Extra lines insterted during mail merge

**Denell** · December 12th 06, 01:54 AM posted to microsoft.public.outlook.contacts

When I do a mail merge from Outlook 2003 to Word 2003, addresses that have
more than one address line have a blank line between the second line of the
address and the city, state and zip line. For example

John Doe
Apt 123
567 State St

Carroll, IA 51234

Attempts to reenter the addresses in Outlook and not using the address block
have failed to remove the blank line. What do I need to do to fix this?

**Russ Valentine [MVP-Outlook]** · December 12th 06, 02:52 AM posted to microsoft.public.outlook.contacts

For starters, you would need to specify in detail how you are constructing
the merge. We cannot read minds.
--
Russ Valentine
[MVP-Outlook]
"Denell" wrote in message
...
When I do a mail merge from Outlook 2003 to Word 2003, addresses that have
more than one address line have a blank line between the second line of
the
address and the city, state and zip line. For example

John Doe
Apt 123
567 State St

Carroll, IA 51234

Attempts to reenter the addresses in Outlook and not using the address
block
have failed to remove the blank line. What do I need to do to fix this?

**Denell** · December 12th 06, 03:57 AM posted to microsoft.public.outlook.contacts

I am starting from Outlook contacts, I go to tools/mail merge command and
merge all fields to a new document to create lables. The Mail merge helper
that pops up says that options in effect include "suppress blank lines in
address." I then use the tools/mail merge command in Works to complete the
merge. When arranging the labels I have used the address block as well as
individually selected the address fields I want. Both yeild the undesired
empty line after the second address line.

"Russ Valentine [MVP-Outlook]" wrote:

For starters, you would need to specify in detail how you are constructing
the merge. We cannot read minds.
--
Russ Valentine
[MVP-Outlook]
"Denell" wrote in message
...
When I do a mail merge from Outlook 2003 to Word 2003, addresses that have
more than one address line have a blank line between the second line of
the
address and the city, state and zip line. For example

John Doe
Apt 123
567 State St

Carroll, IA 51234

Attempts to reenter the addresses in Outlook and not using the address
block
have failed to remove the blank line. What do I need to do to fix this?

**Russ Valentine [MVP-Outlook]** · December 12th 06, 10:04 AM posted to microsoft.public.outlook.contacts

Perhaps the information here will tell you how to insert the address
elements so that blank lines will be suppressed.
http://www.slipstick.com/contacts/insword.htm
http://support.microsoft.com/default...;en-us;q134901
--
Russ Valentine
[MVP-Outlook]
"Denell" wrote in message
...
I am starting from Outlook contacts, I go to tools/mail merge command and
merge all fields to a new document to create lables. The Mail merge
helper
that pops up says that options in effect include "suppress blank lines in
address." I then use the tools/mail merge command in Works to complete
the
merge. When arranging the labels I have used the address block as well as
individually selected the address fields I want. Both yeild the undesired
empty line after the second address line.

"Russ Valentine [MVP-Outlook]" wrote:

For starters, you would need to specify in detail how you are
constructing
the merge. We cannot read minds.
--
Russ Valentine
[MVP-Outlook]
"Denell" wrote in message
...
When I do a mail merge from Outlook 2003 to Word 2003, addresses that
have
more than one address line have a blank line between the second line of
the
address and the city, state and zip line. For example

John Doe
Apt 123
567 State St

Carroll, IA 51234

Attempts to reenter the addresses in Outlook and not using the address
block
have failed to remove the blank line. What do I need to do to fix this?

**Nancy** · December 15th 06, 08:21 PM posted to microsoft.public.outlook.contacts

I'm having the exact same problem as Denell. The links you mention below are
no help at all. Any other suggestions??

"Russ Valentine [MVP-Outlook]" wrote:

Perhaps the information here will tell you how to insert the address
elements so that blank lines will be suppressed.
http://www.slipstick.com/contacts/insword.htm
http://support.microsoft.com/default...;en-us;q134901
--
Russ Valentine
[MVP-Outlook]
"Denell" wrote in message
...
I am starting from Outlook contacts, I go to tools/mail merge command and
merge all fields to a new document to create lables. The Mail merge
helper
that pops up says that options in effect include "suppress blank lines in
address." I then use the tools/mail merge command in Works to complete
the
merge. When arranging the labels I have used the address block as well as
individually selected the address fields I want. Both yeild the undesired
empty line after the second address line.

"Russ Valentine [MVP-Outlook]" wrote:

For starters, you would need to specify in detail how you are
constructing
the merge. We cannot read minds.
--
Russ Valentine
[MVP-Outlook]
"Denell" wrote in message
...
When I do a mail merge from Outlook 2003 to Word 2003, addresses that
have
more than one address line have a blank line between the second line of
the
address and the city, state and zip line. For example

John Doe
Apt 123
567 State St

Carroll, IA 51234

Attempts to reenter the addresses in Outlook and not using the address
block
have failed to remove the blank line. What do I need to do to fix this?

**Russ Valentine [MVP-Outlook]** · December 15th 06, 08:49 PM posted to microsoft.public.outlook.contacts

Yes. Post in a Word group. These are Word functions, not Outlook.
--
Russ Valentine
[MVP-Outlook]
"Nancy" wrote in message
...
I'm having the exact same problem as Denell. The links you mention below
are
no help at all. Any other suggestions??

"Russ Valentine [MVP-Outlook]" wrote:

Perhaps the information here will tell you how to insert the address
elements so that blank lines will be suppressed.
http://www.slipstick.com/contacts/insword.htm
http://support.microsoft.com/default...;en-us;q134901
--
Russ Valentine
[MVP-Outlook]
"Denell" wrote in message
...
I am starting from Outlook contacts, I go to tools/mail merge command
and
merge all fields to a new document to create lables. The Mail merge
helper
that pops up says that options in effect include "suppress blank lines
in
address." I then use the tools/mail merge command in Works to complete
the
merge. When arranging the labels I have used the address block as well
as
individually selected the address fields I want. Both yeild the
undesired
empty line after the second address line.

"Russ Valentine [MVP-Outlook]" wrote:

For starters, you would need to specify in detail how you are
constructing
the merge. We cannot read minds.
--
Russ Valentine
[MVP-Outlook]
"Denell" wrote in message
...
When I do a mail merge from Outlook 2003 to Word 2003, addresses
that
have
more than one address line have a blank line between the second line
of
the
address and the city, state and zip line. For example

John Doe
Apt 123
567 State St

Carroll, IA 51234

Attempts to reenter the addresses in Outlook and not using the
address
block
have failed to remove the blank line. What do I need to do to fix
this?

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