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#1
December 9th 06, 10:18 AM
posted to microsoft.public.outlook.contacts
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Using a sub Contact Folder in Word Mail Merge
Advise please.
I use Outlook 2003 as part of my Office Suite 2003. I have Windows XP Home with Service Pack 2. One of my Contact categories is Christmas Card and I have copied all contacts who fall into this category in a contact sub folder called Christmas Card. To print off labels to all those getting a Christmas Card I go to Word / Tools / Mail Merge and set up the labels. However, when I click the “Select from Outlook Contacts” and “choose Contacts Folder” I only see the folder containing all my contacts. The Christmas Card sub folder is not shown. Therefore, my question is “how do I obtain my sub folder called Christmas Card?” 
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#2
December 9th 06, 11:38 AM
posted to microsoft.public.outlook.contacts
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Using a sub Contact Folder in Word Mail Merge
Start the merge from Outlook instead and perform the merge to the Contacts
in that folder. -- Russ Valentine [MVP-Outlook] "BobRob" wrote in message ... Advise please. I use Outlook 2003 as part of my Office Suite 2003. I have Windows XP Home with Service Pack 2. One of my Contact categories is Christmas Card and I have copied all contacts who fall into this category in a contact sub folder called Christmas Card. To print off labels to all those getting a Christmas Card I go to Word / Tools / Mail Merge and set up the labels. However, when I click the “Select from Outlook Contacts” and “choose Contacts Folder” I only see the folder containing all my contacts. The Christmas Card sub folder is not shown. Therefore, my question is “how do I obtain my sub folder called Christmas Card?”
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#3
December 9th 06, 12:46 PM
posted to microsoft.public.outlook.contacts
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Using a sub Contact Folder in Word Mail Merge
Russ,
Thanks a lot. Life is always simple when you know how. It is a good job we have "know how" people like you about. "Russ Valentine [MVP-Outlook]" wrote: Start the merge from Outlook instead and perform the merge to the Contacts in that folder. -- Russ Valentine [MVP-Outlook] "BobRob" wrote in message ... Advise please. I use Outlook 2003 as part of my Office Suite 2003. I have Windows XP Home with Service Pack 2. One of my Contact categories is Christmas Card and I have copied all contacts who fall into this category in a contact sub folder called Christmas Card. To print off labels to all those getting a Christmas Card I go to Word / Tools / Mail Merge and set up the labels. However, when I click the “Select from Outlook Contacts” and “choose Contacts Folder” I only see the folder containing all my contacts. The Christmas Card sub folder is not shown. Therefore, my question is “how do I obtain my sub folder called Christmas Card?”
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#4
December 11th 06, 04:43 PM
posted to microsoft.public.outlook.contacts
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Using a sub Contact Folder in Word Mail Merge
more detailed explanation please? i tried doing a merge from outlook just on
the holiday cards category, but it exported all contacts. what did i miss? "Russ Valentine [MVP-Outlook]" wrote: Start the merge from Outlook instead and perform the merge to the Contacts in that folder. -- Russ Valentine [MVP-Outlook] "BobRob" wrote in message ... Advise please. I use Outlook 2003 as part of my Office Suite 2003. I have Windows XP Home with Service Pack 2. One of my Contact categories is Christmas Card and I have copied all contacts who fall into this category in a contact sub folder called Christmas Card. To print off labels to all those getting a Christmas Card I go to Word / Tools / Mail Merge and set up the labels. However, when I click the “Select from Outlook Contacts” and “choose Contacts Folder” I only see the folder containing all my contacts. The Christmas Card sub folder is not shown. Therefore, my question is “how do I obtain my sub folder called Christmas Card?”
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#5
December 11th 06, 05:05 PM
posted to microsoft.public.outlook.contacts
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Using a sub Contact Folder in Word Mail Merge
Catherine,
What I do is this: 1 Create a sub folder in Contacts called Holiday Cards 2 In my main Contacts folder go to View / Arrange / Customise Current View / Filter / More Choices / Tick Holiday Cards. This should result in only your Contacts in the Holiday Card category being shown 3 Select one of your Holiday Card contacts and the press CtrA to highlight them all 4 In Edit select "copy to folder" and then place all in your sub folder called Holiday Cards. 5 Repeat 2 above and at the Filter stage select Clear All so that all your Contacts are shown. Many forget this resetting stage and months later wonder why all their contacts are not shown. Now you are ready to slect your Holiday Card sub folder and follow the procedure that Rus told me about. Have fun!! "Catherine" wrote: more detailed explanation please? i tried doing a merge from outlook just on the holiday cards category, but it exported all contacts. what did i miss? "Russ Valentine [MVP-Outlook]" wrote: Start the merge from Outlook instead and perform the merge to the Contacts in that folder. -- Russ Valentine [MVP-Outlook] "BobRob" wrote in message ... Advise please. I use Outlook 2003 as part of my Office Suite 2003. I have Windows XP Home with Service Pack 2. One of my Contact categories is Christmas Card and I have copied all contacts who fall into this category in a contact sub folder called Christmas Card. To print off labels to all those getting a Christmas Card I go to Word / Tools / Mail Merge and set up the labels. However, when I click the “Select from Outlook Contacts” and “choose Contacts Folder” I only see the folder containing all my contacts. The Christmas Card sub folder is not shown. Therefore, my question is “how do I obtain my sub folder called Christmas Card?”
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#6
December 11th 06, 09:05 PM
posted to microsoft.public.outlook.contacts
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Using a sub Contact Folder in Word Mail Merge
Rather hard to say since you didn't tell us what you did.
It's hard to provide much more detail. Here it is: 1. Select the Contacts to which you want to merge 2. Tools Mail Merge... 3. Follow the prompts -- Russ Valentine [MVP-Outlook] "Catherine" wrote in message news  more detailed explanation please? i tried doing a merge from outlook just on the holiday cards category, but it exported all contacts. what did i miss? "Russ Valentine [MVP-Outlook]" wrote: Start the merge from Outlook instead and perform the merge to the Contacts in that folder. -- Russ Valentine [MVP-Outlook] "BobRob" wrote in message ... Advise please. I use Outlook 2003 as part of my Office Suite 2003. I have Windows XP Home with Service Pack 2. One of my Contact categories is Christmas Card and I have copied all contacts who fall into this category in a contact sub folder called Christmas Card. To print off labels to all those getting a Christmas Card I go to Word / Tools / Mail Merge and set up the labels. However, when I click the “Select from Outlook Contacts” and “choose Contacts Folder” I only see the folder containing all my contacts. The Christmas Card sub folder is not shown. Therefore, my question is “how do I obtain my sub folder called Christmas Card?”
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#7
December 11th 06, 09:06 PM
posted to microsoft.public.outlook.contacts
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Using a sub Contact Folder in Word Mail Merge
Using Categories is easier. No need to create a second subfolder.
-- Russ Valentine [MVP-Outlook] "BobRob" wrote in message ... Catherine, What I do is this: 1 Create a sub folder in Contacts called Holiday Cards 2 In my main Contacts folder go to View / Arrange / Customise Current View / Filter / More Choices / Tick Holiday Cards. This should result in only your Contacts in the Holiday Card category being shown 3 Select one of your Holiday Card contacts and the press CtrA to highlight them all 4 In Edit select "copy to folder" and then place all in your sub folder called Holiday Cards. 5 Repeat 2 above and at the Filter stage select Clear All so that all your Contacts are shown. Many forget this resetting stage and months later wonder why all their contacts are not shown. Now you are ready to slect your Holiday Card sub folder and follow the procedure that Rus told me about. Have fun!! "Catherine" wrote: more detailed explanation please? i tried doing a merge from outlook just on the holiday cards category, but it exported all contacts. what did i miss? "Russ Valentine [MVP-Outlook]" wrote: Start the merge from Outlook instead and perform the merge to the Contacts in that folder. -- Russ Valentine [MVP-Outlook] "BobRob" wrote in message ... Advise please. I use Outlook 2003 as part of my Office Suite 2003. I have Windows XP Home with Service Pack 2. One of my Contact categories is Christmas Card and I have copied all contacts who fall into this category in a contact sub folder called Christmas Card. To print off labels to all those getting a Christmas Card I go to Word / Tools / Mail Merge and set up the labels. However, when I click the “Select from Outlook Contacts” and “choose Contacts Folder” I only see the folder containing all my contacts. The Christmas Card sub folder is not shown. Therefore, my question is “how do I obtain my sub folder called Christmas Card?”
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#8
December 17th 06, 05:55 PM
posted to microsoft.public.outlook.contacts
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Using a sub Contact Folder in Word Mail Merge
Russ - I have all of my holiday card categories selected in the Contact
list. I use categories all the time to manage my contacts. When i try to do the mail merge in Outlook, i choose the selected contacts and the mail label button, but when it goes to open Word to finish the mail merge, and asks me to select the data source, id have no idea what or where the COntacts source file is. help! "Russ Valentine [MVP-Outlook]" wrote: Rather hard to say since you didn't tell us what you did. It's hard to provide much more detail. Here it is: 1. Select the Contacts to which you want to merge 2. Tools Mail Merge... 3. Follow the prompts -- Russ Valentine [MVP-Outlook] "Catherine" wrote in message news more detailed explanation please? i tried doing a merge from outlook just on the holiday cards category, but it exported all contacts. what did i miss? "Russ Valentine [MVP-Outlook]" wrote: Start the merge from Outlook instead and perform the merge to the Contacts in that folder. -- Russ Valentine [MVP-Outlook] "BobRob" wrote in message ... Advise please. I use Outlook 2003 as part of my Office Suite 2003. I have Windows XP Home with Service Pack 2. One of my Contact categories is Christmas Card and I have copied all contacts who fall into this category in a contact sub folder called Christmas Card. To print off labels to all those getting a Christmas Card I go to Word / Tools / Mail Merge and set up the labels. However, when I click the “Select from Outlook Contacts” and “choose Contacts Folder” I only see the folder containing all my contacts. The Christmas Card sub folder is not shown. Therefore, my question is “how do I obtain my sub folder called Christmas Card?”
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