I'm doing mailing labels from Outlook. First, I make a contact view
with just the category I want (for instance Christmas), then choosing
the fields.
I end up with this result:
«Full_Name»
«Mailing_Address»

«Mailing_Address» give me the address I have checked as the main
address. So far, so good. The problem is that labels are being made for
people with NO addresses, which wastes a lot of labels. Yeah, I can
delete those after merging in Word, but it would be simpler not to have
them there at all.

So, the question is, what more do I need to do get ""if
«Mailing_Address» is blank, don't print this person".

you can either use fields in word to use the record if a field is empty or
enhance the filter in outlook to only show those with addresses (mailing
address is not empty on filter's advanced tab)

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
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"KathrynBassett" wrote in message
oups.com...
I'm doing mailing labels from Outlook. First, I make a contact view
with just the category I want (for instance Christmas), then choosing
the fields.
I end up with this result:
«Full_Name»
«Mailing_Address»

«Mailing_Address» give me the address I have checked as the main
address. So far, so good. The problem is that labels are being made for
people with NO addresses, which wastes a lot of labels. Yeah, I can
delete those after merging in Word, but it would be simpler not to have
them there at all.

So, the question is, what more do I need to do get ""if
«Mailing_Address» is blank, don't print this person".

oh, that filter thing was just the ticket, EXCEPT, now I have another
problem. My process is to click on Tools Mail Merge, and on resulting
box, I leave everything as default except choose mailing labels as the
document type - so far so good. Click OK and then I get the message
that Outlook has created a mail merge document and that to complete the
setup I have to choose setup in the MailMerge helper document. Now
before, I would do that, and choose the appropriate label, click ok
then I would get another screen that would ask me what fields I wanted.
But now, when I click ok, it gets me back to the helper and there is no
place to choose the fields. What happened?

Got the answer in another thread, and have made a tutorial he
http://www.bassett.net/storage/merge...rgeproblem.htm