Hi.

Using Office 2003 with Vista SP1

I backup all my Outlook folders in one "pst" file most months and call them
"outlook-03-09" for March backup and so on each month.

Today I created May backup "outlook-05-09" and tried deleted March file, it
will not delete with Outlook running. So I closed Outlook.



When I now start Outlook it looks for the deleted file and says default
e-mail folders can not be found. So I have to restore for recycle bin and
leave in folder.

I like to delete old backups and just keep most recent. Any idea why this is
happening?

Thanks

Because you failed to disconnect the file from the Outlook profile before
you deleted it.
You must close any PST file from Outlook before you delete it from the hard
drive.
--
Russ Valentine
[MVP-Outlook]
"Joe Bloggs" wrote in message
...
Hi.

Using Office 2003 with Vista SP1

I backup all my Outlook folders in one "pst" file most months and call
them
"outlook-03-09" for March backup and so on each month.

Today I created May backup "outlook-05-09" and tried deleted March file,
it
will not delete with Outlook running. So I closed Outlook.



When I now start Outlook it looks for the deleted file and says default
e-mail folders can not be found. So I have to restore for recycle bin and
leave in folder.

I like to delete old backups and just keep most recent. Any idea why this
is happening?

Thanks

Thanks. But how do I now get round this? I have just created a brand new
backup and I still have the same problem.

I think I had closed it, surely by closing Outlook down you are closing the
file?

Sorry, novice here!



"Russ Valentine [MVP-Outlook]" wrote in message
...
Because you failed to disconnect the file from the Outlook profile before
you deleted it.
You must close any PST file from Outlook before you delete it from the
hard drive.
--
Russ Valentine
[MVP-Outlook]
"Joe Bloggs" wrote in message
...
Hi.

Using Office 2003 with Vista SP1

I backup all my Outlook folders in one "pst" file most months and call
them
"outlook-03-09" for March backup and so on each month.

Today I created May backup "outlook-05-09" and tried deleted March file,
it
will not delete with Outlook running. So I closed Outlook.



When I now start Outlook it looks for the deleted file and says default
e-mail folders can not be found. So I have to restore for recycle bin and
leave in folder.

I like to delete old backups and just keep most recent. Any idea why this
is happening?

Thanks

With what are you backing up the data file?
BTW a backup, today, of your data file will create a backup containg all
data. You cannot do an incremental backup of the data file

"Joe Bloggs" wrote in message
...
Thanks. But how do I now get round this? I have just created a brand new
backup and I still have the same problem.

I think I had closed it, surely by closing Outlook down you are closing
the file?

Sorry, novice here!



"Russ Valentine [MVP-Outlook]" wrote in message
...
Because you failed to disconnect the file from the Outlook profile before
you deleted it.
You must close any PST file from Outlook before you delete it from the
hard drive.
--
Russ Valentine
[MVP-Outlook]
"Joe Bloggs" wrote in message
...
Hi.

Using Office 2003 with Vista SP1

I backup all my Outlook folders in one "pst" file most months and call
them
"outlook-03-09" for March backup and so on each month.

Today I created May backup "outlook-05-09" and tried deleted March file,
it
will not delete with Outlook running. So I closed Outlook.



When I now start Outlook it looks for the deleted file and says default
e-mail folders can not be found. So I have to restore for recycle bin
and
leave in folder.

I like to delete old backups and just keep most recent. Any idea why
this is happening?

Thanks

Right click on the pst in the folder list and choose Close. Outlook will
hold it open for up to 30 min - then you can move or delete it.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"Joe Bloggs" wrote in message
...
Thanks. But how do I now get round this? I have just created a brand new
backup and I still have the same problem.

I think I had closed it, surely by closing Outlook down you are closing
the file?

Sorry, novice here!



"Russ Valentine [MVP-Outlook]" wrote in message
...
Because you failed to disconnect the file from the Outlook profile before
you deleted it.
You must close any PST file from Outlook before you delete it from the
hard drive.
--
Russ Valentine
[MVP-Outlook]
"Joe Bloggs" wrote in message
...
Hi.

Using Office 2003 with Vista SP1

I backup all my Outlook folders in one "pst" file most months and call
them
"outlook-03-09" for March backup and so on each month.

Today I created May backup "outlook-05-09" and tried deleted March file,
it
will not delete with Outlook running. So I closed Outlook.



When I now start Outlook it looks for the deleted file and says default
e-mail folders can not be found. So I have to restore for recycle bin
and
leave in folder.

I like to delete old backups and just keep most recent. Any idea why
this is happening?

Thanks

"Joe Bloggs" wrote in message
...

I think I had closed it, surely by closing Outlook down you are closing the
file?

You may be closing the file from a file system perspective, but you haven't
removed the reference to the file from the mail profile. You can do that by
right-clicking the root of the folder tree and selecting Close or by clicking
FileData File Management and removing it there or by using the Data Files
button in Mail applet in Control Panel to remove it. Once it's out of the
mail profile, then you can delete it from disk. As far as Outlook is
concerned right now, that file is still beinf referenced. Try to remove it
with the Mail applet. If you can't you'll have to create a new mail profile.
--
Brian Tillman [MVP-Outlook]

With what are you backing up the data file?

I'm simply using the import / export facility and saving everything I can
into a PST file.


Right click on the pst in the folder list and choose Close. Outlook will
hold it open for up to 30 min - then you can move or delete it.

Sorry if I'm stupid but I don't see a PST file in folder list


First to admit I am totally confused my mail profiles etc ....


Everything is working fine I am simply bugged by fact I can't romove old
backup files

Thanks




"DL" wrote in message
...
BTW a backup, today, of your data file will create a backup containg all
data. You cannot do an incremental backup of the data file

"Joe Bloggs" wrote in message
...
Thanks. But how do I now get round this? I have just created a brand new
backup and I still have the same problem.

I think I had closed it, surely by closing Outlook down you are closing
the file?

Sorry, novice here!



"Russ Valentine [MVP-Outlook]" wrote in message
...
Because you failed to disconnect the file from the Outlook profile
before you deleted it.
You must close any PST file from Outlook before you delete it from the
hard drive.
--
Russ Valentine
[MVP-Outlook]
"Joe Bloggs" wrote in message
...
Hi.

Using Office 2003 with Vista SP1

I backup all my Outlook folders in one "pst" file most months and call
them
"outlook-03-09" for March backup and so on each month.

Today I created May backup "outlook-05-09" and tried deleted March
file, it
will not delete with Outlook running. So I closed Outlook.



When I now start Outlook it looks for the deleted file and says default
e-mail folders can not be found. So I have to restore for recycle bin
and
leave in folder.

I like to delete old backups and just keep most recent. Any idea why
this is happening?

Thanks

"Joe Bloggs" wrote in message
...

I'm simply using the import / export facility and saving everything I can
into a PST file.

Export/import is not a backup. A copy of the original PST is a backup.

Sorry if I'm stupid but I don't see a PST file in folder list

The root of the folder tree is what you want to click on.
--
Brian Tillman [MVP-Outlook]

Thats the source of your problem, niether Import or Export is reccommended
for outlook data files
The MS Outlook site has a free outlook backup addin

"Joe Bloggs" wrote in message
...
With what are you backing up the data file?

I'm simply using the import / export facility and saving everything I can
into a PST file.


Right click on the pst in the folder list and choose Close. Outlook will
hold it open for up to 30 min - then you can move or delete it.

Sorry if I'm stupid but I don't see a PST file in folder list


First to admit I am totally confused my mail profiles etc ....


Everything is working fine I am simply bugged by fact I can't romove old
backup files

Thanks




"DL" wrote in message
...
BTW a backup, today, of your data file will create a backup containg all
data. You cannot do an incremental backup of the data file

"Joe Bloggs" wrote in message
...
Thanks. But how do I now get round this? I have just created a brand new
backup and I still have the same problem.

I think I had closed it, surely by closing Outlook down you are closing
the file?

Sorry, novice here!



"Russ Valentine [MVP-Outlook]" wrote in message
...
Because you failed to disconnect the file from the Outlook profile
before you deleted it.
You must close any PST file from Outlook before you delete it from the
hard drive.
--
Russ Valentine
[MVP-Outlook]
"Joe Bloggs" wrote in message
...
Hi.

Using Office 2003 with Vista SP1

I backup all my Outlook folders in one "pst" file most months and call
them
"outlook-03-09" for March backup and so on each month.

Today I created May backup "outlook-05-09" and tried deleted March
file, it
will not delete with Outlook running. So I closed Outlook.



When I now start Outlook it looks for the deleted file and says
default
e-mail folders can not be found. So I have to restore for recycle bin
and
leave in folder.

I like to delete old backups and just keep most recent. Any idea why
this is happening?

Thanks

Thanks for your help folks. Installed the Outlook backup add on which is at

http://office.microsoft.com/en-gb/ou...CL100626971033

Regards
Phil



"DL" wrote in message
...
Thats the source of your problem, niether Import or Export is reccommended
for outlook data files
The MS Outlook site has a free outlook backup addin

"Joe Bloggs" wrote in message
...
With what are you backing up the data file?

I'm simply using the import / export facility and saving everything I can
into a PST file.


Right click on the pst in the folder list and choose Close. Outlook
will
hold it open for up to 30 min - then you can move or delete it.

Sorry if I'm stupid but I don't see a PST file in folder list


First to admit I am totally confused my mail profiles etc ....


Everything is working fine I am simply bugged by fact I can't romove old
backup files

Thanks




"DL" wrote in message
...
BTW a backup, today, of your data file will create a backup containg all
data. You cannot do an incremental backup of the data file

"Joe Bloggs" wrote in message
...
Thanks. But how do I now get round this? I have just created a brand
new
backup and I still have the same problem.

I think I had closed it, surely by closing Outlook down you are closing
the file?

Sorry, novice here!



"Russ Valentine [MVP-Outlook]" wrote in message
...
Because you failed to disconnect the file from the Outlook profile
before you deleted it.
You must close any PST file from Outlook before you delete it from the
hard drive.
--
Russ Valentine
[MVP-Outlook]
"Joe Bloggs" wrote in message
...
Hi.

Using Office 2003 with Vista SP1

I backup all my Outlook folders in one "pst" file most months and
call
them
"outlook-03-09" for March backup and so on each month.

Today I created May backup "outlook-05-09" and tried deleted March
file, it
will not delete with Outlook running. So I closed Outlook.



When I now start Outlook it looks for the deleted file and says
default
e-mail folders can not be found. So I have to restore for recycle bin
and
leave in folder.

I like to delete old backups and just keep most recent. Any idea why
this is happening?

Thanks