Gordon,
I am somewhat confused but let me tell you what I am looking at. First I
look at my Contact folder in Outlook and check the names in there. I then go
to my address book and check the names in there and they are not the same.
Some names in the contact folder are not in the address book. I also find I
have many dupes and triplicates in the address book. Now when I start to
make up an new email and start writing the address it does use the name in
the contact list. That is I think it is as the name I am entering is not in
the address book. Is there a separate list for the auto entry? Using Office
2007.
Tony

"Gordon" wrote in message
...
TonySper wrote:
Gordon,
I checked this out and all the names in the contact folder have an email
address in them but some of them are not in the address book. I guess you
have to put the names in both the contact folder and then add them to the
address book. Is there a way to import the contacts into the address
book? That is what I would like to do is just delete all in the address
book as I find there is double and triple entries of the same person and
want to clean up the address book so it has the same info as the contact
folder.
TonySper

The address Book is just a view of your Contacts folder. Are you SURE you
are talking about the Address Book and not the Autocomplete function?

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TonySper wrote:
Gordon,
I am somewhat confused but let me tell you what I am looking at. First I
look at my Contact folder in Outlook and check the names in there. I then go
to my address book and check the names in there and they are not the same.

So where are you accessing this "Addressbook" from?


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I go to New Mail then Address book and it shows two places. One named
contacts which when I look at that it does not have the same data as in my
contact folder and then another place that says address book but when I
click on this there is nothing there.
Tony

"Gordon" wrote in message
...
TonySper wrote:
Gordon,
I am somewhat confused but let me tell you what I am looking at. First I
look at my Contact folder in Outlook and check the names in there. I then
go to my address book and check the names in there and they are not the
same.

So where are you accessing this "Addressbook" from?


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As prevoiusly stated, when you start typing the name in the To box, the
entries that appear are NOT taken from your address book or Contact list,
but from a completely seperate cache file
You can delete eroneous entries by highlighting them with arrow keys and
pressing delete Btn (No mouse input)

The address book is what appears when you click the To Btn

"TonySper" wrote in message
...
Gordon,
I am somewhat confused but let me tell you what I am looking at. First I
look at my Contact folder in Outlook and check the names in there. I then
go to my address book and check the names in there and they are not the
same. Some names in the contact folder are not in the address book. I also
find I have many dupes and triplicates in the address book. Now when I
start to make up an new email and start writing the address it does use
the name in the contact list. That is I think it is as the name I am
entering is not in the address book. Is there a separate list for the auto
entry? Using Office 2007.
Tony

"Gordon" wrote in message
...
TonySper wrote:
Gordon,
I checked this out and all the names in the contact folder have an email
address in them but some of them are not in the address book. I guess
you have to put the names in both the contact folder and then add them
to the address book. Is there a way to import the contacts into the
address book? That is what I would like to do is just delete all in the
address book as I find there is double and triple entries of the same
person and want to clean up the address book so it has the same info as
the contact folder.
TonySper

The address Book is just a view of your Contacts folder. Are you SURE you
are talking about the Address Book and not the Autocomplete function?

--
Asking a question?
Please tell us the version of the application you are asking about,
your OS, Service Pack level
and the FULL contents of any error message(s)

TonySper wrote:
I go to New Mail then Address book and it shows two places. One named
contacts which when I look at that it does not have the same data as in my
contact folder and then another place that says address book but when I
click on this there is nothing there.
Tony

The address book there won't. That's normal. Do you have more than one
Contacts folder?

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"TonySper" wrote in message
...

I am somewhat confused but let me tell you what I am looking at. First I
look at my Contact folder in Outlook and check the names in there. I then
go to my address book and check the names in there and they are not the
same. Some names in the contact folder are not in the address book.

Unless the contact has an electronic address (email or fax), it won't appear
in the address book view.

I also find I have many dupes and triplicates in the address book.

There will be a separate address book entry for EACH electronic address a
contact has. So, if the contact has values for "E-mail", "E-mail 2", and
"Business Fax", you'll see three entries in the address book for that one
contact because the contact had three electronic addresses.

Now when I start to make up an new email and start writing the address it
does use the name in the contact list. That is I think it is as the name I
am entering is not in the address book. Is there a separate list for the
auto entry?

This is the autcomletion cache Gordon mentioned and it is a separate file.
Each time you send a message, Outlook remembers the recipient address,
whether or not it shows in the address book or corresponds to a contact. If
you manuall enter an address, Outlook will remember it. If you choose an
address from the address book interface, Outlook will rememeber it. If you
later change the contact and modify the address, Outlook will not know. You
haven't used the address in a message yet so the autocompletion cache won't
contain it.
--
Brian Tillman [MVP-Outlook]

"TonySper" wrote in message
...

Yes I am using a personal address book file. It is just my name TONY.PST.
Should I change it to outlook.pst???

PST files are _not_ personal address books. A PST can have any name you
want to give it. If you like the file name tony.pst, by all means continue
to use it. Personal Address Books are files with the PAB file type and you
have to specifically add them to Outlook. You would remember if you did.
--
Brian Tillman [MVP-Outlook]

Thank You All,
It looks like I have a lot to learn and remember. I will revaluate what I
have been doing with the added knowledge that I have accumulated from all
the great input from all of you. Maybe in due time I may get my mind and the
address and contact and auto file and begin to understand what is happening.
Maybe the best way is to go back to ground zero and start inputting things
and see where they go. Anyway you all have given me great input.
Thanks
TonySper

"Brian Tillman [MVP - Outlook]" wrote in message
...
"TonySper" wrote in message
...

Yes I am using a personal address book file. It is just my name TONY.PST.
Should I change it to outlook.pst???

PST files are _not_ personal address books. A PST can have any name you
want to give it. If you like the file name tony.pst, by all means
continue to use it. Personal Address Books are files with the PAB file
type and you have to specifically add them to Outlook. You would remember
if you did.
--
Brian Tillman [MVP-Outlook]

TonySper wrote:
Thank You All,
It looks like I have a lot to learn and remember. I will revaluate what I
have been doing with the added knowledge that I have accumulated from all
the great input from all of you. Maybe in due time I may get my mind and the
address and contact and auto file and begin to understand what is happening.
Maybe the best way is to go back to ground zero and start inputting things
and see where they go. Anyway you all have given me great input.
Thanks

You're welcome. Please post back with any further queries - we're always
here to try to help!


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Thanks from me too: never really understood this issue (and still don't ...)
but following this thread had made interesting reading. I must try reading
it first thing in the morning rather than last thing at night!

"Gordon" wrote in message
...
TonySper wrote:
Thank You All,
It looks like I have a lot to learn and remember. I will revaluate what I
have been doing with the added knowledge that I have accumulated from all
the great input from all of you. Maybe in due time I may get my mind and
the address and contact and auto file and begin to understand what is
happening. Maybe the best way is to go back to ground zero and start
inputting things and see where they go. Anyway you all have given me
great input.
Thanks

You're welcome. Please post back with any further queries - we're always
here to try to help!


--
Asking a question?
Please tell us the version of the application you are asking about,
your OS, Service Pack level
and the FULL contents of any error message(s)