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#1
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This is a suggestion for the Outlook programmers.
DO NOT include field "Title" in the name column in the untitled Message "To" search After importing a robust contact list developed in Excel, I now have to Type Mr., Ms., Dr., etc. when sorting contacts. Previously all I had to do was type the first couple of letters of the persons first name when I wanted to add them to the "To" message field. -R_ ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...tlook.contacts |
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#2
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Outlook does not do this.
Examine the settings by which you have configured and sorted your Outlook Address Book. You have misconfigured something: most likely your File As... field. -- Russ Valentine [MVP-Outlook] "Rob G." wrote in message ... This is a suggestion for the Outlook programmers. DO NOT include field "Title" in the name column in the untitled Message "To" search After importing a robust contact list developed in Excel, I now have to Type Mr., Ms., Dr., etc. when sorting contacts. Previously all I had to do was type the first couple of letters of the persons first name when I wanted to add them to the "To" message field. -R_ ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...tlook.contacts |
#3
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Sadly, Outlook does do this... NOT in the contact records (when one selects
“contacts from the left-side menu, these populate fine) but in the list when one selects "To" for a new message. Here's how to repeat it... (1) Export contacts to an Excel file. (2) In the first (column) field (which is "title") Add titles.... Mr., Ms. etc. (3) Delete your contacts in Outlook or you will get duplicates, Outlook thinks "Mr." Somebody is different than Somebody. (4) Import the Excel list into Outlook... you may need to use a comma delimitated file created from the Excel because Outlook sometimes “chokes” when importing an Excel (5) Open a new email... and select “To”. You now have a “Name” column that lists all the emails, several for an individual with multiple addresses, but now Mr. or Ms. or whatever the “title” is is infrom of all the names, requiring that one enters the title befor searching the list. Let me know how you make out with the steps above or if you need clarification. Best, |
#4
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As I said, this is end user error. Outlook is only doing what you have told
it to. I cannot help if you do not answer my questions. -- Russ Valentine [MVP-Outlook] "Rob G." wrote in message ... Sadly, Outlook does do this... NOT in the contact records (when one selects "contacts from the left-side menu, these populate fine) but in the list when one selects "To" for a new message. Here's how to repeat it... (1) Export contacts to an Excel file. (2) In the first (column) field (which is "title") Add titles.... Mr., Ms. etc. (3) Delete your contacts in Outlook or you will get duplicates, Outlook thinks "Mr." Somebody is different than Somebody. (4) Import the Excel list into Outlook... you may need to use a comma delimitated file created from the Excel because Outlook sometimes "chokes" when importing an Excel (5) Open a new email... and select "To". You now have a "Name" column that lists all the emails, several for an individual with multiple addresses, but now Mr. or Ms. or whatever the "title" is is infrom of all the names, requiring that one enters the title befor searching the list. Let me know how you make out with the steps above or if you need clarification. Best, |
#5
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Thanks Russ for your patience...
Under Tools-- Options -- Contact Options… Default “Full Name” order: First (Middle) Last Default “File As” order: Last, First There is not an option to display or remove “title” from the pull down list. Did I look in the wrong place? Did you run my steps to see what I am seeing? "Russ Valentine [MVP-Outlook]" wrote: As I said, this is end user error. Outlook is only doing what you have told it to. I cannot help if you do not answer my questions. -- Russ Valentine [MVP-Outlook] "Rob G." wrote in message ... Sadly, Outlook does do this... NOT in the contact records (when one selects "contacts from the left-side menu, these populate fine) but in the list when one selects "To" for a new message. Here's how to repeat it... (1) Export contacts to an Excel file. (2) In the first (column) field (which is "title") Add titles.... Mr., Ms. etc. (3) Delete your contacts in Outlook or you will get duplicates, Outlook thinks "Mr." Somebody is different than Somebody. (4) Import the Excel list into Outlook... you may need to use a comma delimitated file created from the Excel because Outlook sometimes "chokes" when importing an Excel (5) Open a new email... and select "To". You now have a "Name" column that lists all the emails, several for an individual with multiple addresses, but now Mr. or Ms. or whatever the "title" is is infrom of all the names, requiring that one enters the title befor searching the list. Let me know how you make out with the steps above or if you need clarification. Best, |
#6
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No. I would never run those steps. Exporting and importing Outlook data
always loses and/or mangles data. I try never to do so. The question I was asking was what sort order you had set for your Outlook Address Book. Here's my best guess, without having all the information: Whenever you import data into Outlook, your File As... field will be set incorrectly and will not obey the preferences you set for it. So if your Outlook Address Book is set to sort by the File As... field, it will be sorted incorrectly. You may need to run some code to reset those File As... fields: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "Rob G." wrote in message news ![]() Thanks Russ for your patience... Under Tools-- Options -- Contact Options. Default "Full Name" order: First (Middle) Last Default "File As" order: Last, First There is not an option to display or remove "title" from the pull down list. Did I look in the wrong place? Did you run my steps to see what I am seeing? "Russ Valentine [MVP-Outlook]" wrote: As I said, this is end user error. Outlook is only doing what you have told it to. I cannot help if you do not answer my questions. -- Russ Valentine [MVP-Outlook] "Rob G." wrote in message ... Sadly, Outlook does do this... NOT in the contact records (when one selects "contacts from the left-side menu, these populate fine) but in the list when one selects "To" for a new message. Here's how to repeat it... (1) Export contacts to an Excel file. (2) In the first (column) field (which is "title") Add titles.... Mr., Ms. etc. (3) Delete your contacts in Outlook or you will get duplicates, Outlook thinks "Mr." Somebody is different than Somebody. (4) Import the Excel list into Outlook... you may need to use a comma delimitated file created from the Excel because Outlook sometimes "chokes" when importing an Excel (5) Open a new email... and select "To". You now have a "Name" column that lists all the emails, several for an individual with multiple addresses, but now Mr. or Ms. or whatever the "title" is is infrom of all the names, requiring that one enters the title befor searching the list. Let me know how you make out with the steps above or if you need clarification. Best, |
#7
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I appreciate your help. I'll just create a work around.
I like exporting Outlook Contacts to Excel because you can see all the fields at once and can use the Excel file to more easily create complex custom mail merges. I also find that mail merges with Excel files work more predictably than merges with Outlook Contacts. As mentioned, the address book sort is correct. No problems with the "File As" in this case. The problem is when adding an address via "To" to a new message. It seems that Outlook is "concatenating" Address Book fields "Title," " First Name" and "Last Name" into the "Name" column (field) displayed. Wouldn't you agree, it's frustrationg. I mean if Microsoft can't get the import/export functionality right, why include it? When I re-import the Excel to Outlook, I am careful to ensure that all fields are mapped corectly. That's all that should be required. Why should it require more than that? I know programming is complex and testing software under real world conditions is even harder. But, Outlook performed as I described, and it's repeataqble, as described. You may not want too try the procedures yourself, because you know import/export is quirky but someone on the Outlook development team should. All programers must ensure that the functionality they provide performs according to design and more importanly is in-line with the users mental model. (Heck, the team can contact me, I be happy to participate in their user experience/ interaction design tests.) Stay well, "Russ Valentine [MVP-Outlook]" wrote: No. I would never run those steps. Exporting and importing Outlook data always loses and/or mangles data. I try never to do so. The question I was asking was what sort order you had set for your Outlook Address Book. Here's my best guess, without having all the information: Whenever you import data into Outlook, your File As... field will be set incorrectly and will not obey the preferences you set for it. So if your Outlook Address Book is set to sort by the File As... field, it will be sorted incorrectly. You may need to run some code to reset those File As... fields: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "Rob G." wrote in message news ![]() Thanks Russ for your patience... Under Tools-- Options -- Contact Options. Default "Full Name" order: First (Middle) Last Default "File As" order: Last, First There is not an option to display or remove "title" from the pull down list. Did I look in the wrong place? Did you run my steps to see what I am seeing? "Russ Valentine [MVP-Outlook]" wrote: As I said, this is end user error. Outlook is only doing what you have told it to. I cannot help if you do not answer my questions. -- Russ Valentine [MVP-Outlook] "Rob G." wrote in message ... Sadly, Outlook does do this... NOT in the contact records (when one selects "contacts from the left-side menu, these populate fine) but in the list when one selects "To" for a new message. Here's how to repeat it... (1) Export contacts to an Excel file. (2) In the first (column) field (which is "title") Add titles.... Mr., Ms. etc. (3) Delete your contacts in Outlook or you will get duplicates, Outlook thinks "Mr." Somebody is different than Somebody. (4) Import the Excel list into Outlook... you may need to use a comma delimitated file created from the Excel because Outlook sometimes "chokes" when importing an Excel (5) Open a new email... and select "To". You now have a "Name" column that lists all the emails, several for an individual with multiple addresses, but now Mr. or Ms. or whatever the "title" is is infrom of all the names, requiring that one enters the title befor searching the list. Let me know how you make out with the steps above or if you need clarification. Best, |
#8
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Yes, it's frustrating.
I'm not sure I understand what's going on in your case. You never did specify by which fields you are sorting the Outlook Address Book. The Full Name field is never used for sorting the Outlook Address Book. The File As... field is Importing has always been full of unpleasant surprises in Outlook. -- Russ Valentine [MVP-Outlook] "Rob G." wrote in message ... I appreciate your help. I'll just create a work around. I like exporting Outlook Contacts to Excel because you can see all the fields at once and can use the Excel file to more easily create complex custom mail merges. I also find that mail merges with Excel files work more predictably than merges with Outlook Contacts. As mentioned, the address book sort is correct. No problems with the "File As" in this case. The problem is when adding an address via "To" to a new message. It seems that Outlook is "concatenating" Address Book fields "Title," " First Name" and "Last Name" into the "Name" column (field) displayed. Wouldn't you agree, it's frustrationg. I mean if Microsoft can't get the import/export functionality right, why include it? When I re-import the Excel to Outlook, I am careful to ensure that all fields are mapped corectly. That's all that should be required. Why should it require more than that? I know programming is complex and testing software under real world conditions is even harder. But, Outlook performed as I described, and it's repeataqble, as described. You may not want too try the procedures yourself, because you know import/export is quirky but someone on the Outlook development team should. All programers must ensure that the functionality they provide performs according to design and more importanly is in-line with the users mental model. (Heck, the team can contact me, I be happy to participate in their user experience/ interaction design tests.) Stay well, "Russ Valentine [MVP-Outlook]" wrote: No. I would never run those steps. Exporting and importing Outlook data always loses and/or mangles data. I try never to do so. The question I was asking was what sort order you had set for your Outlook Address Book. Here's my best guess, without having all the information: Whenever you import data into Outlook, your File As... field will be set incorrectly and will not obey the preferences you set for it. So if your Outlook Address Book is set to sort by the File As... field, it will be sorted incorrectly. You may need to run some code to reset those File As... fields: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "Rob G." wrote in message news ![]() Thanks Russ for your patience... Under Tools-- Options -- Contact Options. Default "Full Name" order: First (Middle) Last Default "File As" order: Last, First There is not an option to display or remove "title" from the pull down list. Did I look in the wrong place? Did you run my steps to see what I am seeing? "Russ Valentine [MVP-Outlook]" wrote: As I said, this is end user error. Outlook is only doing what you have told it to. I cannot help if you do not answer my questions. -- Russ Valentine [MVP-Outlook] "Rob G." wrote in message ... Sadly, Outlook does do this... NOT in the contact records (when one selects "contacts from the left-side menu, these populate fine) but in the list when one selects "To" for a new message. Here's how to repeat it... (1) Export contacts to an Excel file. (2) In the first (column) field (which is "title") Add titles.... Mr., Ms. etc. (3) Delete your contacts in Outlook or you will get duplicates, Outlook thinks "Mr." Somebody is different than Somebody. (4) Import the Excel list into Outlook... you may need to use a comma delimitated file created from the Excel because Outlook sometimes "chokes" when importing an Excel (5) Open a new email... and select "To". You now have a "Name" column that lists all the emails, several for an individual with multiple addresses, but now Mr. or Ms. or whatever the "title" is is infrom of all the names, requiring that one enters the title befor searching the list. Let me know how you make out with the steps above or if you need clarification. Best, |
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