I'm experimenting with Gmail, using it as an IMAP link for Outlook 2003.

I got it working, but Outlook does weird things.

Firstly, after I configured a new email account in OL and pointed it to Gmail,
it created another set of folders under the Mail. There are the existing Local
folders including Inbox, Deleted Items, Sent, etc. Then there are a set of
folders under a new one called Gmail.

Now, when I got Outlook to poll for mail it retrieved a heap of messages dating
back some time. Not sure where they came from as I had deleted all message in
Gmail before I started.

I then deleted these messages. Or rather, I tried to. All Outlook does is to
cross a line through them. I cannot get them to actually delete from Outlook. It
was only when I logged into Gmail webmail that they disappeared.

I then tried creating and replicating my existing message base but I couldn't
get it to work. I tried creating labels in Gmail but they didn't replicate in
Outlook.

All I am trying to do is to configure Outlook so that when I log onto my desktop
or onto my laptop that all message bases are the same. ie. I send a message from
the laptop that message also appears in the Send folder on the desktop computer.

Any tips on how to manage Gmail and IMAP with Outlook would be appreciated

--
Those are my principles. If you don't like them I have others.

That is the way IMAP works. You have to either purge them in Outlook
(Edit-Purge) or log into your IMAP account and delete them.

http://www.w3schools.com/tcpip/tcpip_email.asp

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
ALWAYS post your Outlook version.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, Marts asked:

| I'm experimenting with Gmail, using it as an IMAP link for Outlook
| 2003.
|
| I got it working, but Outlook does weird things.
|
| Firstly, after I configured a new email account in OL and pointed it
| to Gmail, it created another set of folders under the Mail. There are
| the existing Local folders including Inbox, Deleted Items, Sent, etc.
| Then there are a set of folders under a new one called Gmail.
|
| Now, when I got Outlook to poll for mail it retrieved a heap of
| messages dating back some time. Not sure where they came from as I
| had deleted all message in Gmail before I started.
|
| I then deleted these messages. Or rather, I tried to. All Outlook
| does is to cross a line through them. I cannot get them to actually
| delete from Outlook. It was only when I logged into Gmail webmail
| that they disappeared.
|
| I then tried creating and replicating my existing message base but I
| couldn't get it to work. I tried creating labels in Gmail but they
| didn't replicate in Outlook.
|
| All I am trying to do is to configure Outlook so that when I log onto
| my desktop or onto my laptop that all message bases are the same. ie.
| I send a message from the laptop that message also appears in the
| Send folder on the desktop computer.
|
| Any tips on how to manage Gmail and IMAP with Outlook would be
| appreciated

Marts wrote:

I'm experimenting with Gmail, using it as an IMAP link for Outlook 2003.

I got it working, but Outlook does weird things.

Firstly, after I configured a new email account in OL and pointed it to Gmail,
it created another set of folders under the Mail. There are the existing Local
folders including Inbox, Deleted Items, Sent, etc. Then there are a set of
folders under a new one called Gmail.

That's how IMAP works. After all, you want your e-mail client to
reflect the folders that are up on the server, not to merge them into
other similarly named folders for other accounts. Otherwise, you won't
know what items in the Sent Items folder is for what account.

Outlook aggregates all POP and Exchange accounts under one message store
(.pst file) . Each HTTP account gets its own message store. Each IMAP
account gets its own message store. And each message store is displayed
separately in the folders view. Any time you use the File - Open menu
to open a .pst file, it shows as a separate message store. You are
creating separate .pst files for each HTTP and IMAP account.

POP got aggregated under one message store because POP has no clue or
support for folders. POP only understands the concept of a mailbox.
All items delivered by POP are from this mailbox. No folders, just a
mailbox. When using the webmail client to your account, the Inbox is
tied to the mailbox.

Now, when I got Outlook to poll for mail it retrieved a heap of messages dating
back some time. Not sure where they came from as I had deleted all message in
Gmail before I started.

The joy of using Gmail. There's pseudo deletion in Gmail and then there
is real deletion. Probably you have have to purge your All Mail folder.
When configuring POP access in Gmail (in the server-side settings in
your account), you can specify to provide access to all items in your
mailbox or just those that are received after enabling POP access. You
don't get that option with their IMAP setup.

I then deleted these messages. Or rather, I tried to. All Outlook does is to
cross a line through them. I cannot get them to actually delete from Outlook. It
was only when I logged into Gmail webmail that they disappeared.

That's how IMAP works. Your e-mail client is staying in sync with what
is up on the mail server. You haven't yet actually deleted the message
up on the mail server. You only made it *eligible* for deletion in your
e-mail client (which you could undo). You either wait until the next
mail poll when your e-mail client synchronizes up with the mail server
(so items *marked* for deletion in your e-mail client will also get
deleted up on the server) or you use the Purge option in your e-mail
client to force an update on the mail server rather than wait for the
next mail poll.

I then tried creating and replicating my existing message base but I couldn't
get it to work. I tried creating labels in Gmail but they didn't replicate in
Outlook.

What does "couldn't get it to work" mean?
What does "replicating my existing message base" mean?

I don't do labels in Gmail. I access Gmail primarily through my local
e-mail client, not by using their webmail client where is the only place
you can define Gmail's own labels.

All I am trying to do is to configure Outlook so that when I log onto my desktop
or onto my laptop that all message bases are the same. ie. I send a message from
the laptop that message also appears in the Send folder on the desktop computer.

Any tips on how to manage Gmail and IMAP with Outlook would be appreciated

You're used to how POP works. IMAP works differently.

Your multiple hosts are polling the SAME account. With IMAP, each one
will sync to reflect what is currently on the mail server. You'll have
to explain just WHAT is different in one e-mail client (on your desktop)
using IMAP to your Gmail account versus what is different in the other
e-mail client (on your laptop).

VanguardLH wrote...

I then deleted these messages. Or rather, I tried to. All Outlook does is to
cross a line through them. I cannot get them to actually delete from Outlook. It
was only when I logged into Gmail webmail that they disappeared.

That's how IMAP works. Your e-mail client is staying in sync with what
is up on the mail server. You haven't yet actually deleted the message
up on the mail server. You only made it *eligible* for deletion in your
e-mail client (which you could undo). You either wait until the next
mail poll when your e-mail client synchronizes up with the mail server
(so items *marked* for deletion in your e-mail client will also get
deleted up on the server) or you use the Purge option in your e-mail
client to force an update on the mail server rather than wait for the
next mail poll.

I tried this but it didn't happen. Only when I logged into Gmail and deleted the
messages did it reflect that in Outlook.

I then tried creating and replicating my existing message base but I couldn't
get it to work. I tried creating labels in Gmail but they didn't replicate in
Outlook.

What does "couldn't get it to work" mean?
What does "replicating my existing message base" mean?

I have in th Local Folders, a number of folders which contain messages that I've
sorted according to what they're about.

I was trying to replicate that, but I couldn't get it to work. (and I now
understand why after your explanation about the types of message stores, I
s'pose you call them).

I then created some folders in Gmail but they didn't appear in Outlook, even
after mail polls.

I don't do labels in Gmail. I access Gmail primarily through my local
e-mail client, not by using their webmail client where is the only place
you can define Gmail's own labels.

Yes, and it was in both Outlook and Gmail that I was trying to create the
sub-folders. But it didn't work.

Your multiple hosts are polling the SAME account. With IMAP, each one
will sync to reflect what is currently on the mail server. You'll have
to explain just WHAT is different in one e-mail client (on your desktop)
using IMAP to your Gmail account versus what is different in the other
e-mail client (on your laptop).

They should be the same. As I'm at work I can't confirm this.

Whatever, thanks for the help folks. I'll continue to have a play with it.

VanguardLH wrote...

I then deleted these messages. Or rather, I tried to. All Outlook does is to
cross a line through them. I cannot get them to actually delete from Outlook. It
was only when I logged into Gmail webmail that they disappeared.

That's how IMAP works. Your e-mail client is staying in sync with what
is up on the mail server. You haven't yet actually deleted the message
up on the mail server. You only made it *eligible* for deletion in your
e-mail client (which you could undo). You either wait until the next
mail poll when your e-mail client synchronizes up with the mail server
(so items *marked* for deletion in your e-mail client will also get
deleted up on the server) or you use the Purge option in your e-mail
client to force an update on the mail server rather than wait for the
next mail poll.

I tried this but it didn't happen. Only when I logged into Gmail and deleted the
messages did it reflect that in Outlook.

I then tried creating and replicating my existing message base but I couldn't
get it to work. I tried creating labels in Gmail but they didn't replicate in
Outlook.

What does "couldn't get it to work" mean?
What does "replicating my existing message base" mean?

I have in th Local Folders, a number of folders which contain messages that I've
sorted according to what they're about.

I was trying to replicate that, but I couldn't get it to work. (and I now
understand why after your explanation about the types of message stores, I
s'pose you call them).

I then created some folders in Gmail but they didn't appear in Outlook, even
after mail polls.

I don't do labels in Gmail. I access Gmail primarily through my local
e-mail client, not by using their webmail client where is the only place
you can define Gmail's own labels.

Yes, and it was in both Outlook and Gmail that I was trying to create the
sub-folders. But it didn't work.

Your multiple hosts are polling the SAME account. With IMAP, each one
will sync to reflect what is currently on the mail server. You'll have
to explain just WHAT is different in one e-mail client (on your desktop)
using IMAP to your Gmail account versus what is different in the other
e-mail client (on your laptop).

They should be the same. As I'm at work I can't confirm this.

Whatever, thanks for the help folks. I'll continue to have a play with it.

Nothing weird - its how IMAP works. It's a server-based account so you need
a separate set of folders for the messages. Deleted items are marked for
purging. Labels are a gmail product - they are converted to folders in
outlook and you should have a folder for each label.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"Marts" wrote in message
. ..
I'm experimenting with Gmail, using it as an IMAP link for Outlook 2003.

I got it working, but Outlook does weird things.

Firstly, after I configured a new email account in OL and pointed it to
Gmail,
it created another set of folders under the Mail. There are the existing
Local
folders including Inbox, Deleted Items, Sent, etc. Then there are a set of
folders under a new one called Gmail.

Now, when I got Outlook to poll for mail it retrieved a heap of messages
dating
back some time. Not sure where they came from as I had deleted all message
in
Gmail before I started.

I then deleted these messages. Or rather, I tried to. All Outlook does is
to
cross a line through them. I cannot get them to actually delete from
Outlook. It
was only when I logged into Gmail webmail that they disappeared.

I then tried creating and replicating my existing message base but I
couldn't
get it to work. I tried creating labels in Gmail but they didn't replicate
in
Outlook.

All I am trying to do is to configure Outlook so that when I log onto my
desktop
or onto my laptop that all message bases are the same. ie. I send a
message from
the laptop that message also appears in the Send folder on the desktop
computer.

Any tips on how to manage Gmail and IMAP with Outlook would be appreciated

--
Those are my principles. If you don't like them I have others.

Diane Poremsky [MVP] wrote...

Nothing weird - its how IMAP works. It's a server-based account so you need
a separate set of folders for the messages. Deleted items are marked for
purging. Labels are a gmail product - they are converted to folders in
outlook and you should have a folder for each label.

I created the labels in Gmail but they didn't come across as folders in Outlook.

Don't know what I was doing wrong. When i get time I'll have another play with
it. I'm also experimenting with an email client called "Thunderbird". It seems
to do it a bit better. And as it appears to be very similar to the old Eudora
product which I used to use before going to Outlook it may end up being the way,
again.

Or at least my wife will.

We'll see...

Thanks for your input folks. It's appreciated.

"Marts" wrote in message
. ..

I created the labels in Gmail but they didn't come across as folders in
Outlook.

I believe you'll need to have Outlook query the server for new folders when
you create the labels on the gmail side via a web browser. I don't believe it
detects them automatically.
--
Brian Tillman [MVP-Outlook]

Outlook is not the best IMAP client in the world... it might be one of the
worst. You should use the client that meets your needs the best.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:


EMO - a weekly newsletter about Outlook and Exchange:


You can access this newsgroup by visiting
http://www.microsoft.com/office/comm...s/default.mspx or point your
newsreader to msnews.microsoft.com.


"Marts" wrote in message
. ..
Diane Poremsky [MVP] wrote...

Nothing weird - its how IMAP works. It's a server-based account so you
need
a separate set of folders for the messages. Deleted items are marked for
purging. Labels are a gmail product - they are converted to folders in
outlook and you should have a folder for each label.

I created the labels in Gmail but they didn't come across as folders in
Outlook.

Don't know what I was doing wrong. When i get time I'll have another play
with
it. I'm also experimenting with an email client called "Thunderbird". It
seems
to do it a bit better. And as it appears to be very similar to the old
Eudora
product which I used to use before going to Outlook it may end up being
the way,
again.

Or at least my wife will.

We'll see...

Thanks for your input folks. It's appreciated.

"Marts" wrote in message
. ..

Now, when I got Outlook to poll for mail it retrieved a heap of messages
dating
back some time. Not sure where they came from as I had deleted all message
in
Gmail before I started.

Are threse in a "folder" called "All Mail"? Gmail keeps ahistory of
themessages you've received in this special folder. The only way to empty it
is from the gmail server.

I then tried creating and replicating my existing message base but I
couldn't
get it to work. I tried creating labels in Gmail but they didn't replicate
in
Outlook.

Non-default folders in Outlook replicate as labels in gmail.

All I am trying to do is to configure Outlook so that when I log onto my
desktop
or onto my laptop that all message bases are the same. ie. I send a message
from
the laptop that message also appears in the Send folder on the desktop
computer.

Outlook 2003 requires the use of a rule to copy outgoing messages to the Sent
Items folder of the gmail message store. Otherwise they'll be placed in the
Sent Itemsfolder of the local folder set.
--
Brian Tillman [MVP-Outlook]