I would have to agree that the task list in outlook seems to be the
lacking in a few areas that would otherwise make it a great tool.

The one problem I tend to have with tasks is (and perhaps this is
because I haven't figured it out yet) that other users aren't able to
view my various task folders. I too like to have multiple folders
dedicated to the various "large-scale" projects that I need to do. If
a user tries to connect to my tasks, they are presented only with the
default folder, not any of my subfolders.

I'm also not able (or not knowing how) to synchronize task sub-folders
onto my PocketPC using the standard ActiveSync software.

I'm not in the corner of "MS is inferior", as I love their software,
but I think in the next major update to Office they could improve on
the functionality of tasks a little more.

To access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself.

The user who needs access then goes into Tools | E-mail Accounts or Tools | Services (depending on the Outlook version), brings up the properties for the Exchange Server service, and on the Advanced tab, adds the mailbox.

For more information on folder permissions, with how-to screen shots, see http://www.howto-outlook.com/howto/permissions.htm and http://office.microsoft.com/assistan...HA011134811033

Improving task managing is a major goal for Outlook "12." Visit http://blogs.msdn.com/melissamacbeth/ to see what's coming.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"rick.olson" wrote in message oups.com...
I would have to agree that the task list in outlook seems to be the
lacking in a few areas that would otherwise make it a great tool.

The one problem I tend to have with tasks is (and perhaps this is
because I haven't figured it out yet) that other users aren't able to
view my various task folders. I too like to have multiple folders
dedicated to the various "large-scale" projects that I need to do. If
a user tries to connect to my tasks, they are presented only with the
default folder, not any of my subfolders.

I'm also not able (or not knowing how) to synchronize task sub-folders
onto my PocketPC using the standard ActiveSync software.

I'm not in the corner of "MS is inferior", as I love their software,
but I think in the next major update to Office they could improve on
the functionality of tasks a little more.

Do you have a solution to the other problem mentioned by the previous
poster;

"I'm also not able (or not knowing how) to synchronize task sub-folders
onto my PocketPC using the standard ActiveSync software."

I am trying to figure out how to do the same thing. I suspect it isn't
possible, which would be another limitation on the usability of tasks
in Outlook. Please prove me wrong.

-Jonathan

This is an ActiveSync limitation, not an Outlook limitation. Since synchronizing task subfolders is not a feature of ActiveSync, you'd have to either consolidate the data into the default Tasks folder or look for another sync utility. (That's not a product area that I follow.) Maybe it's time to revisit the question of why you're using subfolders for tasks?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
http://www.turtleflock.com/olconfig/index.htm
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


wrote in message oups.com...
Do you have a solution to the other problem mentioned by the previous
poster;

"I'm also not able (or not knowing how) to synchronize task sub-folders
onto my PocketPC using the standard ActiveSync software."

I am trying to figure out how to do the same thing. I suspect it isn't
possible, which would be another limitation on the usability of tasks
in Outlook. Please prove me wrong.

-Jonathan

The limitation is caused by ActiveSync but the end result is it limits
how I can use Outlook tasks.

Why do we use subfolders for email? The same reason I want to use them
for tasks: Organization.

Repeat after me - "Categories, Categories, Categories!!!!"

--�
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, asked:

| The limitation is caused by ActiveSync but the end result is it limits
| how I can use Outlook tasks.
|
| Why do we use subfolders for email? The same reason I want to use them
| for tasks: Organization.