have email from Bob and he is working on
more than one project with me, and sometimes his email contains information
for each project. Rather than file two copies of the email, I categorize the
email to Bob, Proj1, Proj2 and this one email will appear in any of those
three categories.

This saves me so much time!!!!! Which brings me to the second question,

Question 2: Is there a keystroke short cut to call up All Categories List,
so all I have to do is type a few letters of the category name, and tap the
space bar to insert categories. The current way in 2007 is to find the
option menu, choose categories, choose all categories and this is all with
the mouse. I want to use the keyboard, which is much quicker for repetative
tasks.

Conclusion
As you can see, it is very important to me to copy and paste categories from
item to item and to enter them as quickly as possible.

Can anyone help me find a way to do this in Outlook 2007?

Thanks so much

Is there an MVP monitoring this site. I have not received any replies and I
would really like to hear from a person who can help, or a person who can
point me to the right source to find help.

Thank you

--
AnnieB


"AnnieB" wrote:

Question without background: How do I copy Categories from a sent email to a
received email.



"AnnieB" wrote:

Two Questions regarding useing categories in Outlook 2007:

First Question: How do I copy and paste categories from one email to another.

Background
In Outlook 2003, I was able to show the category field in the inbox,
hightlight and copy the categories from this field, and paste those
categories (sometimes as many as 10) into a task or calendar or another
email. (when my emails are replied to, the answering email comes back with
the category field empty, so I copy the categories from my recent email of
the same subject and then paste that into the received reply. When I sort on
the category field, all mail in the inbox or sent box appear together in the
same category groups. No searching for emails in folders, etc. By using
categories such as Travel and Proj1, Proj2, etc. I can look in any of the
categories to find the same email.

By using categories in this way, I never "file" my emails. I simply take
each months inbox and sentbox items and move them to a personal folder which
covers a year of inbox and a year of sentbox. Two boxes. Two files.

Now all I do is go to one or the other inbox folder, sort by category,
collapse all groups and scroll to the group I need. (I suppose the way you
would see items in a folder, but without ever taking the time to "file" the
mail.) This is very useful when I have email from Bob and he is working on
more than one project with me, and sometimes his email contains information
for each project. Rather than file two copies of the email, I categorize the
email to Bob, Proj1, Proj2 and this one email will appear in any of those
three categories.

This saves me so much time!!!!! Which brings me to the second question,

Question 2: Is there a keystroke short cut to call up All Categories List,
so all I have to do is type a few letters of the category name, and tap the
space bar to insert categories. The current way in 2007 is to find the
option menu, choose categories, choose all categories and this is all with
the mouse. I want to use the keyboard, which is much quicker for repetative
tasks.

Conclusion
As you can see, it is very important to me to copy and paste categories from
item to item and to enter them as quickly as possible.

Can anyone help me find a way to do this in Outlook 2007?

Thanks so much

AFAIK you can't copy color categories like you could categories in 2003.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"AnnieB" wrote in message
...
Is there an MVP monitoring this site. I have not received any replies and
I
would really like to hear from a person who can help, or a person who can
point me to the right source to find help.

Thank you

--
AnnieB


"AnnieB" wrote:

Question without background: How do I copy Categories from a sent email
to a
received email.



"AnnieB" wrote:

Two Questions regarding useing categories in Outlook 2007:

First Question: How do I copy and paste categories from one email to
another.

Background
In Outlook 2003, I was able to show the category field in the inbox,
hightlight and copy the categories from this field, and paste those
categories (sometimes as many as 10) into a task or calendar or another
email. (when my emails are replied to, the answering email comes back
with
the category field empty, so I copy the categories from my recent email
of
the same subject and then paste that into the received reply. When I
sort on
the category field, all mail in the inbox or sent box appear together
in the
same category groups. No searching for emails in folders, etc. By
using
categories such as Travel and Proj1, Proj2, etc. I can look in any of
the
categories to find the same email.

By using categories in this way, I never "file" my emails. I simply
take
each months inbox and sentbox items and move them to a personal folder
which
covers a year of inbox and a year of sentbox. Two boxes. Two files.

Now all I do is go to one or the other inbox folder, sort by category,
collapse all groups and scroll to the group I need. (I suppose the way
you
would see items in a folder, but without ever taking the time to "file"
the
mail.) This is very useful when I have email from Bob and he is
working on
more than one project with me, and sometimes his email contains
information
for each project. Rather than file two copies of the email, I
categorize the
email to Bob, Proj1, Proj2 and this one email will appear in any of
those
three categories.

This saves me so much time!!!!! Which brings me to the second
question,

Question 2: Is there a keystroke short cut to call up All Categories
List,
so all I have to do is type a few letters of the category name, and tap
the
space bar to insert categories. The current way in 2007 is to find the
option menu, choose categories, choose all categories and this is all
with
the mouse. I want to use the keyboard, which is much quicker for
repetative
tasks.

Conclusion
As you can see, it is very important to me to copy and paste categories
from
item to item and to enter them as quickly as possible.

Can anyone help me find a way to do this in Outlook 2007?

Thanks so much

Hi Diane,

Thank you so much for your response. I hope that you will convey my
dissappointment is losing this feature to the developers.

What the loss means to me is that I will now have to categorize my replys in
a most cumbersome fashion to get the fantastic result I was getting before,
which was grouping my inbox by category to see my correspondense in the many
projects they relate to. This makes connecting my correspondence to projects
so much easier than "filing" everything in separate folders. I have emails
that relate to more than one project and simply categorizing them was so easy
and then copying the categories to a response email made everything so
streamlined.

Is there a way to function as simply and I was in 03? I am glad that I can
still connect one email to several categories, but now I have to highlight
the original email, and the new email and then open and scroll through the
categories and uncheck and recheck each one so the same categories are
"entered" into the new email.

Please let me know if there is a plan to continue supporting the categories
in the manner I have described.

Annie
--
AnnieB


"Diane Poremsky [MVP]" wrote:

AFAIK you can't copy color categories like you could categories in 2003.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"AnnieB" wrote in message
...
Is there an MVP monitoring this site. I have not received any replies and
I
would really like to hear from a person who can help, or a person who can
point me to the right source to find help.

Thank you

--
AnnieB


"AnnieB" wrote:

Question without background: How do I copy Categories from a sent email
to a
received email.



"AnnieB" wrote:

Two Questions regarding useing categories in Outlook 2007:

First Question: How do I copy and paste categories from one email to
another.

Background
In Outlook 2003, I was able to show the category field in the inbox,
hightlight and copy the categories from this field, and paste those
categories (sometimes as many as 10) into a task or calendar or another
email. (when my emails are replied to, the answering email comes back
with
the category field empty, so I copy the categories from my recent email
of
the same subject and then paste that into the received reply. When I
sort on
the category field, all mail in the inbox or sent box appear together
in the
same category groups. No searching for emails in folders, etc. By
using
categories such as Travel and Proj1, Proj2, etc. I can look in any of
the
categories to find the same email.

By using categories in this way, I never "file" my emails. I simply
take
each months inbox and sentbox items and move them to a personal folder
which
covers a year of inbox and a year of sentbox. Two boxes. Two files.

Now all I do is go to one or the other inbox folder, sort by category,
collapse all groups and scroll to the group I need. (I suppose the way
you
would see items in a folder, but without ever taking the time to "file"
the
mail.) This is very useful when I have email from Bob and he is
working on
more than one project with me, and sometimes his email contains
information
for each project. Rather than file two copies of the email, I
categorize the
email to Bob, Proj1, Proj2 and this one email will appear in any of
those
three categories.

This saves me so much time!!!!! Which brings me to the second
question,

Question 2: Is there a keystroke short cut to call up All Categories
List,
so all I have to do is type a few letters of the category name, and tap
the
space bar to insert categories. The current way in 2007 is to find the
option menu, choose categories, choose all categories and this is all
with
the mouse. I want to use the keyboard, which is much quicker for
repetative
tasks.

Conclusion
As you can see, it is very important to me to copy and paste categories
from
item to item and to enter them as quickly as possible.

Can anyone help me find a way to do this in Outlook 2007?

Thanks so much